Solicitation
Vegetation Control_Embankments, Weed Control Railroad Tracks, USAG Bavaria
Dept of Defense · Dept of the Army · Sol. W912PB27QA003
Due in 22 days
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The Army's Regional Contracting Office Bavaria wants a contractor to control vegetation and weeds on the embankments and tracks of the military rail lines at Tower Barracks Grafenwoehr and Rose Barracks Vilseck in Germany. It is a single-award, firm-fixed-price requirements contract for 1 base year (starting 1 December 2026) plus 4 option years, awarded to the lowest-priced quote that passes the technical checks. Quotes are due 2 November 2026.
Watch out for
- German certificates must come with the quote. Missing, invalid or irrelevant certificates make the quote Unacceptable; the rail equipment and herbicide qualifications are German-specific and hard to obtain quickly for a U.S. small business without German staff or partners.
Each certificate must be provided to the Contracting Officer with the contractor's quote.
- Performing in Germany near active rail lines. Work is next to live Deutsche Bahn track with flagmen, DB coordination and German rail safety rules, which adds cost and compliance burden.
special safety action shall be calculated.
- Experience threshold. You or a subcontractor must show similar work worth at least $50,000 per year over five years, which a new contractor may not have.
relevant experience within five (5) years preceding the issuance of this solicitation.
- Email address and subject line do not match the notice. The solicitation lists the mailbox at an army.mil address while the notice shows mail.mil, and the required subject line cites W912PB-26-Q-A127, not this solicitation number; send to every address and confirm with the contract specialist.
Failure to submit to all email addresses may result in your quote not being considered for award.
- Small guaranteed amount and few orders. This is a requirements contract with only about 4 estimated calls a year and a minimum order of about EUR 1,700, so quantities are estimates and give no revenue guarantee.
contract in an amount of less than EUR 1,700.00 / $1,998.54
- Site visit recommended. Prospective bidders should visit the site to understand local conditions, which means travel to Germany before pricing; request it from the contract specialist.
Prospective contractors should visit the site to ascertain pertinent local conditions
- Contractor repairs damage at its own cost. Any damage to landscape or embankment surfaces from your equipment must be restored at no extra cost to the government.
operations, shall be restored to the original state at no additional cost to the Government.
- Inconsistent timelines and terms between documents. The PWS says the Quality Control Plan is due 10 working days after award while its deliverables table says 30 business days, the PWS starts work 7 working days after a task order while the solicitation text cites a different number of days, and the 60-month term cap in FAR 52.217-9 sits beside a possible 6-month extension; ask the contract specialist which controls.
issuing a task order, the contractor shall start with the performance.
Read from the notice and 12 attachments. 12 not read in full.
- Solicitation - W912PB27QA003.pdf
- Attachment I - PWS.pdf
- 5. TE-Map G01 Railroad Dams Grafenwoehr.pdf
- 6. TE -Map G02 Railroad Dams Grafenwoehr.pdf
- 7. TE -Map G03 Railroad Dams Grafenwoehr.pdf
- 8. TE -Map G04 Railroad Dams Grafenwoehr.pdf
- 9. TE -Map G05 Railroad Dams Grafenwoehr.pdf
- 10. TE -Map G06 Railroad Tracks Grafenwoehr.pdf
- 11. TE -Map G07 Railroad Tracks Grafenwoehr.pdf
- 12. TE -Map G08 Railroad Tracks Grafenwoehr.pdf
- 13. TE -Map G09 Railroad Tracks Grafenwoehr.pdf
- 14. TE -Map G10 Railroad Tracks Grafenwoehr.pdf
- 3. TE - Inventarliste Vilseck.xlsx: spreadsheet: not read yet
- 4. TE - Inventarliste Grafenwoehr.xlsx: spreadsheet: not read yet
- 15. TE -Map G11 Railroad Dams Grafenwoehr.pdf: over the file limit for one brief
- 16. TE -Map V01 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 17. TE -Map V02 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 18. TE -Map V03 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 19. TE -Map V04 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 20. TE -Map V05 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 21. TE -Map V06 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 22. TE -Map V07 Railroad Dams Vilseck.pdf: over the file limit for one brief
