Solicitation
Protective Coatings Requirements Contract
Dept of Defense · Dept of the Air Force · Sol. FA465926R0002
Due in 7 daysSmall business
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
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The 319th Contracting Squadron at Grand Forks Air Force Base, ND wants one small business to handle painting and protective coating work on base industrial buildings and pavements. It is a 5-year, firm-fixed-price requirements contract (Dec 2026 to Nov 2031, plus a possible 6-month extension) where work is ordered by task orders. Award goes to the lowest-priced offer that passes the experience and past performance checks.
Watch out for
- Bonding and possible bid guarantee. You must show $2 million in bonding capacity with your quote, and performance and payment bonds are listed as due within 20 days after award; a bid guarantee clause (20 percent of price or $2 million, whichever is less) is also in the text, but the yes/no boxes did not come through, so confirm what is required.
proof their firm has, at a minimum, $2,000,000.00 available in bonding capacity
- Strict pass/fail experience test. Fewer than three similar painting jobs in the last four years, within the $500 to $350,000 size range, means your quote is thrown out before price is looked at.
- Contact names differ between notice and solicitation. The notice says to email SSgt Jackelyn Richardson and Mrs. Carly Larson, while the solicitation (Section L) names Mrs. Carly Larson and SSgt Dominic Duenow, so send to all three or ask the Contracting Officer which is right.
Mrs. Carly Larson, carly.larson@us.af.mil
- No guaranteed work and price-only competition. The minimum task order is only $2,000 and quantities are estimates, so revenue is uncertain, and LPTA means the lowest price wins.
The minimum task order amount will be $2,000.00; maximum task order amount will be $2,000,000.00.
- Federal construction wage rates (Davis-Bacon). Clauses require construction wage rates, payrolls and withholding; the building and highway wage determinations were scanned and could not be read, so wages must be checked before pricing.
- Seasonal and security constraints. No exterior work from 1 Nov to 15 Apr in North Dakota, base gate delays (about 30 minutes, not paid unless over 45 minutes), and restricted-area and flightline rules add cost and scheduling work.
no exterior work/winter exclusion period of 1 November through 15 April of each year.
- Heavy environmental paperwork. Waste disposal, hazardous materials list, dust control and spill control plans must be approved before any work starts; only low-VOC paints are allowed, and you carry hazardous waste costs.
- Contractor pays utilities for the Government-provided shop. A 2,000 SF building is provided, but you must set up a utility agreement within 14 days of award and pay monthly utility bills.
The Contractor will be billed monthly for utilities and make required payment monthly.
- Liquidated damages for late work. A late-completion charge of $497.58 per calendar day is written into the clauses.
- Part of the solicitation text was missing. The middle of the solicitation (about 58,000 characters, including Section K representations) and part of the work statement (technical exhibit on paint standards) were cut, and the bid schedule spreadsheet was not read, so prices and some standards are unseen.
Read from the notice and 3 attachments. 3 not read in full.
- Solicitation - FA465926R0002.pdf
- Protective Coatings - SoW with DAF Verbiage (20260114).pdf
- Past Performance List of Reference.pdf
- Protective Coatings - Bid Schedule (updated).xlsx: spreadsheet: not read yet
- Wage Determination ND20260001 (2026-08-06) - Highway.pdf: scanned PDF: no text to read
- Wage Determination ND20260014 (2026-05-18) - Building.pdf: scanned PDF: no text to read
Full brief
What they want
- Paint exterior and interior surfaces: walls, ceilings, concrete floors, building exteriors (industrial facilities only, no family housing)
- Stripe and mark pavements: parking lots, airfield striping, parking ramp arrows, streets
- Paint fire hydrants and other fire-system items
- Install and repair vinyl wall coverings
- Tape, bed and texture drywall, and repair holes and cracks
- Supply all labor, paint, materials, equipment and vehicles, and follow base environmental, hazardous waste, dust and spill rules
- Run the work through Government work orders, with a quality control program and project manager on site during duty hours
- Contract type
- Firm-fixed-price, indefinite-delivery requirements contract awarded to a single contractor; work ordered by task orders
- Period of performance
- 5-year ordering period (01 Dec 2026 to 30 Nov 2031) plus an option to extend services up to 6 months; no exterior work from 1 November through 15 April each year
- Place of performance
- Grand Forks AFB, ND
