UPDATED ALS SHB pulsed RF HPA

What they want

• Design, build and test two pulsed solid-state RF high power amplifiers (HPAs), 25 kW each: one at about 125 MHz and one at about 500 MHz
• Pass design reviews, a factory acceptance test (FAT, the buyer's check at your plant) and a 100-hour pre-FAT test, with reports
• Deliver the units with a nationally recognized test laboratory (NRTL, an OSHA-approved safety testing lab) inspection report, certification and labels
• Ship the units to the lab; Berkeley Lab installs and commissions them, and your representative guides the installation
• Take part in the site acceptance test (SAT, a repeat of a subset of the factory tests at the lab) and repair failures on site at your cost
• Provide manuals, schematics, control program source code, drawings, parts lists and test procedures in English
• Provide an on-site warranty for both units, with the warranty option chosen by the lab at award
• Keep a quality assurance and quality control (QA/QC) program

What they'll judge offers on

• Minimum technical requirements in the ESD (checked first)
• Desired performance features
• Reliability
• Supplier attributes
• Price: the total proposed price, including freight and, if applicable, import duties and tariffs

What to include when you submit

• Send a revised proposal that reflects the updated statement of work and engineering specification
• Write the proposal in English, clear and detailed enough to evaluate; an offer missing a required document or an evaluation factor may be excluded
• Complete, sign and return the Representations and Certifications form with the proposal, including the size representation for North American Industry Classification System (NAICS) code 334220 (1,250 employees) and your System for Award Management (SAM) Unique Entity Identifier (UEI)
• Include all descriptive material (manuals, drawings, technical specifications) the University needs to evaluate the offer
• Price must be the total, including freight, shipping insurance and, if applicable, import duties and tariffs
• If you offer any foreign end product, include information supporting an exception to the Buy American Act
• If an item is of foreign origin and incurs tariffs, the University wants to be importer of record; state in the proposal if you object to your original proposal going to the Government in its duty-free entry package
• If you offer an equal to a brand name item, identify the brand and model, include descriptive literature, and describe any modifications
• Proposals stay valid for 60 days from the proposal due date
• Send all correspondence about the solicitation to the University Procurement Representative
• If a registered lobbyist contacted the Government on your behalf about this contract, submit Office of Management and Budget (OMB) Standard Form LLL (Disclosure of Lobbying Activities) with the offer

You must have

• No small business set-aside: open to any business, and every bidder completes the small business size representation (North American Industry Classification System code 334220, size standard 1,250 employees) From RFP-SHB pulsed RF HPA Rev. 1.pdf: The corresponding small business size standard for this acquisition is 1,250.
• Be a responsible offeror?: adequate finances, ability to meet the schedule, satisfactory performance record, technical skills, and not currently barred from new federal prime contracts or subcontracts From RFP-SHB pulsed RF HPA Rev. 1.pdf: An offeror cannot be determined as “responsible” if it is currently ineligible for receiving new federal government prime contracts or subcontracts.
• Signed Representations and Certifications form, which asks for your System for Award Management (SAM) Unique Entity Identifier (UEI) From Rep Cert- SHB pulsed RF HPA Rev1.docx: SAM Unique Entity Identifier Number (UEI):
• A QA/QC plan that meets ISO 9001 (a quality management standard) and the lab's Quality Assurance Program Description (PUB-3111) From Updated SHB pulsed HPA SOW MARKUP Rev.1.pdf: ISO-9001 Standard, “Quality Management System Requirements”.
• Equipment delivered must be listed, labeled and certified by an OSHA-recognized nationally recognized testing laboratory (NRTL) From Sample Subcontract.pdf: …shall be NRTL listed, labeled, and certified in accordance with Part 1910, Occupational Safety and Health…
• Certifications and reports from NRTL and a California licensed structural engineer, among others, delivered with the equipment From Updated SHB pulsed HPA SOW MARKUP Rev.1.pdf: …such as from NRTL, California licensed structural engineer, etc.

Current contractor

No current contractor is named. The new amplifiers replace the existing 125 MHz and 500 MHz tube-based amplifiers. No sources-sought results or Government estimate are given.

Not in the notice text

• Not all text was available: about 19,000 characters of the request for proposal (the rest of the evaluation section, what a proposal must contain, and the start of Section 3) and large parts of the statement of work, engineering specification, Representations and Certifications form and sample subcontract were left out, and the spreadsheets and form listed as not read were not provided: the engineering specification response sheet, Price Proposal Schedule Attachment B, and the Past Performance Reference Information Form.
• Evaluation factor weights or order, and what supplier attributes means, are in the left-out part of the request for proposal.
• Whether the response sheet, price schedule and past performance form must be returned with the proposal, how many references to send, and any page limits are not shown.
• Contents of the Initial Design Proposal Report, which the statement of work lists as due in response to the request for proposal, are not shown.
• No dollar value or budget is given; the delivery schedule and prices in the sample subcontract are marked to be determined (TBD).
• The warranty options the lab may select at award are not shown.
• The subcontract's General Provisions for Commercial Supplies and Services are on the lab's procurement website and were not read.
• Safety manuals, seismic and rigging documents and the electrical build standard appendices named as applicable documents were not provided.