Combined Synopsis/Solicitation
Mt Shasta-McCloud Ranger Districts Janitorial
Department of Agriculture · Forest Service · Sol. 127EAY27Q0002
Due in 9 daysSmall business
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The U.S. Forest Service (Shasta-Trinity National Forest) wants a small business to clean two ranger station offices and several remote day-use recreation sites around Mount Shasta and McCloud, California. It is a total small business set-aside, firm-fixed-price, with a 6-month base period starting 11/01/2026 and four 1-year options (up to 5 years total). One award will be made, and quotes are due 10/19/2026.
Watch out for
- Overnight and fixed-day work at the offices. Office cleaning can only happen on Wednesdays and Fridays between 5 PM and 7 AM, so you need night crews who can reliably show up on those days.
No work should be performed between the hours of 7:00 a.m. and 5:00 p.m. during normal federal
- Must start work within 3 days of the Notice to Proceed. Failing to start on time can mean termination for cause, so staff and supplies need to be ready before award.
The Contractor shall begin work within three (3) calendar days after the effective date of the Notice to
- Lowest price decides it. Only the lowest-priced quote is checked first, so a thin margin is likely, especially with required Service Contract Act wages and bio-based supplies.
Only the lowest priced offer will be evaluated for Technical Acceptability.
- Mixed signals on how the award is decided. One part says award goes to the best value while another says lowest price technically acceptable; ask the contracting officer which applies.
- Heavy past performance paperwork. Five references from the last three years are required (and the same for key subcontractors), which is hard for newer firms, though a firm with none can state so and be rated neutral.
Offerors shall provide completed Past Performance Information Sheets for five (5) relevant contracts
- Pay deductions for complaints. Valid complaints above the monthly limit can cut invoices by 5 percent, up to 15 percent per month.
a deduction of five (5) percent may be made from
- Remote, seasonal day-use sites with no addresses. The vault toilets and bear-proof bins are spread over mountain sites without street addresses (a map will be given), and weather or road damage can restrict access; those sites are priced only in option years.
- No one under 18 on site. Family members or anyone under 18 cannot accompany your crew, which matters for very small family-run firms.
The Contractor will not be allowed to have any person(s) (family members or otherwise) under the age
- Day-use service frequency is unclear. The performance table says daily service for day-use sites, while the schedule and work-days section say four days a week (Friday to Monday).
Read from the notice and 4 attachments. 1 not read in full.
- C04_127EAY27Q0002_McCloud Ranger District Janitorial.pdf
- C04_ATTCH 1_PWS_20261005.pdf
- C04_ATTCH 4_WD2015-5677 Rev 32 8-22-26.pdf
- C04_ATTCH 3_Past Performance Questionnaire.pdf
- C04_ATTCH 2_Schedule of Items.xlsx: spreadsheet: not read yet
Full brief
What they want
- Clean and restock the restrooms, empty trash, sweep, mop and vacuum, clean kitchens and break rooms, and disinfect high-touch spots twice a week (Wednesday and Friday) at the Mt Shasta and McCloud Ranger Stations
- Monthly dusting of blinds, window frames and other dust-prone areas at both ranger stations
- Quarterly carpet and window cleaning, plus one annual deep clean, at both ranger stations
- Clean vault toilets, replace trash bags, pick up litter and handle minor biohazard cleanup at 10 day-use recreation sites, four days a week (Friday to Monday), May 1 to October 31 (priced as option years)
- Provide all labor, supplies, equipment and supervision, using bio-based (USDA-listed) products where practicable
- Submit a Quality Control Plan with the quote and keep checklists and photos of the work
- Do the office work at night and on set days only (see red flags)
- Contract type
- Firm-fixed-price; commercial services (RFQ), performance-based
- Period of performance
- 6-month base period (11/01/2026 to 04/30/2027) plus four 1-year option periods; total not to exceed 5 years
- Place of performance
- Mt Shasta Ranger Station & Visitor Center (Mount Shasta, CA), McCloud Ranger Station & Visitor Center (McCloud, CA), and day-use recreation sites such as Bunny Flat, McBride, McCloud Reservoir, Lower/Middle/Upper Falls, Lakin Dam, Camp 4, Cattle Camp and Algoma
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest-priced quote is checked first for technical acceptability and past performance, then the next lowest if it fails. (The same attachment also says award goes to the best value.)
