Solicitation
Leica Absolute Tracker ATS800 and Accessories…
Department of Energy
AI summaryFermi Forward Discovery Group (FFDG), which runs Fermilab for the Department of Energy, asks for firm-fixed-price (FFP: one set price) offers on a Leica Absolute Tracker ATS800 plus nine accessories. Delivery is to Fermilab in Batavia, Illinois. The response due date is November 4, 2026, 5:00 PM Central. Award goes to the lowest-priced offer that meets the requirements, and FFDG intends to award without discussions. More in the summary
AI summary Beta
Fermi Forward Discovery Group (FFDG), which runs Fermilab for the Department of Energy, asks for firm-fixed-price (FFP: one set price) offers on a Leica Absolute Tracker ATS800 plus nine accessories. Delivery is to Fermilab in Batavia, Illinois. The response due date is November 4, 2026, 5:00 PM Central. Award goes to the lowest-priced offer that meets the requirements, and FFDG intends to award without discussions.
Who can bid
- Be found responsible by FFDG and submit a conforming offer
- Complete and return the SARC form (if not completed in the last year) and PROC-FRM-466 certifications with the offer
- Certify compliance with FAR 52.222-90 (anti-discrimination clause); this is required for all proposals regardless of dollar value
How to submit: Not stated in the posted documents. Questions go to Spencer Keske, skeske@fnal.gov, 630-840-3323.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 21, 2026.
- Serious: Unit of issue not stated for most items. The price page gives a quantity column but no unit of issue for the tracker and most accessories, and the PDF layout is scrambled, so confirm quantities and units before pricing.
- Worth checking: SARC form requirement and version differ. The SAM.gov text says a completed SARC is required, while the RFP says it is needed only if not completed in the last year. The RFP names Rev. 6, but the attached form is Rev. 8. Ask the buyer which to use.
- Worth checking: Certification forms must be signed with the offer. PROC-FRM-466 has several certifications, including the FAR 52.222-90 anti-discrimination clause, required of every proposal. Missing or incomplete forms can make an offer non-conforming.
Show all 5Show fewer
- Minor: Freight and delivery on the seller. Offers must include FOB Fermilab delivery terms with all freight charges in the price, so shipping risk and cost for the tracker and accessories fall on you.
- Minor: Award without discussions. FFDG intends to award without discussions, so the first offer should be complete and priced to win, since there may be no chance to fix it.
Read from the notice and 3 attachments. Show which files.
- RFP 387869swk.pdf (read)
- SARC_Subcontractor Annual RepsCerts Rev 8.pdf (read)
- PROC-FRM-466 Proposal Certifications.pdf (read)
Full summary
What they want
- 1 Leica Absolute Tracker ATS800
- 3-Point Reflector Support (3PRS)
- MAT181 1.5" Scanner Sphere Kit, 5-Pack and MAT182 0.5" Scanner Sphere Kit, 5-Pack
- MST138 Portable Precision Carbon Tripod and MAS141 Tripod Transportation Case
- MAS81 Wall Mount Fixture, 35 Degrees and MAL177 Levelling Unit
- MAR137 Wireless Bluetooth Remote Control and MPB25 Battery Set
- Deliver to Fermilab Receiving Warehouse 2 with all freight included in the price
- Contract type
- Firm-fixed-price subcontract (purchase) under FFDG's prime contract with the Department of Energy; terms Net 30
- Place of performance
- Delivery to Fermilab Receiving Warehouse 2, Kirk Rd & Wilson Street, Batavia, IL 60510
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest price among offers that meet the requirements; FFDG intends to award without discussions
- Offers due
- November 4, 2026, 5:00 PM Central
- How to submit
- Not stated in the posted documents. Questions go to Spencer Keske, skeske@fnal.gov, 630-840-3323.
What they'll judge offers on
- Technical acceptability: the offer must conform to the solicitation's requirements
- Price: lowest price among technically acceptable offers
- Responsibility: FFDG must find the supplier responsible
What to include when you submit
- Return the completed RFP page: company name, address, unit price and extended price for every item, delivery time, signature and date
- Include the Subcontractor Annual Representations & Certifications (SARC) form unless you completed one in the last year
- Include the completed PROC-FRM-466 Proposal Certifications form; the sections you fill in depend on the dollar value of your proposal
- Mark any exceptions to specifications and any extra charges for containers or tooling clearly
- Offers must include free on board (FOB) Fermilab delivery, meaning you carry shipping to Fermilab, with all freight charges included in your price
Not in the notice text
- How to submit the offer (email address, portal) is not stated in the posted documents; ask the buyer
- The required delivery date is not stated
- No set-aside is stated on SAM.gov
- The Government's estimate or budget is not given
- The unit of issue for most items is not stated
- The FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) are on the Fermilab procurement website, not in the posted files
- PROC-FRM-466 refers to a standalone document, Compliance with Federal Anti-Discrimination Laws, included in this solicitation; it was not among the files read
- Whether equivalent products to the named Leica models are accepted is not stated
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Not stated in the posted documents. Questions go to Spencer Keske, skeske@fnal.gov, 630-840-3323. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- Fermilab - DOE Contractor, Batavia, IL
- Product/service code
- 6640 · Laboratory Equipment and Supplies
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334516)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Fermilab is seeking to procure a Leica absolute tracker (ATS800) and accessories. Please see attached for Fermilab RFP# 387869swk and associated documentation. Please ensure that you review the RFP document fully, as it outlines how to submit a complete proposal package. Important information related to this RFP: Proposal Due Date: 5pm Central, November 4, 2026 A completed SARC and PROC-FRM-466 are required with your proposal Please reach out with any questions or comments pertaining to this RFP, thank you.
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