Solicitation
NTX Fisher House Housekeeping Service
Department of Veterans Affairs · Sol. 36C25727Q0019
Due in 19 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA North Texas Healthcare System wants a housekeeping contractor for the Fisher House on the Dallas VA campus, a 21-suite home-away-from-home for families of hospitalized Veterans. The work is a firm-fixed-price commercial services contract for one base year starting 12-01-2026 plus four 1-year options. It is set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).
Watch out for
- Wage determination could not be read. The Service Contract Labor Standards wage determination (SCA WD 2015-5227 Rev30 Dallas) is a scanned file with no readable text, so you cannot confirm required wages and fringe benefits before pricing.
See attached document: SCA WD 2015-5227 Rev30 Dallas 08-22-2026.
- Seven-day staffing with holidays. At least two housekeepers must work every day including federal holidays, with backup staff immediately available, which is costly for a small crew.
Service shall be required seven (7) days a
- Contractor pays for all supplies. You must buy all cleaning materials plus guest stock supplies (named high-quality brands) and price this into a flat rate.
The contractor shall furnish the supplies necessary to perform all services required.
- Conflicting security clearance language. The VA clause lists housekeeping as low-risk with no clearance, but the SOW says staff must obtain a security clearance to work on Department of Defense installations; ask the contracting officer which applies.
check and obtain/maintain a security clearance to work on
- Limit on subcontracting. At least half of the money paid must stay with you or certified SDVOSB/VOSB subcontractors, so you cannot just resell the work.
will not pay more than 50% of the amount paid by the government to it to firms that are not
- Contractor liable for damage and keys. You are financially responsible for damage to VA property from your staff and for replacing all locks if a key is lost or copied.
The contractor shall be fully responsible for any repairs and all damage to VA property,
- Incomplete offers are dropped. Missing any required item (signed SF 1449, amendments, subcontracting certificate, technical statement, references, permits, pricing) can remove you from consideration.
Failure to submit a complete offer may result in a removal from further consideration for
- Mismatched solicitation numbers. Page footers show 36C25726Q0342 and the email subject uses 36C25727Q00019 (extra zero) instead of 36C25727Q0019, which suggests reused paperwork; confirm details with the contract specialist.
Read from the notice and 2 attachments. 1 not read in full.
- 36C25727Q0019 0001.pdf
- 36C25727Q0019.pdf
- SCA WD 2015-5227 Rev30 Dallas 08-22-2026.pdf: scanned PDF: no text to read
Full brief
What they want
- Provide total housekeeping at the Fisher House (two buildings, 16,800 sq ft) every day of the week, including holidays, with at least two housekeepers on staggered shifts (8:00am-3:00pm and 12:00pm-7:00pm)
- Clean and disinfect on a set frequency chart and after every guest checkout; high-touch surfaces several times a day
- Provide all cleaning chemicals, equipment, and guest stock supplies (named brands for tissue, hand soap, paper towels, toilet paper)
- Bag soiled linens and put away clean linens (VA laundry does the washing), and restock linen closets
- Run a written Quality Control Plan, keep service logs and respond to monthly inspections (fix deficiencies within 24 hours)
- Use trained, dedicated staff (no rotating housekeepers), keep employee rosters current and provide backup staffing
- Pass a background check for all staff and follow VA badge/PIV and key-control rules
- Attend quarterly performance meetings with the Fisher House Program Manager
- Contract type
- Firm-fixed-price commercial services (FAR Part 12); flat-rate pricing per line item, billed monthly in arrears
- Period of performance
- 1 base year (12-01-2026 to 11-30-2027) + 4 one-year options (through 11-30-2031). Extension of services (FAR 52.217-8) up to 6 months; total duration not to exceed 5 years.
- Place of performance
- Fisher House, Building 79, Dallas VA Medical Center, 4500 S. Lancaster Rd., Dallas, TX
- How they'll choose
- Competitive best value using comparative analysis: quotes are checked for completeness, then technical capability is established, then quotes are compared to one another. The government may pick a quote that is not the lowest price.
- Offers due
- October 28, 2026 at 2:00 PM CDT
- How to submit
- Email to Contract Specialist Taminie Woodrow, taminie.woodrow@va.gov, with the subject line "Quote - 36C25727Q00019 NTX Fisher House Housekeeping" (as written in the solicitation, with an extra zero in the number)
What they'll judge offers on
- Technical Capability (capability statement: ability to meet the requirements, quality control approach, staffing plan, approach to CDC/EPA/OSHA/ANSI guidelines)
- Price (evaluated for completeness and reasonableness; total price includes all option years)
- Past Performance (CPARS, references and other sources; lack of past performance is not a negative)
What to include when you submit
- Return the exact government-issued SF 1449, fully completed and signed, with signed copies of all amendments
- Complete, sign and return the full text of VAAR 852.219-75 (limitations on subcontracting certificate); no altered or substitute versions
- Technical Capability Statement: ability to meet requirements, Quality Control approach, staffing plan with structure, and approach to CDC/EPA/OSHA/ANSI guidelines
- References for up to three contracts in the last three years of similar size and scope (contract number, agency, point of contact, phone, email)
- Copies of applicable permits, licenses and certifications required by the SOW
- Flat-rate pricing per line item (base and four option years)
- Hold prices firm for 90 calendar days after the due date
- Clearly identify any exceptions to the terms and conditions, with rationale
- Technical questions were due by email to the Contract Specialist by October 6, 2026, 9:00 AM CDT
- Site visit: October 13 at 11:30 AM CDT at the Fisher House (contact Mr. Jeffrey Alford, 214-857-4400)
You must have
- Must be a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) listed in the SBA certification database (total set-aside; NAICS 561720, $22 million size standard)
852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-
- Limitations on subcontracting: for services, the contractor may not pay more than 50% of the amount paid by the government to firms that are not certified SDVOSBs/VOSBs; the signed certificate must be submitted with the quote
The Government will not consider offers for award from offerors that do not provide the certification, and all
- Insurance: general liability of $500,000 per occurrence, automobile liability ($200,000 per person, $500,000 per occurrence, $20,000 property damage), employer's liability of at least $100,000, plus workers' compensation. Before award, show general liability coverage with no asbestos exclusion.
(b) General Liability: $500,000.00 per occurrences.
- Background investigation for all housekeeping staff (Tier 1 / low risk under VA rules); PIV or ID cards issued by VA
Housekeeping staff, supervisors, and support personnel.
- Active SAM registration and standard representations and certifications (responsibility matters, telecom and FASCSA security prohibitions, Sudan and Iran)
Not in the notice text
- Wage rates and fringe benefits in the Service Contract Labor Standards wage determination (scanned PDF with no readable text)
- Estimated contract value or budget
- Whether an incumbent contractor exists or what the current price is
- Relative importance of technical capability, price and past performance (not ranked in the evaluation text)
- Which security language applies: low-risk background check only, or a security clearance for DoD installations
- Exact contract award and start timing (the schedule lists a base period start of 12-01-2026)
- Page limits or format for the Technical Capability Statement
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Key facts
- Response due
- Oct 28, 2026, 7:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Solicitation
- Solicitation
- 36C25727Q0019
- Agency
- Department of Veterans Affairs
- Office
- 257-Network Contract Office 17 (36C257)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 561720
- Product/service code
- S201
- Business type
- Facilities, janitorial & grounds
- Place of performance
- TX, 78216
- Contracting contact
- Taminie Woodrowtaminie.woodrow@va.gov
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
See attachments.
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