Janitorial Services l Chattanooga National Cemetery

GENERAL INFORMATION: Update: 10/6/26 - Post questions and answers. The closing date remains the same, October 9, 2026, at 10:00 a.m. EDT. The closing date for the Combined Synopsis/Solicitation 36C78626Q0119, published September 21, 2026, has changed from October 5, 2026, at 10:00 a.m. EDT, to October 9, 2026, at 10:00 a.m. EDT. Document Type: Combined Synopsis Solicitation Solicitation Number: Solicitation # 36C78626Q0119 Title: Janitorial Services for Chattanooga National Cemetery Post Date: September 21, 2026 Original Response Date: October 5, 2026 at 10:00AM EST Applicable NAICS: 561720 Classification Code: S201 Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: Base plus 4 if exercised. Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172 Place of Performance: Chattanooga National Cemetery 1200 Bailey Ave Chattanooga, TN 37404 Attachments: Statement of Work A.1 Restroom Cleaning Checklist Price Cost Schedule C. Wage Determination Services D. FAR 852.219-75 E. Subcontractor list This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number [36C78626Q0119] is issued as a Request for Quotation (RFQ) for Janitorial Services at Chattanooga National Cemetery. This acquisition is set-aside for Services Disabled Veteran Owned Business (SDVOSB) under NAICS code 561720. The Business Size Standard is $22 million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Contract Type: The U.S. Department of Veteran Affairs, National Cemetery Administration (NCA), anticipates the award of a Firm Fixed Price contract for Janitorial Services at Chattanooga National Cemetery. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. Contract Dates: The period of performance will be one (1) base year and four (4) one year options, if exercised, from the date of award. Anticipated Period of Performance: Base Year: November 1, 2026 October 31, 2027 Option Year One: November 1, 2027 October 31, 2028 Option Year Two: November 1, 2028 October 31, 2029 Option Year Three: November 1, 2029 October 31, 2030 Option Year Four: November 1, 2030 October 31, 2031 Site Visit. Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit/inspection of (Chattanooga National Cemetery located at 1200 Bailey Ave, Chattanooga, TN 37404) you must contact one of the following Cemetery Staff to make arrangements: Aj Parsons, POC aj.parsons@va.gov Charnell Cunningham, Contract Specialist . charnell.cunningham@va.gov Information pertaining to access to administrative building or cemetery facilities will be provided by Cemetery Staff. Site Visits will be on September 28, 2026 from 11:00am to 12:00pm EST and will not be rescheduled. All Interested Offeror will meet at the Administrative Building. Solicitation Questions. All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than September 30, 2026 at 4:00pm EST. Questions pertaining to this announcement shall be sent by email to: Contracting Specialist, Ms. Charnell Cunningham at Charnell.Cunningham@va.gov and to the Contracting Officer, Mr. Larry Curtis at Larry.Curtis@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Quoters, the quote will be considered Non-Responsive. Instructions to Quoters. Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the Quoters being considered Non-Responsive. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with https://veterans.certify.sba.gov/. Failure to comply will result in the Quoters being considered Non-Responsive. Failure to comply will result in the Quoters being considered Non-Responsive. Quoters who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered Non-responsive. Response time. Quotes will only be considered from Quoters who are regularly established in the business called for and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract. Quoters will only be accepted electronically via email to Charnell Cunningham, Contracting Specialist at charnell.cunningham@va.gov and cc Larry Curtis, Contracting Officer at larry.curtis@va.gov no later than October 5, 2026 at 10:00am Eastern Standard Time (EST). Responses to this announcement will result in a firm fixed price Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. It is the responsibility of the Quoter to submit their best pricing at the time quotes are due. Quoters Submittal. Quotes must be submitted on company letterhead in Adobe pdf platforms and submitted by email to the individual listed in the Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Quoter-imposed terms and conditions which deviate from the Government s terms and conditions, shall render the Quoter s quote non-responsive, and thus ineligible for award. All quotes shall be submitted in three (3) different documents for each volume listed below. Each title shall include the appropriate Volume. The Volumes are as follows: Volume A Administrative The Quoter shall include the following in Volume A: Legal Business/Company Name (as listed in SAM.gov) Business Mailing Address SAM Unique Entity ID (UEI) Point of Contact Telephone Number Email Address Signed and dated copy of each Amendment, if applicable. Failure to comply shall result in the Quoter being considered non-responsive and thus ineligible for award. Complete copy of the following clause is required to be submitted as part of the quote: (Failure to comply shall result in the Quoter being considered non-responsive). FAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (ATTACHMENT D) *NOTE It is the responsibility of the Quoter to ensure the required entity-level representations and certifications are completed on SAM.gov, and that all other (procurement specific & by submission of the Offeror) required representations and certification provisions are submitted with their quotation. (Those listed above must be submitted with the quote, unless disclosure is not required.) Volume B Technical Quote Quoter shall include the following in Volume B in accordance with the Technical Qualifications criteria listed in the Evaluation Process section of this