Solicitation
NRM-CONST 528-CSI-102 Urology Equipment Site Prep | FY27 NRM
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid on this Department of Veterans Affairs (VA) sealed-bid construction job. The VA's Network Contract Office 02 wants the urology area of the Buffalo VA Medical Center in New York renovated, including two cystoscopy (bladder exam) rooms that will get new medical equipment, for a firm-fixed-price (FFP): one set price, whatever the work ends up costing. Work runs 720 calendar days from the notice to proceed (the Government's go-ahead to start), and bids go by email; the response due date is December 7, 2026, 10:00 AM Eastern. More in the summary
A newer version of this notice was posted Oct 20, 2026. It moves the due date from Oct 21, 2026 to Dec 7, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 1 of 6 attachments weren't read (UPDATED- Final Construction Drawings-2_01.pdf). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid on this Department of Veterans Affairs (VA) sealed-bid construction job. The VA's Network Contract Office 02 wants the urology area of the Buffalo VA Medical Center in New York renovated, including two cystoscopy (bladder exam) rooms that will get new medical equipment, for a firm-fixed-price (FFP): one set price, whatever the work ends up costing. Work runs 720 calendar days from the notice to proceed (the Government's go-ahead to start), and bids go by email; the response due date is December 7, 2026, 10:00 AM Eastern.
Who can bid (9)
- Be designated in SAM (System for Award Management) as a service-disabled veteran-owned small business certified by the SBA. Offers from other firms will not be considered.
- Be registered in SAM with a Unique Entity Identifier (UEI) and verified as an SDVOSB in the SBA Small Business Search both when you submit the bid and before award.
- Submit your annual VETS-4212 report.
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- Provide a bid guarantee (bid bond) of 20 percent of the bid price, up to $3,000,000, with the bid.
- Certify no more than three serious, one repeat or one willful OSHA violation, or any EPA violation, in the past three years.
- Submit your current Experience Modification Rate (EMR) from your insurance company on its letterhead.
- Complete the VA limitations on subcontracting certificate (VAAR 852.219-75) and send the signed certificate with the bid.
- Complete the Buy American certificate (FAR 52.225-2).
- Do not be Paradigm (the project's design firm) or its subsidiaries or affiliates; no award can go to them.
How to submit: Email to the contracting officer, Nicholas Winne, at nicholas.winne@va.gov. No hand-carried or mailed bids. The bid opening is held online on Microsoft Teams.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 20, 2026.
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists no set-aside, but the solicitation the AI read says a set-aside for service-disabled veteran-owned small businesses (SDVOSB). Ask the contracting officer which applies before you bid.
- Serious: Set aside for certified SDVOSBs only. Only service-disabled veteran-owned small businesses certified by the SBA can bid; firms without that certification will not be considered.
- Serious: Bid bond with the bid, then payment and performance bonds. A bid bond must come with the bid or the bid can be rejected, and the winner must then furnish two more bonds; you need a surety (bond company) ready before bidding.
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- Serious: Safety record and EMR required with the bid. A bidder that cannot certify its OSHA and EPA record or submit its EMR may be found not responsible and lose the award.
- Worth checking: Missing forms can make the bid non-responsive. The bid package must include the bid bond, amendment acknowledgments, certificates, SBA certification, VETS-4212 proof and safety information to be considered.
- Worth checking: Work in an occupied hospital, with some after-hours work. The medical center stays open, work is phased, and noisy or disruptive work may have to be done evenings, nights, weekends and holidays, which can raise labor costs.
- Worth checking: Site visit on October 29, 2026, 2:00 PM, strongly encouraged. Bidders meet at the main lobby, main entrance. The text does not call the visit mandatory, but no other visits will be allowed. Amendment 0001 corrects the weekday typed in the solicitation.
- Minor: Questions due November 30, 2026, 12:00 PM. Questions must be in writing to the contracting officer; the time zone is not stated.
- Minor: Pre-award site survey and site-visit rules differ. The statement of work says bidders shall do a pre-award site survey arranged through the contracting officer, while the solicitation allows only one site visit; ask the contracting officer which governs.
- Minor: Third-party commissioning and required project software. You must bring in a third party to commission three systems and use the VA's Autodesk Build platform, with training before work can start.
- Minor: Bid must stay open 120 calendar days. Bids that offer less than 120 days of Government acceptance after the date bids are due will be rejected.
Read from the notice and 5 attachments. 1 of 6 not read. Show which files.
- 36C24226B0065 0001.docx (read)
- 36C24226B0065_1.docx (read)
- UPDATED-528-19-102-BuffaloUrology Combined Specifications 05-18-2026.pdf (read)
- FAR 52.225-2 Buy American Certification.pdf (read)
- Facility Approved Finishes and Devices.pdf (read)
- UPDATED- Final Construction Drawings-2_01.pdf: not read (it couldn't be opened): open it on SAM.gov
Full summary
What they want
- Renovate the urology area at the Buffalo VA Medical Center: cystoscopy rooms 214 and 215, procedure rooms 211 and 212, check-in area, office, control room, vestibule, dressing area, toilet and corridor.
- Prepare rooms 214 and 215 to receive new medical equipment, including a control room (215-1) and an electrical room (214-1) with new electrical panels and equipment.
- Do the demolition, building, electrical, plumbing, heating and cooling, medical gas, fire protection and communications work shown in the drawings and specifications.
- Work inside a hospital that stays open: infection control permit, barriers, dust control and extra Legionella (waterborne bacteria) controls; the project is phased per the drawings, and some work may be after hours.
