Solicitation
Fort Sill NC Gravesite Expansion and FCA Deficiencies 920CM3006
Department of Veterans Affairs · Sol. 36C78626B0030
Due in 8 daysSDVOSB
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA National Cemetery Administration wants a service-disabled veteran-owned small business (SDVOSB) to build a gravesite expansion and fix facility condition deficiencies at Fort Sill National Cemetery in Elgin, Oklahoma. It is a sealed-bid, firm-fixed-price construction job in the $10 million to $20 million range, with a 545-day performance period after notice to proceed. Bids were extended by amendment to 19 Oct 2026 at 12:00 PM EDT.
Watch out for
- Large bonded project for a small business. A $10 million to $20 million job needs a bid bond plus likely performance and payment bonds, which needs strong surety and financial capacity.
Per VAAR 836.204(h), Project Magnitude: Between $10,000,000 and $20,000,000.
- Broad multi-trade scope. The specs cover concrete, masonry, precast crypts, HVAC, electrical, security, fire alarm, irrigation and paving, so you must manage many subcontractors while meeting subcontracting limits.
- Performance period conflict. The solicitation says 545 calendar days while the SOW says 18 months, so confirm which governs before pricing.
The total performance period for this project is 545 calendar days from issuance of the Notice to Proceed (NTP).
- Working restrictions at an active cemetery. Work stops for ceremonies and burials, hours are limited, and parking is off site at your expense, which can slow progress.
Offsite parking will be required, VA NCA will not reimburse
- Amendments and answers still coming. RFI answers will come in a later amendment; missing an amendment acknowledgment can make your bid non-responsive.
Failure to acknowledge an amendment may result in your bid being considered non-
- Historic site compliance. Work at a National Register listed cemetery must follow Section 106 and Interior Department standards, adding documentation and care.
Read from the notice and 12 attachments. 5 not read in full.
- S06_36C78626B0030 0001.pdf
- S02_36C78626B0030_Final.pdf
- S02_Att 2_Fort Sill NC 920CM3006 Combined Specifications.pdf
- S02_Att 1_920CM3006 Fort Sill NC IFB SOW_Final.pdf
- S02_Att 8_Fort Sill NC 920CM3006 Plan Set Reduced 6 of 11.pdf
- S02_Att 6_Fort Sill NC 920CM3006 Plan Set Reduced 4 of 11.pdf
- S02_Att 7_Fort Sill NC 920CM3006 Plan Set Reduced 5 of 11.pdf
- S02_Att 12_Fort Sill NC 920CM3006 Plan Set Reduced 10 of 11.pdf
- S02_Att 11_Fort Sill NC 920CM3006 Plan Set Reduced 9 of 11.pdf
- S02_Att 13_Fort Sill NC 920CM3006 Plan Set Reduced 11 of 11.pdf
- S02_Att 10_Fort Sill NC 920CM3006 Plan Set Reduced 8 of 11.pdf
- S02_Att 4_Fort Sill NC 920CM3006 Plan Set Reduced 2 of 11.pdf
- S04_Ft Sill_Site Visit Attendance.pdf: scanned PDF: no text to read
- S02_Att 3_Fort Sill NC 920CM3006 Plan Set Reduced 1 of 11.pdf: over the file limit for one brief
- S02_Att 5_Fort Sill NC 920CM3006 Plan Set Reduced 3 of 11.pdf: over the file limit for one brief
- S02_Att 9_Fort Sill NC 920CM3006 Plan Set Reduced 7 of 11.pdf: over the file limit for one brief
- P07_WD_OK20260023.pdf: over the file limit for one brief
Full brief
What they want
- CLIN 0001 General Construction: burial expansion and repair of facility condition (FCA) deficiencies per the drawings and specifications
- CLIN 0002 Assessment: asphalt crack assessment of all cemetery roads, drives and parking, with a written report and recommended repairs
- Bid Option 1: construction of Columbarium C (priced as an option and added to the base price for evaluation)
- Work in the specifications includes precast burial crypts, columbarium units, stone masonry, concrete, earthwork, paving, irrigation and planting
- Also covered: building repairs (metal siding repair and repainting at maintenance buildings), HVAC, plumbing, electrical, fire alarm, access control and video surveillance
- Work on a historic property under National Historic Preservation Act Section 106 rules
- Work only during cemetery operating hours and stop during ceremonies and interments
- Contract type
- Firm-fixed-price construction contract by sealed bidding (FAR Part 14); IFB with one base CLIN, an assessment CLIN and a bid option
- Period of performance
- 545 calendar days from notice to proceed (the SOW says 18 months)
- Place of performance
- Fort Sill National Cemetery, 2648 NE Jake Dunn Rd, Elgin, OK 73538
- Estimated value
- Project magnitude between $10,000,000 and $20,000,000 (VAAR 836.204(h))
- How they'll choose
- Sealed bid: award to the responsible bidder with a conforming bid considering price only; option prices are added to the base price for evaluation
- Offers due
- 2026-10-19 12:00 PM EDT (extended by Amendment 0001 from 10-12-2026 10:00 AM EDT)
- How to submit
- Electronic submission through the VA eCMS Vendor Portal (https://www.vendorportal.ecms.va.gov); no mail, fax or email unless portal problems are proven; virtual public bid opening by phone, RSVP to trevor.disimone@va.gov after uploading
What they'll judge offers on
- Price (total including all options)
What to include when you submit
- One PDF combining, in order: company cover letter (solicitation number, contact, DUNS), completed SF 1442 front and back blocks 14-20 with block 20b signed, completed Schedule B pricing for each CLIN and grand total, the IFB Contractor Cost Estimate Worksheet, signed SF 30 amendments, and a scanned copy of the bid bond
- File name format: S00_Bid_TotalDollarAmount_(Company Name)_(Solicitation Number)
- Acknowledge every amendment; RFI answers will be published in a forthcoming amendment
- Upload 2-3 days early to avoid portal lockouts; VAAS helpdesk 1-877-634-3739
- Detailed price breakdown must match the project performance schedule line items
You must have
- Must be a certified service-disabled veteran-owned small business (100% set-aside)
This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses.
