Combined Synopsis/Solicitation
Amendment 0003 Lenel OnGuard Door Access Control System Upgrade
Dept of Defense · Dept of the Army · Sol. W911RX26QA050
Due in 14 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Army (MICC Fort Riley) wants a small business to upgrade the door access and badging system at Irwin Army Community Hospital, Fort Riley, Kansas, using brand-name Lenel OnGuard. The work is to supply the hardware and licenses, install 380 door lock systems, move the old server data to a new server, and tie the system into the hospital fire alarm and infant protection (HUGS) system. The planned performance period is one year, but Amendment 0003 says the Army is re-checking its buying approach and may amend or cancel the solicitation.
Watch out for
- Army may amend or cancel the solicitation. Amendment 0003 says the Army is re-evaluating its approach, so the requirement, due date and timeline could change or the solicitation could be cancelled.
the Government is re-evaluating its procurement approach to ensure that the current plan meets all requirements
- Zero data loss and 100 percent integration with hospital life-safety systems. Work is in a live hospital and must tie into the fire alarm and infant protection systems; failures mean rework at your cost and poor CPARS ratings.
100% successful integration and functionality as verified by Government testing.
- Conflicting key personnel experience requirements. The proposal instructions ask for 3 years (Contract Manager) and 2 years (QC lead), but the evaluation section says 5 and 3 years, so plan for the higher numbers or ask the Contracting Officer.
The Contract manger should demonstrate minimum of five (5) years of
- Past performance with Lenel OnGuard installs. Volume III asks for three recent, relevant projects and mentions Lenel OnGuard installation experience, which a newer small business may not have.
Offerors shall submit a minimum of three past performance contracts/projects completed
- Cash flow: server work paid only at the end. CLIN 0003 is paid as one lump sum after final acceptance, and doors are billed monthly only once installed, tested and accepted, so you carry costs for a long time.
Billable only as a single lump-sum
- Inconsistent and copied evaluation language. The documents mix LPTA with best-value wording and refer to agricultural sanitation, and say both that no certifications are required and that installers should hold certifications, so confirm what is really required.
relate to this requirement for agricultural sanitation.
- Brand name only. Only Lenel OnGuard can be offered, so you need access to Lenel hardware and licensing, usually through an authorized reseller.
Brand Name Only, Lenel OnGuard, Door Access Control System Upgrade Services
- Base access and limited work hours. Staff need installation passes and background checks, and work is limited to weekday daytime hours unless the Contracting Officer approves otherwise.
associated subcontractor employees shall provide all information required for background
Read from the notice and 9 attachments. 2 not read in full.
- Solicitation Amendment W911RX26QA0500003 SF 30.pdf
- Solicitation Amendment W911RX26QA0500002 SF 30.pdf
- Solicitation Amendment W911RX26QA0500001 SF 30.pdf
- Solicitation - W911RX26QA050.pdf
- RFO Part 12 JA (13Aug2026) W911RX26QA050_Redacted.pdf
- Attachment 1 PWS_W911RX26QA050 v1.pdf
- Attachment 2 Purchase Description Lenel W911RX26QA050.pdf
- Attachment-5_Site Visit Strip Map W911RX26QA050.pdf
- Attachment 4 SCA WD (2015-6015 Rev5 Geary Co).pdf
- Attachment 3 IACH Electronic Locks Floor Plans.pdf: scanned PDF: no text to read
- Exhibit A (TE1) Electronic Locks Floor Plan.xlsx: spreadsheet: not read yet
Full brief
What they want
- Supply brand-name Lenel OnGuard hardware, field panels, readers and software licenses (CLIN 0001, delivered to the IACH logistics warehouse)
- Install and replace door lock systems on 380 doors and properly dispose of the old equipment (CLIN 0002, billed monthly per door accepted)
- Build a new virtual-machine server, migrate existing database records with zero data loss, and commission the new system (CLIN 0003)
- Fully integrate the new system with the hospital fire alarm and HUGS infant protection system, verified by Government testing
- Submit required plans: quality control plan within 10 days of award, work plan within 15 days, accident prevention plan before starting on site
- Provide a Contract Manager and a Quality Control / Lead Technician as key personnel
- Meet the purchase description: current Lenel OnGuard, HSPD-12 and FIPS compliant, accepts Common Access Cards, with training and software upgrade support
- Contract type
- Firm-fixed-price, three CLINs of 1 Job each, commercial products and services (FAR Part 12), brand name only
- Period of performance
- 28 Oct 2026 to 27 Oct 2027 for all three CLINs per Amendment 0002 (may change), plus a possible 6-month extension of services under FAR 52.217-8
- Place of performance
- Irwin Army Community Hospital (IACH), 650 Huebner Road, Fort Riley, KS 66442
- How they'll choose
- Lowest Price Technically Acceptable (LPTA); no trade-offs between price and non-price factors. Price is evaluated with half of the base price added for the possible 6-month extension.
