Solicitation
Doniphan and Salem Drop Ceilings Installation
Department of Agriculture · Forest Service · Sol. 12445527Q0003
Due in 12 daysSmall business
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The USDA Forest Service (Mark Twain National Forest) wants a contractor to replace the ceiling tiles at the Salem Ranger District office and install a new ceiling tile system at the Eleven Point Ranger District office in Doniphan, Missouri. It is a Total Small Business Set-Aside, firm-fixed-price commercial construction RFQ with a 30-calendar-day work period after notice to proceed. Quotes are due by email on 21 October 2026 at 2:00 PM, and the Government estimates the job at $25,000 to $100,000.
Watch out for
- Q&A spreadsheet not reviewed. The Q&A file (Q_and_A-12445527Q0003.xlsx) was not read, so answers that change scope, schedule or pricing may be missing from this brief.
- Payment protections add cost. A payment bond or letter of credit is required above $35,000 and the cost must be inside your quoted prices because the order will not be changed later.
Alternative Payment Protections (52.228-13) will apply if the awarded price exceeds $35,000.
- Tight 30-day schedule at two sites. Work at two offices in different towns must start within 14 days and finish within 30 days of notice to proceed, in occupied buildings with set working hours.
The Contractor is required to commence work under this contract within 14 calendar days after
- Davis-Bacon wages and payroll reporting. Prevailing wage rates, certified payrolls and related paperwork apply to the job even though it is small.
52.222-6 Construction Wage Rate Requirements (Nov 2025)
- Conflicting Salem grid requirements in the specs. Section 095123 appears twice with different Salem grid wording (metal direct-mount preferred with PVC as an option, versus PVC named first), so price carefully and ask the contracting officer.
option is not found sufficient. Need for maximizing headspace.
- Dimensions are approximate. You are responsible for confirming actual building dimensions, and anything not listed is treated as included in your price.
NOTE 1: All building dimensions listed are approximate. Contractor is responsible
- Site visit urged. Differing-site-conditions and site-investigation clauses apply, so you are expected to inspect both sites before quoting.
offerors or quoters are urged and expected to inspect the site where the
- Possible hazardous materials. Hazardous materials are not expected, but if found you must stop and notify the COR, which could delay the schedule.
It is not expected that hazardous materials will be encountered in the Work.
- Lowest price wins with realism review. Award goes to the lowest priced responsive quote, and unrealistically low prices may be questioned.
lowest priced, responsible quoter who is responsive to the solicitation
Read from the notice and 6 attachments. 1 not read in full.
- Sol_12445527Q0003.pdf
- Att 02_Specifications_260929.pdf
- HOW TO FOLLOW PROJECTS ON SAM FOR EMAIL ALERTS.pdf
- Att 01_Schedule of Items_260820.docx
- Att 03_Wage Rates-Dent_260518.pdf
- Att 04_Wage Rates-Ripley_260518.pdf
- Q_and_A-12445527Q0003.xlsx: spreadsheet: not read yet
Full brief
What they want
- Salem office main floor: remove and dispose of existing acoustic ceiling tiles (about 3,300 SF, including bathrooms), install a new surface-mounted track grid and acoustic tiles, and reinstall wood trim
- Salem office basement: same demo and install (about 732 SF)
- Doniphan office: install a new suspended track system and ceiling tile in three spaces (about 165 SF, 106 SF and 85 SF), with fire-rated tile in one office and extra framing or bracing as needed
- Secure light fixtures to joists or furring strips and coordinate around mechanical, electrical and plumbing items
- Provide submittals: product data, ceiling plan for approval before install, a construction schedule within 5 days of notice to proceed, and daily reports with photos
- Clean up daily, haul all debris off site, and provide manufacturer warranties (30-year grid at Doniphan, 10-year at Salem)
- Contract type
- Single firm-fixed-price purchase order for commercial construction (RFQ, lump-sum price per line item)
- Period of performance
