Combined Synopsis/Solicitation
Bill Parkin (MAK)
Department of Health and Human Services · Indian Health Service · Sol. 75H70126Q00035
Due in 8 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Indian Health Service (IHS) wants quotes from small businesses to install a septic system (septic tank, pump tank and sand mound drainfield) and a water service connection at a private home on the Makah reservation in Neah Bay, WA. It is a firm-fixed-price construction job, estimated at $25,000 to $100,000, with 60 calendar days to finish after notice to proceed. Quotes are due October 16, 2026 at 2:00pm CDT by email and the award is decided on price only.
Watch out for
- Contractor must get and pay for permits. The technical provisions say the Government gets the permits, but the amendment says the contractor must get and pay for the site approvals, county sewage permit and Ecology Notice of Intent, and fold those costs into its prices.
The contractor is responsible for obtaining and paying for the site approvals, the Clallam
- Davis-Bacon wages and weekly certified payrolls. Prevailing wages must be priced into every line item and payrolls (WH-347) must be filed weekly, including for subcontractors, which is heavy paperwork on a job this small.
One copy of all payrolls pertaining to the work (including payrolls of all subcontractors performing work on the job) will
- Buy American domestic materials rule. Construction materials such as pipe, tanks, pump and fittings must be domestic unless an exception is approved, and the list of excepted materials in the clause was left blank.
Contractor shall use only domestic construction material in performing this contract, except as provided in paragraphs (b)(2) and
- Conflicting design documents. The scope text, technical provisions and drawings disagreed on the drainfield type, mound size and pump specs; the amendment says to follow the drawings, but check each line item against the drawings before pricing.
Follow the drawings (gravelless chambers).
- Quote time zone mismatch. The SAM.gov listing shows a 14:00 Eastern deadline while the solicitation says 2:00pm CDT; the amendment says CDT governs, but submitting early avoids any dispute.
Quotes due at 2:00pm CDT.
- No site visit; site risk is on the contractor. No formal site visit is planned (you may call the homeowner), and the contractor is responsible for investigating the site before pricing a fixed-price job.
investigation of the site is the responsibility of the Contractor.
- Electrical controls and inspection. The pump tank work includes control panel, alarm and connection to the home's electric panel, which will likely need a licensed electrician and a state electrical inspection.
The Contractor shall furnish and install a control system compatible with the supplied pump.
- Dry-weather requirement inside a 60-day clock. Five continuous dry days are required before starting unless the COR waives it, and the 60 days run from the notice to proceed, so weather delays eat into the schedule.
A minimum of five (5)-days of continuous dry weather conditions is required prior to commencing work, unless explicitly waived by the COR.
- Pump specs differ between documents. The drawings call for a 40 GPM pump at 7 feet of head, the technical provisions for 30 GPM at 16 feet, and the scope names a Liberty FL30-Series pump or equal, so confirm what to price.
PUMP 40 GPM @ 7 FEET TDH
- Leftover wording from other projects. The documents contain stray references (Spokane water, Perry, other project numbers) that suggest reused templates, so read them carefully and ask questions before the deadline.
Connection to City of Spokane Water:
Read from the notice and 9 attachments. 1 not read in full.
- A11 Pre-Solicitation SAM Notice.pdf
- 75H70126Q00035-A00001.pdf
- B01 75H70126Q00035.pdf
- 1-SOW.docx
- 4-Aerial.pdf
- 2-Technical Provisions.pdf
- 6-Measurement and Payment.docx
- 3-Drawings.pdf
- 7-US DOL WD WA20260081 Dated 5-18-2026.pdf
- 5-Aerial II.pdf: scanned PDF: no text to read
Full brief
What they want
- Mobilize and demobilize (lump sum)
- Install 20 LF of 4-inch PVC sewer pipe and one underground double-sweep cleanout
- Install a 1,000-gallon two-compartment concrete septic tank
- Install a 1,000-gallon pump tank with pump (Liberty FL30-Series or equal), controls and alarm, wired to the home's electric panel
- Install 60 LF of 2-inch PVC effluent transport line
- Build a sand mound drainfield using gravelless chambers, as shown on the drawings
- Install a 1.5-inch HDPE water service line (500-ft coil) and a water meter assembly with pressure reducing valve, connected to the Neah Bay community water system
- Handle permits and approvals, flushing/testing/disinfection of the water line, submittals, swing-tie record measurements and daily reports
- Contract type
- Firm-fixed-price construction contract, bought as a Request for Quotes under FAR Parts 13 and 36
- Period of performance
- 60 calendar days after Notice to Proceed; work must start within 10 calendar days of receiving the notice to proceed. No option periods are listed in the price schedule.