- 23. TE - Overview Map -.pdf: over the file limit for one brief
- Attachment II - ELIN Sheet.xlsx: spreadsheet: not read yet
Full brief
What they want
- Vegetation control on railroad embankments at Tower Barracks Grafenwoehr and Rose Barracks Vilseck
- Weed control treatment on the railroad tracks, including herbicide work (such as glyphosate) by qualified applicators
- Work on dual-mode rail/road equipment where needed, coordinated with the U.S. Rail Manager, DB Netz AG and DB Cargo AG for work outside the barracks
- Provide all personnel, equipment, supplies, transportation, tools and supervision
- Restore any landscape or embankment surfaces damaged during the work at no extra cost
- Deliver a Quality Control Plan, work plan, safety plan and environmental plan, plus required security and anti-terrorism training records
- Start work within the required days after each task order; about 4 task orders (calls) per year are estimated
- Contract type
- Requirements contract (FAR 52.216-21), firm-fixed-price line items, single award, non-personal commercial service, Lowest Price Technically Acceptable
- Period of performance
- 1 base year (01 Dec 2026 to 30 Nov 2027) + 4 option years through 2031; dates are tentative, and FAR 52.217-8 allows an extension of up to 6 months
- Place of performance
- Tower Barracks Grafenwoehr and Rose Barracks Vilseck (USAG Bavaria), Germany; some track is outside the fenced barracks
- How they'll choose
- Lowest Price Technically Acceptable (LPTA). Award goes to the lowest evaluated price among quotes rated Acceptable on the non-price factors; price is checked for fairness and reasonableness, not realism.
- Offers due
- 2 November 2026, 10:00 local time (UTC+01:00), per the notice response deadline
- How to submit
- Email in PDF to the Contract Specialist (Christian Richter) and the RCO Bavaria solicitation mailbox; both addresses must be used
- Page limits
- No page limit is stated for the quote in the text provided; an optional SPRS Risk Mitigation Plan is limited to 5 pages. Email attachments are limited to 10 MB.
What they'll judge offers on
- Factor 1 Technical (Acceptable/Unacceptable): Sub-Factor A Certification and Sub-Factor B Experience
- Factor 2 Price (lowest total evaluated price, base plus all options plus half of the final option year price)
- Factor 3 Supplier Performance Risk System (SPRS) risk rating (Acceptable/Unacceptable)
- Factor 4 Subcontracting information (Acceptable/Unacceptable)
What to include when you submit
- Email subject line must read as stated in the solicitation (see red flags for a mismatch)
- Quotes in English and PDF; mailed paper quotes are not preferred but may be accepted; fax is not allowed
- Complete SF 1449 (blocks 12, 17a with CAGE code, 30a, 30b, 30c) and sign any amendments
- Price all contract line items and the ELIN price schedule (price in local currency EUR or USD)
- Include the AELF Regensburg certificate and the section 9 PflSchG qualification proof with the quote
- Include experience documentation: location and customer, contract number, narrative, performance dates and total value for each reference
- Include your CAGE code (used for the SPRS report); if your SPRS rating is Yellow or Red, submit a Risk Mitigation Plan
- State that all work will be done by the quoter, or list subcontractors with contact info, work split and a signed letter of intent on letterhead from each
- Complete FAR 52.229-11 and, if a foreign person, IRS Form W-14
- Complete DFARS 252.204-7016 and 252.204-7017, and tax relief provisions 252.229-7001 (Alternate I for Germany)
- Questions should be emailed in writing within 5 working days of the solicitation issue date; answers are posted on SAM.gov
You must have
- No set-aside: open to all businesses (notice lists Set-aside: none)
- Active SAM registration when the quote is submitted and at award
Active registration in the System for Award Management (SAM.gov) at the time of quote
- German AELF Regensburg certificate as operator of dual-mode rail/road equipment and as a qualified person for plant protection products, submitted with the quote
Each certificate must be provided to the Contracting Officer with the contractor's quote.
