Solicitation
Calibration and Temperature Mapping
Dept of Defense · Dept of the Army · Sol. W81K0027QA015
Due in 10 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
The Army's Food Analysis and Diagnostic Laboratory at Fort Sam Houston (San Antonio), TX wants an ISO 17025-accredited calibration company to calibrate and temperature-map autoclaves and to calibrate pipettes, analytical balances and reference thermometers, mostly on site, for one year starting 12/1/2026. It is a firm-fixed-price purchase order with no set-aside, awarded mainly on price. Quotes are due 10/21/2026 at 12:00 PM Central by email.
Things to watch
- Solicitation changed after it was first posted. The original solicitation said the purchase order would go to one named company (Getinge USA Sales, LLC); Amendment 0001 removed that and changed quantities and scope, so use only the latest amendments.
a) The Government will award a purchase order from this solicitation to Getinge USA Sales, LLC
- Conflicting due dates across documents. Amendment 0001 still says quotes are due 16 October, but Amendment 0002 extends the due date to 21 October; follow Amendment 0002.
Quotes are due by 21 October 2026 12:00PM, Central
- Email delivery risk. You carry all risk of transmission failure, and you must also confirm receipt yourself, so send early and in small files.
The Government will not be responsible for any failure of transmission or receipt of
- Tight on-site turnaround. You must be able to start on site within 4 weeks of notice and finish within 4 working days, which requires technicians and equipment ready for large pipette volumes (up to 80 pipettes per visit).
AND complete the calibration in no more than four (4) working days.
- Questions deadline already passed. The deadline to ask questions was 9 October 2026, so unclear points (such as what the LIG-300 line item covers) may have to be handled in your quote.
NLT 09 October 2026 at 10:00AM CST.
Read from the notice and 3 attachments.
- Solicitation Amendment W81K0027QA0150002 SF 30.pdf
- Solicitation Amendment - W81K0027QA0150001.pdf
- Solicitation - W81K0027QA015.pdf
Full brief
What they want
- Accredited (ISO 17025:2017) on-site calibration and temperature mapping of up to 3 autoclaves (STERIS models in the line items)
- On-site calibration of pipettes during semiannual visits, up to 80 per visit and up to 560 pipette channel calibrations for FY27 (2 fixed, 440 multi-channel, 118 single-channel in the price schedule)
- Annual calibration of up to 25 analytical balances
- On-site calibration of up to 4 reference thermometers
- On-site visit scheduled within 4 weeks of the lab's request and finished in no more than 4 working days, with a separate price for each on-site visit
- Detailed calibration reports (pass/fail, uncertainties, data points, uniformity maps, traceability) acceptable under ISO 17025:2017 and A2LA, delivered within 5 calendar days after each service visit
- Offsite calibration and repair at the contractor's own facility when needed, to the same accreditation standard
- Contract type
- Firm-fixed-price purchase order (commercial services, 9 line items, quantities in 'each')
- Period of performance
- 12/1/2026 to 11/30/2027 (one year; no option years listed)
- Place of performance
- Food Analysis and Diagnostic Laboratory, 2899 Schofield Road, Building 2630, Fort Sam Houston, TX 78234 for on-site work; the contractor's own facility for offsite work
- How they'll choose
- Price-driven: quotes are evaluated on price, and a quote that is not fully compliant or not fair and reasonable is ineligible. A written capability statement is also required and rated acceptable or unacceptable.
- Offers due
- 21 October 2026, 12:00 PM Central time (extended from 16 October by Amendment 0002)
- How to submit
- Email to Ms. Colleen Rye at colleen.m.rye.civ@health.mil, then a second email to confirm she received it
- Page limits
- Technical quotation (capability statement) may not exceed 10 pages
What they'll judge offers on
- Technical capability (Factor 1): written capability statement showing you can meet every requirement in the Statement of Work
- Pricing (Factor 2): price for every line item in the bid schedule, fair and reasonable
What to include when you submit
- Complete SF 1449 Blocks 17a and 30a-c and include a copy of your Certifications and Representations
- Add a title page with your name, full address, phone and fax numbers, points of contact, the solicitation number and the contents of the quote
- Fill in a price for every line item in the bid schedule, including the cost of each on-site visit
- Acknowledge each amendment (0001 and 0002) with your quote
- Files over 20MB may need to be sent in separate emails; every email must reach the government server by the deadline
- Questions were due 9 October 2026 at 10:00 AM CST; answers are posted by 2:00 PM CST on 16 October 2026
You must have
- Current ISO 17025:2017 accreditation for calibration services; you must supply the certificate or scope of accreditation
Possess and provide a current existing certificate of accreditation and/or scope that confirms that
- Active SAM registration with no active exclusions
shall not have any Active Exclusions listed within SAM to be eligible for award
- Calibration reports must meet ISO 17025:2017 and American Association for Laboratory Accreditation (A2LA) acceptance
The vendor must be able to provide reports that are acceptable under ISO 17025:2017 and
- No set-aside is used, so any business can bid; a HUBZone small business price evaluation preference clause (52.219-4) is included
Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-
Current contractor
Not stated. The original posting named Getinge USA Sales, LLC as the intended awardee, but a later amendment dropped that wording.
Not in the notice text
- Estimated value or budget
- What the LIG-300 line item covers (4 each) and how many on-site visits are expected (line 0007 lists 2)
- Whether work beyond the 12-month period is planned; no option years are listed
- Part of the representations and certifications section in the amendment files was cut from the text provided
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Key facts
- Response due
- Oct 21, 2026, 1:00 PM EDT
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- W81K0027QA015
- Agency
- Dept of Defense · Dept of the Army
- Office
- W40M MRC0 West
- Set-aside
- No Set aside used
- NAICS
- 541380
- Product/service code
- J065
- Business type
- Engineering, architecture & research
- Place of performance
- 0, TX, 78234
- Contracting contact
- Colleen Ryecolleen.m.rye.civ@health.mil
- Versions
- 4 (amended since first posted)
Before you respond
Terms on this notice: Solicitation
Full notice text from SAM.gov
See SOW attached to solicitation and solicitation amendment
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