Combined Synopsis/Solicitation
FY27 Mobile PET/CT Imaging
Department of Veterans Affairs · Sol. 36C24827Q0044
Due in 8 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 8 wants to rent a Siemens Biograph 64 TruePoint mobile PET/CT scanner trailer, with full-service maintenance, parked at the Malcom Randall VA Medical Center in Gainesville, FL. It is a firm-fixed-price, SDVOSB set-aside for a 12-month base period starting 10-30-2026 plus four 1-year options. Offers are due 10-16-2026 at 12:00 PM Eastern.
Watch out for
- Brand-specific equipment. The statement of work names one exact system (Siemens Biograph 64 TruePoint Mobile PET/CT) with Siemens software modules, so only vendors who can get that unit can bid; no 'or equal' language appears in the text provided.
that is a Siemens Biograph 64 TruePoint Mobile PET/CT
- Evaluation and offer instructions missing from the text provided. Part of the main solicitation document (including how offers are evaluated and the offer instructions) was cut off, so how to win and what to submit cannot be confirmed from this brief.
- Fast delivery after award. The trailer must be delivered, set up and working with all networking in only 30 days, which is tight for a specialized medical trailer.
shall be completed by 8:00 a.m. thirty (30) calendar days from contract award
- 24/7 availability with payment cuts for downtime. The unit must be available around the clock, and outages can reduce the monthly payment (3.33 percent of the monthly price per day); repeated failures can lead to termination.
may result in a per diem abatement of the monthly payment
- Fast on-site repair response. Emergency repairs must start on site within 8 hours, and travel costs are not reimbursed, so you need field service coverage near Gainesville.
The Contractor shall be required to begin on-site emergency service repairs within 8 hours
- Site visit recommended. The VA says it will schedule a site visit to show where the trailer will go; no date was found in the text provided, so you must watch for it.
The facility will schedule a site visit showing potential contractors where the PET/CT will be placed
- Statement of work has inconsistencies. The statement of work refers to a different health system (North/South Georgia) and a 'clinic', its section numbers skip from 3 to 8, and it says the unit will be returned after a hospital renovation although the schedule has 4 option years; ask the contracting officer to clarify.
North/South Georgia VA Health System (NF/SGVHS)
- Insurance proof needed before award. You must give the VA an insurance certification before award, with 30-day notice of any change or cancellation.
certification from the insurance company indicating that the coverage has been obtained
- Specific power and trailer size limits. The trailer must run on VA-supplied 480V 3-phase power and fit a 12 ft x 60 ft footprint, so your trailer must match the VA site.
Electrical Power source shall be 480V, 3-phase at 150 amps, 60Hz, WYE
Read from the notice and 2 attachments.
- S02. 36C24827Q0044.docx
- 36C24827Q0044_1.docx
Full brief
What they want
- Rent a Siemens Biograph 64 TruePoint mobile PET/CT unit (trailer, 3-ring PET / 64-slice CT) for 12 months, with 4 option years
- Deliver, set up, connect and test the trailer at the VA hospital within 30 calendar days of award
- Keep the unit available 24 hours a day, including Saturday and Sunday
- Provide full-service maintenance, repairs, parts and 24/7 phone technical support at no extra cost
- Connect the unit to VA imaging systems (PACS, VISTA Imaging, printers) using an OEM engineer, and load the VA's scanning protocols
- Train VA technologists on the system and confirm connectivity before patient scans start
- Supply a trailer with a patient lift, on-board generator, HVAC, radiation shielding, and 480V 3-phase power cable
- Give the VA two copies of the operator manuals and two copies of the service manuals
- Contract type
- Firm-fixed-price; priced as a monthly rental plus a one-time delivery/setup line
- Period of performance
- 1 base year (10-30-2026 to 10-29-2027) plus 4 one-year options (Option 4 ends 10-29-2031)
- Place of performance
- Malcom Randall VA Medical Center, 1601 SW Archer Rd, Gainesville, FL 32608 (on a VA-provided concrete pad)
- Offers due
- 10-16-2026 12:00 PM Eastern (EDT)
What to include when you submit
- Fill in the unit price for each line: monthly rental for the base year and each of the 4 option years, plus the one-time delivery/setup line
- Complete the offeror blocks of the SF 1449 (blocks 12, 17, 23, 24 and 30) and acknowledge any amendments
- Have current representations and certifications in SAM, or complete the full 52.212-3 provision
- Name the office and phone number where service calls will be placed, as the statement of work asks
- Before award, give the Contracting Officer an insurance company certification showing coverage is in place
- Questions go to Contracting Officer Victor J Mercado, Victor.Mercado@va.gov, 352-214-6492
You must have
- Must be a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside; the SDVOSB must be certified by SBA in SAM
VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES
- SDVOSB status must be shown by SBA certification in SAM (or a pending SBA application filed by 12/31/2023)
is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA)
- Active SAM registration with annual representations and certifications
The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov
- Automobile liability insurance on all vehicles used (transporting the trailer), plus workers' compensation and liability insurance, with proof before award
maintain automobile liability insurance for bodily injury and property damage on all vehicles used in the performance of this contract
- Comply with Joint Commission, OSHA and other federal, state and local rules, including VA background investigations for contractor staff and the generator air-pollution rules
The Contractor shall be responsible for complying with all appropriate regulations and guidelines of the Joint Commission (JC), OSHA
Not in the notice text
- How offers will be evaluated (method and factors); the evaluation section was left out of the text provided
- How and where to submit the offer (email, portal) and any page limits or required volumes; the instructions to offerors were left out
- The details of the limitations on subcontracting clause for this set-aside (for example, how much work you must perform yourself); its text was left out
- Whether an equal to the Siemens Biograph 64 TruePoint is acceptable
- Dollar value or budget; none is stated (the SF 1449 only shows the $41.5 Million size standard)
- Date and time of the site visit and the deadline for questions
- Whether there is a current vendor providing this unit; none is named
- Statement of work sections 4.0 to 7.0 are not in the text provided
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Key facts
- Response due
- Oct 16, 2026, 4:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C24827Q0044
- Agency
- Department of Veterans Affairs
- Office
- 248-Network Contract Office 8 (36C248)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 621511
- Product/service code
- W065
- Business type
- Medical & healthcare
- Place of performance
- Gainesville, FL, 32608
- Contracting contact
- Victor J MercadoVictor.Mercado@va.gov352-214-6492
Full notice text from SAM.gov
The Department of Veterans Affairs intends to award a firm-fixed-price contract for the procurement of a Mobile PET CT Imaging Unit.
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