- Offers due
- 23 Oct 2026, 10:00 AM Central Time (per SAM.gov and Amendment 0003; may change because the Army is re-evaluating the solicitation)
- How to submit
- Email to the Contract Specialist (phyllis.m.senn.civ@army.mil) and the Contracting Officer (christopher.a.richie.civ@army.mil)
- Page limits
- Volume I Technical Proposal: 15 pages, not counting resumes. No limit stated for Volumes II and III.
What they'll judge offers on
- Price (lowest price among acceptable offers wins)
- Technical Acceptability: Technical and Management Approach, Key Personnel Resumes, Contractor Work Plan (pass/fail)
- Past Performance: recency, relevancy, and compliance with FAR 52.219-8 small business utilization (acceptable/unacceptable)
What to include when you submit
- Three separate volumes: I Technical, II Price and Administrative, III Past Performance
- Volume I: technical and management approach (schedule, installation method, server and data migration plan with safeguards against data loss, testing of fire alarm and HUGS integration), key personnel resumes, and a draft Contractor Work Plan
- Volume II: completed and signed SF 1449 (Blocks 12, 17a, 23, 24, 30a, 30b, 30c) with your CAGE code in Block 17, and a firm-fixed price for CLINs 0001, 0002 and 0003
- Do not price the 6-month extension; the Army adds half the base price for evaluation
- Volume III: at least three recent and relevant past performance projects (finished within 36 months, or more than 80 percent complete) of similar or larger size and scope, plus FAR 52.219-8 small business utilization information
- Acknowledge each amendment in your offer
You must have
- Must be a small business under NAICS 561621 (size standard $25.0M); total small business set-aside
Requirement is Total Small Business set-aside; no
- Must offer brand-name Lenel OnGuard; the justification says competition is among authorized Lenel resellers, so reseller or integrator authorization is likely needed (confirm with the Contracting Officer)
competition will be maximized among authorized resellers
- Must have an active SAM registration and a CAGE code, entered on the SF 1449, so the Army can check your SPRS score
Note: CAGE code must be in Block 17.
- Must show at least three recent, relevant past performance projects
Offerors shall submit a minimum of three past performance contracts/projects completed
- Limitations on subcontracting: the prime may not pay more than 50 percent of the amount paid by the Government for services to firms that are not similarly situated small businesses
it will not pay more than 50 percent of the amount paid by
- All contractor and subcontractor staff must pass background checks and get Fort Riley installation passes
associated subcontractor employees shall provide all information required for background
Not in the notice text
- Whether the Army will amend the solicitation or cancel it, and the final due date and performance dates
- Estimated value or budget (price is evaluated against an Independent Government Estimate that is not published)
- Which key personnel experience levels apply (3 and 2 years, or 5 and 3 years)
- Part of the solicitation (about 42,000 characters in the middle) and part of the PWS (about 32,000 characters) were not provided, so other requirements may be missing
- Door-by-door details: the floor plan scan and the Exhibit A electronic locks spreadsheet were not readable
- Service Contract Labor Standards wage determination text was unreadable, so required wage rates are unknown
- Whether Lenel reseller or integrator authorization is formally required
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Key facts
- Response due
- Oct 23, 2026, 3:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- W911RX26QA050
- Agency
- Dept of Defense · Dept of the Army
- Office
- W6QM MICC-FT Riley
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 561621
- Product/service code
- K063
- Business type
- Security & guard services
- Place of performance
- Fort Riley, KS, 66442
- Contracting contact
- Phyllis M Sennphyllis.m.senn.civ@army.mil5209447308
Full notice text from SAM.gov
The purpose of this Amendment to the Combined Synopsis / Solicitation is to notify potential Offerors that the referenced Solicitation remains a valid requirement. However, due to changes and structuring within the Department of War, the Government is re-evaluating its procurement approach to ensure that the current plan meets all requirements and existing mandates from statute, regulations, and policies. Once a decision is made, either (1) the Solicitation will be Amended, ensuring all updated attachments and exhibits, including submitted questions with responses are published and sufficient time is added to allow vendors to process the new information and prepare quotes or (2) the Solicitation will be cancelled and potentially a new solicitation will be issued.
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