- Section 9 Plant Protection Law (PflSchG) qualification proof for staff doing herbicide work; the PWS also calls for an exception approval to use herbicides on non-agricultural land
- At least 5 years of relevant experience (quoter or subcontractors) in the 5 years before the solicitation, totaling at least $50,000 per year
relevant experience within five (5) years preceding the issuance of this solicitation.
- Acceptable SPRS supplier risk rating: Grey is unacceptable; Yellow or Red needs an accepted Risk Mitigation Plan; no SPRS rating counts as Acceptable
Quoter has a Supplier Risk Score of Grey
- Subcontracting statement or list with signed letters of intent
Subcontracting information is required to be provided.
- Workers must be authorized under German (Host Nation) law to work and meet U.S. installation access rules (AE Reg 190-16 / 604-1); the PWS also mentions DOCPER approvals in the quality plan
criteria and are authorized by Host Nation law to work in that country.
- Rail vehicle operators need locomotive driver qualifications for Deutsche Bahn InfraGO tracks, and staff must meet railway qualification rules (VDV document 754)
- U.S. entities must affiliate with the Overseas Security Advisory Council and follow antiterrorism/force protection rules (DFARS 252.225-7043)
Affiliate with the Overseas Security Advisory Council
Not in the notice text
- Exhibit pricing sheet (Attachment II ELIN Sheet, Excel) was not read, so the line items and quantities to price are unknown
- Inventory lists of railroad embankments for Grafenwoehr and Vilseck (Excel) were not read, so the total area and length of work are unknown
- Maps G11 and all Vilseck maps (V01 to V07) plus the overview map were over the file limit and not read
- About 137,000 characters in the middle of the Performance Work Statement (including sections 1.8 onward on access, key control, qualifications in 1.12, safety, environmental rules and herbicide work in Part 5) were left out
- About 8,000 characters in the middle of the solicitation (part of the provisions and the start of the submission instructions, including the quote format and other deadlines) were left out
- No dollar estimate for the contract is stated
- No incumbent or prior contract is named
- Whether DOCPER (U.S. forces contractor status in Germany) approval is required is not stated in the text provided
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Key facts
- Response due
- Nov 2, 2026, 9:00 AM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- W912PB27QA003
- Agency
- Dept of Defense · Dept of the Army
- Office
- 0409 Aq HQ Contract
- NAICS
- 541350
- Product/service code
- S208
- Business type
- Engineering, architecture & research
- Place of performance
- Grafenwoehr, 92655
- Contracting contact
- Christian Richterchristian.richter.ln@army.mil
- Versions
- 2 (amended since first posted)
Before you respond
Full notice text from SAM.gov
9 October 2026: Amendment 001 - This amendment provides responses to vendor questions, refer to Attachment Q&A Log for details, and anounces a scheduled site visit at Grafenwoehr and Vilseck for the subject solicitation. Refer to Attachment Site Visit Invitation for additional information. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 409th Contracting Command, 928th Contracting Battalion (CBN) / Regional Contracting Office Bavaria (RCO) issues a solicitation for a non-personnel commercial service contract, Single Award, Lowest Price Technically Acceptable (LPTA), Requirements Type (IDT) contract for USAG Bavaria. The objective of this requirement is to provide service contract to provide Vegetation Control Services at Embankments of Railroad Tracks, within the USAG Bavaria (Tower Barracks Grafenwoehr and Rose Barracks Vilseck), Germany. The NAICS code for this requirement is 541350 Building Inspection Services This contract is for one (1) Base Year plus four (4) Option Years for a possible total of 5 years. This requirement will utilize Lowest Price Technically Acceptable (LPTA) basis pursuant to the award evaluation criteria stated in FAR clause 52.212-2.in determining the successful offer. The FOB will be DESTINATION USAG Bavaria, Germany. FIRMS INTERESTED IN IN SUBMITTING QUOTES MUST: COMPLETE THE ENTIRE SOLICITATION DOCUMENTS to include representations and certifications, provisions and clauses, provide all technical specification documentation and technical compliance certifications, and ensure current registration in the SAM system at https://www.sam.gov/portal/public/sam Any questions MUST BE EMAILED to: christian.richter.ln@army.mil and usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil
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