Solicitation
CRRC Facility Maintenance Services
Department of Veterans Affairs · Sol. 36C10X26Q0091
Due in 12 daysSDVOSB
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA Strategic Acquisition Center in Frederick wants a contractor to run and maintain the Capital Region Readiness Center, a 24/7/365 VA data-center facility in Martinsburg, West Virginia. The work covers building systems, backup generators, UPS and batteries, HVAC, switchgear, controls and a diesel fuel plant. It is a firm-fixed-price award set aside for service-disabled veteran-owned small businesses, with a base period starting 12/13/2026 plus option years. Quotes are due October 23, 2026 at 10:00 AM Eastern.
Watch out for
- Conflicting contract dates and pricing documents. The price schedule shows a 9-month base starting 12/13/2026 while the PWS says a 12-month base, and the Q&A and schedule disagree on the transition period length (1 month versus 3 months), so you could misprice the base year.
The period of performance is one (1) twelve-month base period and four (4) twelve-month option periods.
- 24/7/365 on-site staffing floor. At least two qualified people must be on site every hour of the year (more when work requires), which is a large fixed labor cost and subject to Service Contract Act wage rates.
The normal minimum is two (2) qualified building-support personnel onsite
- 50 percent limit on subcontracting labor. As a set-aside prime you must perform at least half of the labor yourself, which limits how much specialty work (UPS, switchgear, fuel, HVAC) you can hand to subcontractors.
Parts do not, but labor does.
- Scope and instructions still contradict each other. The Government admits the original posting was a draft with leftover BPA/GSA wording, and the PWS lists the fire alarm panel and remote monitoring that the Q&A says are excluded or not allowed, so read the revised documents closely.
The posting was a draft RFQ. The language is being updated.
- Inherited deficiencies and capped extra costs. Existing equipment problems become your responsibility to coordinate, and non-routine repairs are paid only from a capped ODC line (about $128,386 for the base period) with prior Government approval, while routine consumables and foreseeable after-hours work are in your fixed price.
Pre-existing deficiencies are inherited conditions.
- Technical gate before price is read. A weak technical quote can knock you out before price or past performance is looked at, and the technical volume must cover every PWS section and attachment in a limited page count.
If Technical is MARGINAL or UNSATISFACTORY then no other volumes will be
- Wage determinations could not be read. The Service Contract Act wage determinations (Attachments D and E) are scanned images and the labor-mix spreadsheet was not read, so labor rates and classifications must be checked directly on SAM.gov.
The most recent Wage Determinations will apply.
- Proprietary and OEM-restricted systems. The building controls need Schneider Electric support and the fire suppression and roof need OEM-qualified help, so you need those vendors lined up and priced.
The installed TAC/Schneider control system is proprietary and requires
- Tight start and security clearance timeline. The base period begins 12/13/2026 and staff need fingerprinting and background investigations before access, with processing times not guaranteed.
Final background-investigation processing times
- All system monitoring must be on site. Remote monitoring of building, SCADA and UPS systems is not allowed, so you cannot cover monitoring with a remote operations center.
Routine offsite/remote monitoring is not
Read from the notice and 6 attachments. 3 not read in full.
- QUESTIONS CRRC RFI 1 Oct 2026.pdf
- AMENDMENT 0001 36C10X26Q0091 dtd 2 Oct 2026.pdf
- SOLICIATION 36C10X26Q0091_27 Aug 2026.pdf
- ATTACHMENT C - Performance Work Statement revised 1 Oct 2026.docx
- ATTACHMENT A - PAST PERFORMANCE REFERENCES.pdf
- ATTACHMENT B - PAST PERFORMANCE QUESTIONNAIRE.pdf
- ATTACHMENT F - Mix of Labor and Level of Effort.xlsx: spreadsheet: not read yet
- ATTACHMENT D - Wage Determination 2015-4297 dtd 22 Aug 2026.pdf: scanned PDF: no text to read
- ATTACHMENT E - Wage Determination 2015-4285 dtd 22 Aug 2026.pdf: scanned PDF: no text to read
Full brief
What they want
- Keep two or more qualified building-support staff on site 24 hours a day, 7 days a week, 365 days a year
- Preventive and corrective maintenance of generators (3 large MTU units plus a life-safety unit), annual load-bank testing, and the diesel fuel storage, polishing and transfer system
- Maintain UPS units, 640-battery bank and battery monitoring, switchgear and circuit breakers (RussElectric/Square D gear), with the required electrical testing
- Maintain HVAC, 19 computer room air handlers (CRAH), chillers, dry coolers, mini-splits and the building management and SCADA systems (monitoring done on site)
- Maintain the Fike clean-agent fire suppression system (the general building fire alarm is excluded per the Q&A)
- General building upkeep: plumbing, carpentry, elevator lift, roof, fencing and gates, loading dock, and similar tasks
- Run a computerized maintenance management system (CMMS), reports, outage plans and a transition-in plan; limited ad hoc help at two Shepherdstown, WV sites (about 4 visits a year)
- Handle non-routine repairs and parts through an Other Direct Costs (ODC) line with advance Government approval
- Contract type
- Firm-fixed-price (FFP) with a not-to-exceed Other Direct Costs line; commercial services RFQ under FAR Part 12/13 style terms
- Period of performance
- Base period 12/13/2026 to 9/29/2027 (9 months) plus four option periods (Option 1 9/30/2027 to 9/29/2028, Option 2 to 9/29/2029, Option 3 to 9/29/2030, Option 4 stated as 9 months), a transition option line, and a FAR 52.217-8 six-month extension. The PWS says one 12-month base plus four 12-month options, so dates conflict.
