Moron Air Base Postal Services

What they want

• Run the military post office, postal service center and official postal center in Building 106: retail windows, parcel pickup, directory service and claims, Monday to Friday 10:00 AM to 6:00 PM, excluding U.S. Federal Holidays
• Process, scan, sort and put all incoming mail into delivery boxes within 24 hours of receipt; scan and dispatch outbound mail
• Make scheduled mail runs to Seville International Airport (SVQ), minimum 3-4 times weekly, and runs to Naval Station Rota within 48 hours of tasking
• Handle registered and accountable mail with an unbroken chain of custody and zero loss; balance the daily registered mail ledger (PS Form 2261) before staff leave the building
• Manage postal money for the United States Postal Service (USPS): stamp stock, money orders, daily PS Form 1412 financial reports and flexible credit; repay audit shortages within 30 calendar days
• Staff a full-time on-site Program Manager/Site Lead, a Postal Supervisor (American National with SECRET clearance), Postal Craftsmen and Postal Clerks with set years of experience
• Carry out phase-in with a 100% joint inventory of Government property with the outgoing contractor, then phase-out for a successor contract
• Support exercises, holiday surges of 30% to 50% more mail in November and December, an annual postal inspection and an annual hazardous-materials containment drill

What they'll judge offers on

• Technical capability (Volume I): (a) management approach, including staffing, hiring and turnover plan (3 pages), (b) qualifications: evidence of qualified personnel for each position in the performance work statement (PWS)
• Price (Volume III): total evaluated price for all five years plus a six-month extension, counted as half of year 5, checked for completeness, reasonableness and unbalanced pricing
• Past performance (Volume II): recency (within five years), relevancy (same or similar postal work), quality, and place of performance (experience managing an overseas workforce)

What to include when you submit

• Send three separately labeled files: Volume I technical (MS Word or PDF), Volume II past performance (MS Word or PDF) and Volume III pricing worksheet (MS Excel only, Attachment 3)
• Put prices only in Volume III; price every contract line item number? (CLIN); partial quotes and multiple pricing offers are not accepted
• Management approach: a document of up to 3 pages on the plan to fill positions, the hiring and turnover process, and the maximum number of positions per year
• Qualifications: send evidence of having obtained qualified personnel for each position listed in the PWS
• Past performance: list up to four recent and relevant contracts; recent means entirely performed within the last five years from the date of solicitation, for a minimum one-year period of performance; one task order? counts as one contract
• For each reference give the customer or contracting activity name, point of contact name, phone and email, contract title and number, place of performance, annual and total contract value in Euro or USD, period of performance and a description of the work
• Send the Past Performance Questionnaire (Attachment 2) to each reference; they must return it directly to vida.mata@us.af.mil by the response due date, and questionnaires sent in by the bidder are not considered
• Price in U.S. dollars if you are a U.S.-based vendor (a non-U.S. vendor quotes in its home currency), rounded to the nearest dollar or Euro and without value added tax (IVA); state any discount payment terms
• State any assumptions and proposed exceptions to the Contracting Officer in the quote
• Make sure the two contacts can open your email and attachments before the response due date; otherwise the quote is treated as late

After award, you must have

• Security training for assigned personnel within 30 calendar days of employment and every year after From Attachment 1 - Performance Work Statement.pdf: …train assigned personnel within 30 calendar days of employment and annually…

Current contractor

No incumbent is named.

Not in the notice text

• The Pricing Worksheet (Attachment 3, an Excel file) is attached but not read here; check it on SAM.gov for the lines and positions to price
• No dollar value, budget or Government estimate is given for this contract
• Whether a Spanish office, legal entity or specific Spanish licenses are required: the documents say to include normal Spanish costs for permits, licenses, wages and insurance but name no specific license
• The number of staff positions required: bidders propose it in their management approach, and the PWS gives no headcount
• Whether a facility clearance for the company is needed beyond SECRET-cleared individual employees: not stated