- Offers due
- 10/19/2026 at 5:00 PM Pacific Daylight Time
- How to submit
- Email to Kari.Hughes@usda.gov with 4 separate attachments: price quote (Attachment 2 Schedule of Items), Technical Approach as an Adobe PDF, past performance documentation, and all signed SF1449s and SF30s
What they'll judge offers on
- Price (total of base plus all options; checked for fair and reasonable)
- Technical acceptability (acceptable or unacceptable): approach, hours per visit estimate, Quality Control Program
- Past performance (acceptable or neutral needed; five references from the last three years)
What to include when you submit
- Questions must be emailed (no phone calls) by 14 October 2026 at 5:00 PM PDT
- Site visit on 13 October 2026, 9:30 to 11:30 AM PDT, starting at the Mt Shasta Ranger Station; email the contracting officer if attending. It is the only site visit and is not mandatory
- Price all line items; the government will make one award and says quotes must price all items to be responsive
- Include a Technical Approach that addresses section 4 of the PWS and an estimate of hours per visit
- Include a Quality Control Program (inspection plan, a way to record results and corrective actions, and a plan to handle customer complaints)
- Provide Past Performance Information Sheets for five relevant contracts from the last three years (Attachment 3), plus the same for teaming partners and critical subcontractors with a signed consent letter
- Acknowledge any amendments by signing and returning the SF1449 and SF30 forms
- Prices must stay firm for 90 calendar days after the due date
- Estimate hours per visit so the government can judge whether you understand the work
You must have
- Must be a small business; this is a total small business set-aside (size standard $22M, NAICS 561720)
This acquisition is a Total Small Business Set-Aside.
- Active SAM.gov entity registration is needed to submit an offer
Offerors must have an active entity registration in the System for Award
- Workers' compensation insurance (or a valid reason for exemption; a contractor working alone is not required to carry it), with proof given yearly and within 10 days of contract start
Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker’s Compensation
- Must follow the limitations on subcontracting rule for small business set-asides
52.219-14 Limitations on Subcontracting (Nov 2025)
- Must pay at least the Service Contract Act wage rates (for example, janitor at $20.93 per hour plus health and welfare benefits, vacation and holidays under Wage Determination 2015-5677 Rev 32)
52.222-41 Service Contract Labor Standards (Aug 2018)
- Must get written approval from the contracting officer before using any subcontractor
The Contractor shall request approval from the Contracting Officer prior to entering into any
Not in the notice text
- Price schedule (Attachment 2, Schedule of Items spreadsheet) was not read, so exact line items, quantities and unit layout are unconfirmed
- Estimated contract value is not stated
- Who the current janitorial contractor is, if any
- Whether the best-value or lowest-price technically acceptable method governs the award
- Map and exact locations of the day-use recreation sites (to be provided to the contractor)
- Whether day-use sites are served daily or four days per week
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Key facts
- Response due
- Oct 20, 2026, 12:00 AM UTC
- Posted
- Oct 8, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 127EAY27Q0002
- Agency
- Department of Agriculture · Forest Service
- Office
- Shasta-Trinity National Forest
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 561720
- Product/service code
- S201
- Business type
- Facilities, janitorial & grounds
- Place of performance
- Mount Shasta, CA, 96067
- Contracting contact
- Kari Hugheskari.hughes@usda.gov
Before you respond
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 127EAY27Q0002 is issued as a Request for Quotation (RFQ) for all technical, performance, reporting, and compliance requirements for contractor-provided campground sanitation and administrative office janitorial services for the Mt. Shasta–McCloud Ranger Districts. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561720 The small business size standard is $22M. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency. Site Visit: A site visit will be held on 13 October 2026 from 9:30 AM PDT to 11:30 AM PDT. The site visit will begin at the Mt Shasta Ranger Station & Visitor Center (204 West Almo St. Shasta, CA 96067). Please send the CO, Kari Hughes, kari.hughes@usda.gov an email if you will be attending. This will be the ONLY site visit for this requirement. Site visit is NOT mandatory.
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