Sources Sought
(New) VISN-22 Project Management Information System SaaS (VA-26-00059514)
Department of Veterans Affairs · Sol. 36C10B26Q0451
No deadlineSDVOSB
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's VISN 22 Office of Capital Asset Management (Southern California, Arizona, New Mexico) wants a cloud project management system (brand name Kahua or equal) for 400 users to track construction and facility projects. The SAM.gov text says the buy was released as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under the NASA SEWP V contract. The attached documents are a Request for Information (RFI) and a draft Product Description, not the final quote request. The plan is one 12-month base year plus four 12-month option years.
Things to watch
- Notice type and text disagree. SAM.gov lists this as Sources Sought, and the attached documents are an RFI with 2026 due dates, but the notice text says the buy was already released as an SDVOSB set-aside under SEWP V (Request #388155); the RFI also calls the NAICS code undecided while SAM.gov shows 541519 and an SDVOSB set-aside, so check which step is actually open.
VISN-22 Project Management Information System SaaS was released as a SDVOSB set-aside
- Phased buy limited to SEWP V holders. This notice is the early RFI step; the buy itself is placed under NASA SEWP V as an SDVOSB set-aside, so a business without a SEWP V contract (or without SDVOSB status) may be shut out of the quote step, and the RFI is not a quote.
This is a Request for Information (RFI) only. Do not submit a formal quote.
- SDVOSB certification and 50 percent subcontracting limit. Veteran-owned bidders must show SBA certification and cannot pass more than half of the money to non-SDVOSB firms, which matters if you plan to resell or subcontract the software.
proof of certification with SBA
- FedRAMP Moderate plus active VA ATO required. The software must already be FedRAMP authorized and keep a VA Authority to Operate, and VA's critical security controls are described as not negotiable, which rules out most products without existing federal authorizations.
The PMIS solution shall maintain FedRAMP Moderate authorization and an
- Brand name Kahua or equal. The requirement is written around the Kahua product, so an alternative must meet all 35 salient characteristics, which is a high bar for a small reseller of a different product.
brand name Kahua or equal
- Heavy VA security, privacy and AI paperwork. The Product Description includes long VA security terms (one-hour incident reporting, audits, IPv6-only support, SBOM, patch deadlines) and, if AI is in the product, documentation packages, attestations and corrective-action plans tied to payment.
- Strict RFI limits. Responses over 15 pages are not reviewed, marketing material and generic capability statements are not read, and the email cannot exceed 5 MB.
There is a page limitation for this RFI of 15 pages.
- Requirement may change or be canceled. VA warns the requirement could be delayed, canceled or revised at any time, and no funds are authorized yet.
OFFERORS ARE ADVISED THAT THIS REQUIREMENT MAY BE DELAYED,
- Due date shown two ways. One attachment gives May 26, 2026 and another says June 3, 2026, while the SAM.gov deadline field is empty, so confirm with the contracting officer.
The RFI proposal due date is June 3, 2026 at 3PM EST.
Read from the notice and 5 attachments.
- 36C10B26Q0451_1.docx
- 36C10B26Q0451 0001.docx
- PD V22 PMIS SaaS_RFI .pdf
- 36C10B26Q0451.docx
- VISN 22 - Request for Information.pdf
Full brief
What they want
- Brand name Kahua or equal cloud (SaaS) project management information system for 400 users (150 VA staff and 250 support contractors)
- FedRAMP Moderate (or higher) authorized system that also holds an active VA Authority to Operate (ATO) for the whole contract
- Document, workflow and approval tools for design and construction records: RFIs, submittals, change orders, daily reports, punch lists, meeting minutes, cost tracking
- Portfolio-level view across all VISN 22 medical centers, clinics and leased sites, including fast setup for high-volume maintenance and minor construction projects
- Schedule imports (Primavera P6, Microsoft Project), Power BI reporting, REST APIs, and mobile use with offline mode
- Sealed bid portal, asset tagging, data export in open formats, and separate test, training and production environments
- Full maintenance, technical support, onboarding, a named Client Success Manager, and role-based training materials kept up to date
- If the product uses AI: VA-required documentation, an attestation, and ongoing monitoring and reporting
- Contract type
- Not stated. Brand name or equal SaaS licenses priced by number of users with access.