- Place of performance
- Capital Region Readiness Center, 221 Butler Avenue, Building 511, Martinsburg, WV 25405 (VA Medical Center campus); limited ad hoc work at VA sites at 239 Lowe Drive, Shepherdstown, WV 25443
- Contract vehicle
- Standalone solicitation, not a BPA or GSA schedule order per the Q&A ('This is not a BPA'); leftover BPA/GSA wording is being removed
- How they'll choose
- Best value tradeoff. Technical Capability and Past Performance (in that order) together are significantly more important than Price. If the Technical rating is Marginal or Unsatisfactory, the other volumes are not evaluated. This text is from the August 27 solicitation; the revised solicitation was not fully visible.
- Offers due
- 2026-10-23 at 10:00 AM Eastern (EDT), as extended by Amendment 0001
- How to submit
- Not confirmed in the text provided. The Q&A says to see the revised solicitation for email versus GSA eBuy submission, and that section was not visible.
- Page limits
- An earlier version limited Volume I (Technical Capability) to 10 pages; the Q&A says 'See revised Solicitation', so the current limit is not confirmed. Cover letter counts toward the limit; representations and certifications are excluded and go in as an attachment.
What they'll judge offers on
- Technical Capability (understanding of the work, feasibility, completeness, risk, key personnel resumes)
- Past Performance (relevant, within the past three years, satisfactory or better)
- Price (completeness, reasonableness, unbalanced pricing, Total Evaluated Price including options)
What to include when you submit
- Three volumes: Volume I Technical Capability, Volume II Past Performance, Volume III Price
- Address every PWS section and its service-specific attachments in the technical volume
- Include resumes for the Program Manager, Assistant Program Manager and Electrician (key positions)
- Complete Attachment A (up to 3 past performance references, or state no relevant record) and send Attachment B questionnaires to your references
- Price every contract line including all option periods; round dollar amounts to the nearest dollar and loaded labor rates to the nearest penny
- Use the labor rate spreadsheet added by the amendment (Attachment F, Mix of Labor and Level of Effort)
- Include a signed SF 1449 and signed SF 30 amendment(s) in the Price volume
- Include completed representations and certifications as an attachment
- Quote-imposed assumptions that change the Government's terms can make a quote unacceptable
You must have
- Service-disabled veteran-owned small business set-aside; offeror must be a certified SDVOSB. Size standard shown on the SF 1449 is $47 million (NAICS 561210).
This requirement is a SDVOSB set-aside.
- Limitations on subcontracting (VAAR 852.219-75): the Government says labor counts toward the 50 percent limit while parts do not, measured over the whole contract (base plus options)
Parts do not, but labor does.
- Active SAM.gov registration (FAR 52.204-7 and representations and certifications are part of the solicitation)
- A qualified electrician on site with a current journeyman or master electrician license from any U.S. state or jurisdiction (West Virginia license not required)
The required electrician shall possess a current journeyman or master
- Staff must pass VA personnel vetting and security processing (fingerprints, background investigation, PIV badge) and follow VA security rules before getting access
shall comply with VA security management program and obtain permission of facility management
- Use OEM-qualified support where required, for example Schneider Electric for the proprietary building controls, Fike-qualified support for the clean-agent system, and GAF-qualified roof support to protect the roof warranty
The installed TAC/Schneider control system is proprietary and requires
- Past performance: up to three relevant, recent (within three years) references with questionnaires
No relevant or recent past performance, as indicated on Attachment A or based on the
Current contractor
Incumbent contract number is 36C10X21C0029 with a total value of $7,449,185.00, per the Government's Q&A answer. The incumbent company name is not stated. The Government says scope has not changed since the last solicitation, and expects (but does not require) the new contractor to consider qualified incumbent staff.