- Use the VA's online project platform (Autodesk Build) for submittals (product data and shop drawings sent to the VA for approval), questions, schedules and reports; request access within 14 days of award and finish the training.
- Hire a third party to commission (test and prove) the heating and cooling, medical gas and fire suppression systems, and give the VA a Final Commissioning Report.
- Send monthly status reports with photos, an updated schedule and certified payroll, and hold monthly meetings with written minutes.
- Attend the kickoff meeting and site survey, the preconstruction conference and the joint final inspection with the VA.
- Contract type
- Firm-fixed-price (FFP) construction contract, sealed bid (invitation for bids, IFB)
- Period of performance
- 720 calendar days from the notice to proceed, ending after final acceptance, commissioning and project closeout
- Place of performance
- Buffalo VA Medical Center, 3495 Bailey Ave, Buffalo, NY 14215
- Estimated value
- Between $5,000,000 and $10,000,000 (the solicitation's stated magnitude of construction)
- How they'll choose
- Sealed bid with one base bid price. A bid must be responsive (complete, with the required forms) and the bidder responsible (including its safety record). The text read does not state how the winner is picked among those bids.
- Offers due
- December 7, 2026, 10:00 AM Eastern
- How to submit
- Email to the contracting officer, Nicholas Winne, at nicholas.winne@va.gov. No hand-carried or mailed bids. The bid opening is held online on Microsoft Teams.
What they'll judge offers on
- Base bid price: one lump-sum price for the whole renovation
What to include when you submit
- Email the bid so it is time-stamped by 9:30 AM EST on the bid opening day, before the 10:00 AM opening.
- Put your price on the bid pricing sheet (Base Bid) instead of block 17 of Standard Form 1442 (SF 1442, the construction solicitation and offer form), and complete the rest of the offer section.
- Include a copy of the bid bond, a bid guarantee of 20 percent of the bid price, up to $3,000,000.
- Acknowledge every amendment to the solicitation.
- Include the signed Buy American certificate (FAR 52.225-2) and the signed VA limitations on subcontracting certificate (VAAR 852.219-75) with the bid.
- Show that you are visible and certified as an SDVOSB in the SBA Small Business Search, and include proof of the annual VETS-4212 report (the federal contractor report on veteran employment).
- Include a certification of your OSHA and EPA violations for the past three years, and a letter on your insurer's letterhead giving your Experience Modification Rate (EMR, a workers' compensation claims rating).
- Keep the bid open for at least 120 calendar days after the date bids are due.
After award, you must have
- The winning bidder furnishes a payment bond (Standard Form 25A) and a performance bond (Standard Form 25) after award. From 36C24226B0065_1.docx:
…the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25…
- Every contractor and subcontractor needs a current VA-issued physical access Personal Identity Verification (PIV) badge, which takes at least two visits to a VA site. From UPDATED-528-19-102-BuffaloUrology Combined Specifications 05-18-2026.pdf:
Every Contractor (Subcontractor included) must have a physical access PIV Badge.
- Competent persons on site must hold a 30-hour OSHA card completed in the last 5 years, plus any specialized training the safety section requires. From 36C24226B0065_1.docx:
All competent persons must submit a 30 hour OSHA card that has been completed in the last 5 years.
Not in the notice text
- Attached but not read: the construction drawings (UPDATED- Final Construction Drawings-2_01.pdf, too large). The middle of 36C24226B0065_1.docx and of the combined specifications PDF was also left out. Bond amounts, wage rates, the phasing plan and any hazardous-material findings may be there.
- Which wage rule applies: a construction wage rate clause (FAR 52.222-5) mentions a wage determination from the Government, but the wage determination itself and any Davis-Bacon (federal construction wage law) wording were not in the text read.
- How the winner is chosen among responsive, responsible bids (for example, lowest price) is not stated in the text read.
- The amount of the payment and performance bonds: the text says 'as noted in the General Conditions of the Specification', which was not read.
- Microsoft Teams bid-opening details: the solicitation says 'Details are on page ___' with no link in the text read.
- The drawing list includes sheets titled 'ASBESTOS REPORT FINDINGS' and 'ICRA RISK ASSESSMENT'; the amount of asbestos work, if any, is not stated in the text read.
- The time zone for the November 30, 2026 questions deadline is not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the contracting officer, Nicholas Winne, at nicholas.winne@va.gov. No hand-carried or mailed bids. The bid opening is held online on Microsoft Teams. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Solicitation
- Office
- 242-Network Contract Office 02 (36C242), Albany, NY
- Product/service code
- Y1DA · Construction of Hospitals and Infirmaries
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 236220)
- Versions
4 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0002Due Dec 7, 2026
- Oct 19, 2026 · Amendment 0001Due Dec 7, 2026 (changed)
- Oct 19, 2026 · Solicitation (this version)Due Oct 21, 2026
- Sep 16, 2026 · PresolicitationDate Oct 21, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The purpose of this project is to renovate two Cystoscopy rooms (214 and 215), Procedure Room (212), Procedure Room (211), Check-In area, Office, Control, Vestibule, Dressing, Toilet and Corridor. The two Cystoscopy rooms (214 and 215) will also receive new medical equipment. The Buffalo VAMC requires a Contractor to perform construction work necessary to accomplish this goal. The anticipated Construction Period of Performance is estimated to be 720 days. This effort intends to perform site preparation renovations to support the installation of new medical equipment. The Contractor shall prepare rooms 214 and 215 to receive new equipment. A control room (215-1) is included and an electrical room (214-1) with new electrical panels and equipment is included in the design. In addition, Procedure Rooms 212 and 211, a stretch alcove, a check-in area, office, dressing area and restroom are included in this scope of work
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