combined synopsis solicitation: Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning public restrooms and buildings listed in the SOW. Provide proof of experience doing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, period of performance, and a brief description of relevant services provided. One (1) Copy of subcontractor list (Attachment E). The list should include the business name, contact information, employee names, business size of the subcontractor and list what services they will perform. If the contractor is self- performing, then the prime contract must provide one (1) written certification/document attesting to self-performance. NOTE: Your responses will be evaluated against the technical factor/element defined below under section Evaluation Process . Volume C - Price The following information shall be included in Volume C: Proposed pricing shall be submitted on the Price Schedule (Attachment B) and will be evaluated for price reasonableness. Options: The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the offeror's price for the last potential period of performance under this contract to the offeror's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the offeror's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). FAR 52.212-2 Evaluation Commercial Products and Commercial Services (Nov 2021) Evaluation Process: Quotes will be evaluated using FAR Part 13 procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible quoter with the Lowest Price Technically Acceptable quote. This means that the Offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-price factors will receive the award. The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Offeror, as long as the Offeror can be determined responsible. (A responsible prospective contractor means a contractor that meets the standards in FAR 9.104.) If the lowest priced quote is not found technically acceptable, then the next lowest quote will be sent for technical review. This process will continue until a quote is found technically acceptable. The non-price factors used to evaluate offers are: Technical Acceptability. Technical Approach and Understanding of the Work: Offer will be evaluated in accordance with the criteria contained in the Statement of Work (SOW) and on how well the technical approach meets the Government requirements. Technical approaches will be evaluated for the following: Demonstrates experience in performing this requirement. Provide a work plan that includes an annual schedule and the number of employees to be responsible for cleaning the public restrooms and buildings listed in the SOW. Provide proof of experience performing commercial janitorial services. This should include a list of prior janitorial contracts/agreements with the name of the company/organization you provided the services for, the dollar value, the period of performance, and a brief description of relevant services provided. Include one (1) copy of Subcontractor Participation Document (Attachment C). The list should include the business name, contact information, employee names, business category of the subcontractor, description of services they will perform, and % of work to be performed based on total contract value. If the contract will be self-performed, then the prime contractor must provide one (1) written certification/document attesting to self-performance. Solicitation Provisions and Contract Clauses DIGNITY CLAUSE Respect for Headstones and Markers in National Cemeteries Handling of Markers and Headstones Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. b. No tools, equipment or other items will be placed or leaned on headstones or markers. c. Use care not to scratch or damage markers in any manner. d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damage during performance of this work. e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The contractor is required to discuss the guidance with employees and/or subcontractors. (End of Clause) FAR Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) Addendum to FAR 52.212-4 - Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR. 52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-6 ALT I. Restrictions on Subcontractor Sales to the Government. (NOV 2021) 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5.5 years. (End of clause) 52.219-28 Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025) 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91 Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (a) General Liability: Bodily Injury Liability: $500,000 per occurrence Property Damage Liability: $100,000 per occurrence (b) Automobile liability: Bodily Injury: $200,000 per person/$500,000 per occurrence Property Damage: $20,000 per occurrence (c) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.229-3 Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025 52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.237-3 Continuity of Services (JAN 1991) VAAR Clauses 852.201-70 Contracting Officer s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION) 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) 852.222-71 Compliance with Executive Order 13899(DEVIATION)(APR 2025) 852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020) FAR Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2022) [all] [provisions may be tailored, or additional instructions may be provided] (Addendum to FAR 52.212-1) - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR. 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-7 System for Award Management - Registration (NOV 2024) (DEVIATION NOV 2025) 52.216-1 Type of Contract (APR 1984) 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021) 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. (MAY 2014) (DEVIATION NOV 2025) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification. (MAY 2014) (DEVIATION NOV 2025) VAAR Provisions 852.209-70 Organizational Conflicts of Interest (OCT 2020) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008