Not in the notice text
- Total estimated value of the new contract (only the ODC not-to-exceed amounts are shown)
- Exact quote submission method (email versus eBuy) and current page limits, which are in the revised solicitation text that was not fully visible
- Service Contract Act wage determinations (Attachments D and E are scanned images) and the Attachment F Mix of Labor and Level of Effort spreadsheet
- Middle sections of the revised PWS (Sections 4 to 15 including staffing, position risk levels and background investigation tiers)
- Final base period dates and transition start date, which depend on award date and the 1-month versus 3-month transition conflict
- Option 4 dates and price schedule lines for the later options
- Insurance requirements and clause changes in the revised solicitation
- Award date and exact transition schedule
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 23, 2026, 2:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- 36C10X26Q0091
- Agency
- Department of Veterans Affairs
- Office
- Sac Frederick (36C10X)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 561210
- Product/service code
- Z1AZ
- Business type
- Facilities, janitorial & grounds
- Place of performance
- WV, 25405
- Contracting contact
- Christina Brownchristina.brown13@va.gov9192016255
- Versions
- 6 (amended since first posted)
What similar contracts paid
73 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov.
Typical contract$44.9KMiddle half: $18K to $140K
Typical per year$57.4KValue divided by years of performance
Possible incumbent's contract endsDec 2026A similar contract in this state, ending near when this one starts
Before you respond
Full notice text from SAM.gov
The Department of Veterans Affairs (VA), Capital Region Readiness Center (CRRC) has a requirement for the maintenance of the CRRC. The facility is a 24/7/365 operation and as such maintaining the CRRC is critical to the readiness objective of the mission. The Contractor shall provide all labor, supplies, personnel, equipment, tools, materials, supervision and other items and services necessary for the monitoring, maintenance, and repair of building components, structures, emergency electrical power system, and the associated diesel fuel storage plant and fuel delivery and transfer components. All systems shall be maintained according to manufacturer’s recommendations for service level and interval. *** September 3, 2026 - A SITE VISIT IS SCHEDULED FOR SEPTEMBER 8, 2026, AT 10:00AM. *** September 3, 2026 - AN AMENDMENT IS FORTHCOMING *** September 15, 2026 - QUOTE DUE DATE HAS BEEN EXTENDED, AMENDMENT IS STILL FORTHCOMING *** September 29, 2026 - QUOTE DUE DATE HAS BEEN EXTENDED. AMENDMENT EXPECTED TO BE POSTED BY OCT 2, 2026. *** October 2, 2026 - AMENDMENT POSTED (RFI responses, revised PWS, revised Solicitation, new Wage Determinations, Mix of Labor and LOE spreadsheet. ***October 9, 2026 - AMENDMENT 0002 POSTED (additional RFI responses, revised section B and Attachment F).
Similar open opportunities
- Long-Term Storage and Vendor-Managed Inventory (VMI) Services for Government-Owned MicroelectronicsDLA Weapons Support is doing market research (a Sources Sought, not a solicitation) to find companies that can store and manage Government-owned microcircuits as a vendor-managed…
- GOCO Industry Day
- N6247826R2431 FACILITIES AND LIGHTING MAINTENANCE SERVICES at Joint Base Pearl Harbor Hickam, Oahu, HawaiiNAVFAC Hawaii wants an 8(a) small business to maintain and repair facilities and lighting at Joint Base Pearl Harbor-Hickam and other Oahu sites, including HEMP-hardened…
- Central Energy Building Maintenance and Repair, MCAS Cherry Point, Cherry Point, NCNAVFAC Mid-Atlantic is doing market research to find small businesses that can run and maintain the Central Energy Building at the Naval Health Clinic, MCAS Cherry Point, NC, 24…
- Sources Sought/RFI, Including Industry Days WV VA Medical Centers Facility Maintenance & Repairs BPA RFI Clarksburg, Beckley, and Huntington WV VAMC Mechanical, Plumbing, and Electrical SystemsThe VA (Network Contracting Office 5) is asking industry for information on multiple 5-year blanket purchase agreements for repair and maintenance of mechanical, electrical and…