Solicitation for Offers - Office/Medical Space Approximately 12,000 Rentable Square Feet (RSF) in Crestview, FL

What they want

• Lease about 12,000 RSF of office and medical space, in one building or several spaces, inside zip code 32536 or 32539 in Crestview.
• Offer 117 available parking spaces for staff and patients, including five disabled spaces, two of them van-accessible.
• Have the space ready for occupancy before September 30, 2027, with heating and air conditioning, ceilings at least 10 feet high, and rooms of at least 120 square feet (or space that can be converted to that).
• Accept tenant improvements (changes to fit out the space), such as converting rooms to medical use or adding electrical systems for medical equipment.
• As lessor, cover repairs and maintenance of the building, roof, systems, landscaping and parking lot, plus property taxes and property insurance; the Government pays its own electric, water, sewer and phone separately.
• Provide an Energy Star label (an Environmental Protection Agency energy efficiency rating) or fund the energy upgrades, unless a listed exception applies.
• Give the Government access 24 hours a day, 7 days a week, with regular hours of 8 A.M. to 4:30 P.M. Monday through Friday.

What they'll judge offers on

• Technical Factor 1, Location: closeness to Eglin Air Force Base; distances within 1/3 mile count as substantially equal
• Technical Factor 2, Facility Characteristics: (a) space closer to the full 12,000 RSF, (b) all requirements at a single property, (c) efficient layout, (d) number of rooms that meet size requirements, (e) structural soundness and code compliance, (f) security features, (g) more than 117 parking spaces, (h) no other tenants, (i) extra supporting areas on site, (j) single story
• Price: total annual rent over all 20 years including renewal options, checked for reasonableness against other offers and the Government estimate

What to include when you submit

• Send two parts: (1) a Written Technical Submission and (2) Price Proposal Information.
• Technical part: signed GSA Form 12000 (Prelease Fire Protection and Safety Evaluation), signed GSA Form 3518 and GSA Form 3518-SAM (representations and certifications), and the signed FAR 52.209-5 responsibility certification (Attachment K).
• Technical part: Energy Star Label Form (Attachment D for space over 10,000 square feet) with proof of the label from the Environmental Protection Agency dated within the most recent year, unless an exception applies.
• Technical part: a map of the exact location, and a floor plan showing walls, doors, stairwells, elevators, exits, room sizes and ceiling heights, plus a site plan of the offered parking and whether it is exclusive.
• Technical part: evidence of ownership (a deed) or control of the space through lease year 20; if you are not the owner, send your lease or sublease and the master lessor's written consent.
• Technical part: a Certificate of Occupancy for all spaces, and all information needed to complete the SF 2 lease form and the Rider to the Lease (Attachment B-2).
• Price part: a completed and signed Proposal to Lease Space (Attachment G) with the delivery date for finished space in item 15, and an extra sheet with annual rent, base rent and operating expenses for lease years 6 to 20.
• Price part: propose full-service terms (base rent, property tax, property hazard insurance and any common area maintenance charges), state historical utility expenses or say they are unavailable, and give the estimated cost to prepare the space, your tenant improvement allowance rate and amortization rate.
• The Government intends to award without discussions, so put your best price and technical terms in the first offer; late offers are not considered.

Current contractor

No incumbent is named; the solicitation says this is a new requirement.

Not in the notice text

• Attachment I (solicitation provisions) could not be read; check it on SAM.gov for the provisions it contains.
• Attachment H (general clauses) was only partly read, and Attachment K (FAR 52.209-5 certification form) was attached but not read.
• The Government's price estimate and any tenant improvement allowance amount are not stated.
• Whether a site visit or tour of offered space will be held is not stated.
• Which utility arrangement applies (included in rent, or paid separately by the Government) is unclear between Attachment G and the Rider.