- Registered in VetCert, VETS-4212 and SAM at proposal submission and at award
at the time of proposal submission AND at time of award.
- Small business size standard is $45.0 million for NAICS 237990
- Bid guarantee (bid bond) with the bid; performance and payment bonds also appear to be required after award
Scanned digital copy of the bid bond.
- Asphalt assessor with five or more years of experience, approved in writing by NCA
five or more years of experience with asphalt repairs
- Limitations on subcontracting certificate applies (VAAR 852.219-75), so you must self-perform a required share of the work
- Historic preservation standards for work on a National Register listed cemetery
Work on historic resources must meet the Secretary of the Interiors Standards
Not in the notice text
- Schedule B unit quantities and line pricing details (the middle of the solicitation was left out)
- Exact bid guarantee percentage and performance and payment bond requirements, and liquidated damages amount
- Wage determination (P07_WD_OK20260023.pdf was not read)
- Plan set sheets 1, 3 and 7 of 11 were not read, and other plan sets and the specifications were only partly read
- Site visit sign-in sheet is a scanned file with no text
- Answers to bidder questions (to be published in a later amendment)
- Whether the site visit was mandatory
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 19, 2026, 4:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- 36C78626B0030
- Agency
- Department of Veterans Affairs
- Office
- National Cemetery Admin (36C786)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 237990
- Product/service code
- Y1PZ
- Business type
- Construction & renovation
- Place of performance
- Elgin, OK, 73538
- Contracting contact
- Trevor DiSimonetrevor.disimone@va.gov407-615-5152
- Versions
- 4 (amended since first posted)
What similar contracts paid
3 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 100% of the dollars in this market over the last 3 fiscal years.
Typical contract$3.6MMiddle half: $2.3M to $4.2M
Typical per year$1.4MValue divided by years of performance
Before you respond
Full notice text from SAM.gov
Amendment 10/8/26 to extend bid opening date due to forthcoming RFIs and to publish site visit sign-in sheet. Construction of Gravesite Expansion and Repair of FCA Deficiencies at Fort Sill National Cemetery in accordance with the Statement of Work (SOW), drawings, and specifications.
Similar open opportunities
- Mary Rhodes Pump Station: Emergency Streambank Erosion ProtectionThe U.S. Army Corps of Engineers Galveston District is asking industry whether it can protect the Mary Rhodes Pump Station in Bay City, TX from Lower Colorado River bank erosion.
- Repair Aids to Navigation (ATON) - Southern Area of USCG District NortheastThe U.S. Coast Guard (Northeast District) wants a contractor to repair, replace or demolish seven aids-to-navigation structures (lights and towers) in New York, Connecticut and…
- Chief Joseph Dam (CJD) Intake Concrete Stairs RepairThe Army Corps of Engineers (Seattle District) is doing market research for repairing the concrete stair landings at the intake of Chief Joseph Dam in Bridgeport, WA. This is a…
- CHOH 326202 Repair Historic Potomac River Dams 4 aThe National Park Service (Denver Service Center) is doing market research, not asking for bids yet, for a design-build contract to repair two historic Potomac River dams (Dams 4…
- Sources Sought: The Dalles Dam Gate Repair Pit Fire Protection and Life Safety UpgradesThe U.S. Army Corps of Engineers Portland District is doing market research for electrical, life-safety and fire-protection upgrades to the Powerhouse Gate Repair Pit at The…