- Period of performance
- One 12-month base period with four 12-month option periods
- Contract vehicle
- NASA SEWP V GWAC (Governmentwide Acquisition Contract), per the notice text; limited to SDVOSB set-aside
- Offers due
- RFI responses: 3:00 PM Eastern on May 26, 2026 in the original RFI; an amendment attachment says June 3, 2026 at 3PM EST. The SAM.gov response deadline field is blank. No due date is given for the actual quote.
- How to submit
- Email to Elena.Juliano@va.gov and ioannis.vardouniotis@va.gov with 'V22-CAM PMIS RFI' in the subject line (RFI response only; do not send a formal quote)
- Page limits
- RFI response: 15 pages total; anything over is not reviewed. Email size: 5 MB maximum. No marketing materials.
What to include when you submit
- Vendor information: company name, address, point of contact, phone, email, SAM UEI, business size and status
- SDVOSB/VOSB firms: include proof of SBA certification and show you can meet the limit on subcontracting under VAAR 852.219-73 and 13 CFR 125.6
- List your existing contract vehicles (GWAC, GSA MAS, NASA SEWP, etc.)
- If AI is part of your solution, include the self-certification on the Unbiased AI Principles (OMB M-26-04) or state it is Not Applicable
- Summarize your technical capability against the draft Product Description, show for each requirement whether you meet it, and for gaps give a plan, cost and timeline
- Briefly explain how you would approach the work
- Include an informal quote
- Give corporate experience with specific references: agency, point of contact, dollar value and contract number
- Say whether the draft Product Description has enough detail (yes/no) and give comments if no
- Mark sensitive information as 'Proprietary Information'
You must have
- Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside per the SAM.gov fields and notice text
VISN-22 Project Management Information System SaaS was released as a SDVOSB set-aside
- Hold a NASA SEWP V GWAC contract: the buy is placed under that existing vehicle
under the existing National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) V Governmentwide Acquisition Contract (GWAC) contract vehicle
- Proof of SBA certification for veteran-owned or service-disabled veteran-owned firms, and ability to meet the limit that the contractor may not pay more than 50 percent of the amount paid by the government to non-SDVOSB firms
proof of certification with SBA
- Solution must hold FedRAMP Moderate authorization and an active VA Authority to Operate (ATO) for the whole period of performance
The PMIS solution shall maintain FedRAMP Moderate authorization and an
- Contractor staff need VA background investigations (mostly Tier 2 / moderate risk) and must complete VA privacy and security training before getting access to VA systems
- Brand name Kahua or equal: any equal product must meet all the salient characteristics in the Product Description
brand name Kahua or equal
Not in the notice text
- The actual quote request (SEWP V Request #388155) was not provided, so the real quote due date, evaluation method and factors, and submission steps are unknown
- No contract value or budget is stated; VA asks for an informal quote
- Contract type and expected start date are not stated
- Place of performance is not stated in the notice (the system is cloud-based; users are in VISN 22 sites across Southern California, Arizona and New Mexico)
- Whether the RFI or an RFQ is the step now open, since the SAM.gov fields and the attached RFI disagree on status
- Whether a current vendor exists: the documents only say the system replaces the current project management process
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Key facts
- Posted
- Aug 17, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C10B26Q0451
- Agency
- Department of Veterans Affairs
- Office
- Technology Acquisition Center NJ (36C10B)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 541519
- Product/service code
- R499
- Business type
- IT, software & telecom
- Contracting contact
- Elena JulianoElena.Juliano@va.gov848-377-5246
- Versions
- 3 (amended since first posted)
What similar contracts paid
157 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 85% of the dollars in this market over the last 3 fiscal years.
Typical contract$287KMiddle half: $47K to $1.5M
Typical per year$110KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
VISN-22 Project Management Information System SaaS was released as a SDVOSB set-aside under the existing National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement (SEWP) V Governmentwide Acquisition Contract (GWAC) contract vehicle, under NAICS code 541519. Request #388155
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