- Start within 14 calendar days of notice to proceed; all work ready for use within 30 calendar days of notice to proceed (including final cleanup)
- Place of performance
- Salem Ranger District office, 1301 S Main St, Salem, MO 65560, and Eleven Point Ranger District office, 66 Confederate Ridge Rd, Doniphan, MO 63935
- Estimated value
- Government estimate: between $25,000.00 and $100,000.00
- How they'll choose
- Lowest priced, responsible, responsive quote that is fair, reasonable and realistic (price realism checks may be used)
- Offers due
- 21 Oct 2026 at 2:00 PM (SAM.gov lists 2026-10-21 14:00, UTC-05:00); questions due 13 Oct 2026 at 3:00 PM Central
- How to submit
- Email completed quote to paul.boucher@usda.gov (hardcopies are not accepted)
What they'll judge offers on
- Lowest price
- Responsiveness (all items priced and all requested documents and formats provided)
- Responsibility (per RFO 9.104-1)
- Price fair, reasonable and realistic
What to include when you submit
- Completed and signed Schedule of Items (Attachment 1) with every item priced
- Signed SF-1442 with blocks 14 through 20C completed
- Acknowledge any amendments (SF-1442 block 19 or signed SF-30)
- For any quote over $150,000: a bid guarantee on Standard Form 24 for at least 20% of the quoted price
- Any representations and certifications not already complete in SAM
- Hold prices firm for 45 calendar days after the offer due date
- Send questions by email to paul.boucher@usda.gov with the solicitation name and number in the subject line
- Site visits are by appointment through celena.mcelroy@usda.gov or 573-341-7438
You must have
- Small business concern: this is a Total Small Business Set-Aside (NAICS 238390, size standard $19,000,000)
This acquisition is a Total Small Business Set-Aside.
- Fully active SAM.gov registration (a status of 'ID Assigned' is not enough)
Contractor must have an active registration at sam.gov to be eligible for award.
- Payment protections (payment bond or irrevocable letter of credit) if the award exceeds $35,000; cost must be built into your prices
Alternative Payment Protections (52.228-13) will apply if the awarded price exceeds $35,000.
- Bid guarantee (SF-24, 20%) for any quote over $150,000
(For all quotes exceeding $150,000.00) A proper bid guarantee (issued on Standard Form
- Davis-Bacon construction wage rates apply (wage decisions for Dent and Ripley Counties, MO), with payroll records and paid sick leave
52.222-6 Construction Wage Rate Requirements (Nov 2025)
- Buy American applies to construction materials
52.225-9 Buy American-Construction Materials (Nov 2025)
Not in the notice text
- The Q&A spreadsheet (Q_and_A-12445527Q0003.xlsx) was not read; answers to bidder questions may change scope or schedule
- Notice-to-proceed date and award date
- Whether the Salem grid will be metal direct-mount or PVC, given the duplicated and differing specification sections
- Exact room layouts for the Salem floors and Doniphan rooms (the drawing figures have no text)
- Whether a payment bond or irrevocable letter of credit applies to the final award value
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Key facts
- Response due
- Oct 21, 2026, 7:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- 12445527Q0003
- Agency
- Department of Agriculture · Forest Service
- Office
- USDA-FS, Csa East 13
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238390
- Product/service code
- Z1AZ
- Business type
- Construction & renovation
- Place of performance
- Salem, MO, 65560
- Contracting contact
- BOUCHER, PAUL Apaul.boucher@usda.gov
- Versions
- 3 (amended since first posted)
Before you respond
Full notice text from SAM.gov
This is a solicitation for commercial construction prepared in accordance with RFO Parts 12, and 36. Solicitation number 12445527Q0003 is issued as a Request for Quotation (RFQ) for the removal and replacement of ceiling tiles on the main floor and basement of the Salem Ranger District office; and installation of ceiling tiles and track system at the Eleven Point Ranger District office in Donaphan. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238390 Other Building Finishing Contractors. The small business size standard is $19,000,000.00. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
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