- Place of performance
- 91 West Place Road, Neah Bay, WA 98357 (Makah Indian Reservation, Clallam County)
- Estimated value
- Government estimate: construction magnitude between $25,000 and $100,000
- How they'll choose
- Price only. The lowest total price among quotes that follow the solicitation terms and hold the needed certifications, if the price is fair and reasonable.
- Offers due
- October 16, 2026 at 2:00pm CDT (amendment A00001 confirms CDT governs; the SAM.gov posting shows 14:00 with a -04:00 offset)
- How to submit
- Email a PDF to Robert.Miller2@ihs.gov
What they'll judge offers on
- Total firm fixed price (SF1442 block 17 total)
- Compliance with the quote requirements in Section L (completed SF1442, completed price schedule)
- Holding the needed certifications (Clallam County certified septic installer)
What to include when you submit
- Complete SF1442 blocks 14-20c and acknowledge amendment A00001 in Block 19 (or return a signed SF30)
- Fill out the Section B price schedule in its entirety (10 lines, CLINs 0001-0009 plus the total)
- Questions go in writing to the Contracting Officer, Robert Miller; amendment A00001 says they must arrive by 2:00pm CST on 9 October 2026. Do not contact the COR directly.
- Do not contact other Government staff; include firm name, address, phone and your name and position in any inquiry email
- If only a subcontractor holds the Clallam County installer certification, provide a copy of it as a submittal (amendment A00001 does not say whether it is due with the quote)
- No bid guarantee and no performance or payment bonds are required
You must have
- Must be a small business under NAICS 237110 (size standard $45 million average annual revenue). Total small business set-aside.
The offeror must be a Small Business to be eligible for award.
- Active SAM.gov registration is required to be considered for award.
Registration in the System for Award Management (SAM) database is mandatory to be considered for
- The person doing the septic installation must be a Clallam County certified septic installer. Per the amendment, the prime does not need the certification itself if a subcontractor who holds it does the install.
Contractors need to be Clallam County certified septic installers.
- Insurance during the whole performance period: workers' compensation and employer's liability (at least $100,000), general liability (at least $500,000 per occurrence) and automobile liability.
General Liability: Bodily injury liability insurance coverage written on the comprehensive form of a policy of at least $500,000 per
Not in the notice text
- Part of the combined solicitation file (B01) was cut off in the middle (roughly the end of Section H payroll instructions through part of Section I clauses), so some contract clauses were not reviewed
- Part of the Technical Provisions was cut off in the middle (including later lift station and mound drainfield sections), so full mound specifications were not reviewed
- The second aerial photo (5-Aerial II.pdf) is a scan with no readable text
- The Buy American clause leaves the list of excepted materials blank
- Whether a copy of a subcontractor's installer certification is due with the quote or only after award
- Planned award date and notice to proceed date are not stated
- Section M mentions option items, but the price schedule lists none
- Which Davis-Bacon job classifications will apply (the attached wage determination is a residential one for Clallam County)
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Key facts
- Response due
- Oct 16, 2026, 6:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 75H70126Q00035
- Agency
- Department of Health and Human Services · Indian Health Service
- Office
- Div of Engineering SVCS - Seattle
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 237110
- Product/service code
- Y1NZ
- Business type
- Energy, fuel & utilities
- Place of performance
- Neah Bay, WA, 98357
- Contracting contact
- Robert S. Millerrobert.miller2@ihs.gov2147678589
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
Amendment A00001 (Q&As) Bill Parkin (MAK)
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