- Estimated value
- Task order minimum $2,000.00 and maximum $2,000,000.00; no guaranteed minimum for the contract overall. Bid schedule quantities are Government estimates only
- How they'll choose
- Lowest Priced, Technically Acceptable (LPTA). Step 1: check experience pass/fail; Step 2: rank remaining quotes by total evaluated price (5 years plus 6-month extension); Step 3: check past performance of the lowest-priced quote and award if acceptable and price is fair and reasonable
- Offers due
- 15 Oct 2026, 4:30 PM Central (listed as CST in the notice; SAM.gov field shows 2026-10-15 16:30 at UTC-05:00). Questions were due 21 Sep 2026
- How to submit
- Email one electronic copy of each part to the two Government contacts: carly.larson@us.af.mil and dominic.duenow@us.af.mil (see red flags: the notice lists a different second contact). If the file is too large, request a DoD SAFE link from the contacts before the due date
- Page limits
- Experience project narrative: 5 pages maximum. No other limits found in the text provided
What they'll judge offers on
- Factor 1: Experience (pass/fail: 3 similar interior and/or exterior painting contracts completed in last 4 years)
- Factor 2: Total Evaluated Price (5 years of pricing plus 6-month extension)
- Factor 3: Past Performance (acceptable/unacceptable, from references, interviews, SPRS and Contracting Officer knowledge)
What to include when you submit
- Quote has three parts, each in a separate, labeled document: Part 1 Experience, Part 2 Price, Part 3 Past Performance
- Part 1: narrative on 3 relevant contracts or task orders finished in the last 4 years, each with title and contract number, customer, dollar value, dates, and a scope narrative covering square footage, interior and exterior techniques, surface prep and environmental complexity
- Part 2: SF 1442 (blocks 14, 15, 17, 19, 20A-C), Section K Representations, Bid Schedule (Attachment 2) priced for all items including the 6-month extension, any teaming or joint venture information, and proof of at least $2,000,000 in bonding capacity
- Part 3: Past Performance List of References (Attachment 5) for the same 3 projects, with working email and phone for each reference
- Identify any exceptions to the terms with rationale; non-conforming quotes may be removed from consideration
- Acknowledge any amendments; they are posted only on SAM.gov
You must have
- Small business total set-aside under NAICS 238320 (size standard $19 million average annual receipts)
This acquisition is being solicited as a total small business set-aside.
- Active SAM registration at the time of award
Contractors shall be registered in the System for Award Management (SAM) to be eligible to receive an award under this solicitation.
- At least $2,000,000 in available bonding capacity
proof their firm has, at a minimum, $2,000,000.00 available in bonding capacity
- Three similar painting contracts or task orders completed in the last 4 years, each between $500 and $350,000
individual task orders must fall within the range of $500.00 to $350,000.00
- EPA Lead-Safe Certified Contractor if lead-based paint is found (buildings built before 1978 or suspected lead paint)
all work shall be performed by an EPA Lead-Safe Certified Contractor
- Limits on subcontracting clause applies, so a set share of the work must be done by the prime or similarly situated small businesses
- Base access for staff; a favorable National Agency Check for people needing frequent access to restricted areas (Government pays for the investigation)
Not in the notice text
- Bid schedule line items, quantities and unit pricing (Attachment 2 spreadsheet was not read)
- Whether performance and payment bonds and a bid guarantee are actually required (check boxes in the SF 1442 were unreadable)
- Applicable wage rates (building and highway wage determinations were scanned images)
- Middle section of the solicitation (about 58,000 characters, likely Section K representations and clauses) and part of the statement of work (Objective Quality Standards, paint schedule and inspection details)
- Current incumbent or prior contract, if any
- Whether a site visit is offered (not mentioned in the text provided)
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Key facts
- Response due
- Oct 15, 2026, 9:30 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- FA465926R0002
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA4659 319 Cons PK
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238320
- Product/service code
- Z1AZ
- Business type
- Construction & renovation
- Place of performance
- Grand Forks AFB, ND, 58205
- Contracting contact
- SSgt Jackelyn Richardsonjackelyn.richardson.1@us.af.mil7017473904
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
Amendment 1: The purpose of this amendment to solicitation FA465926R0002 is to: 1. Update Section L, Part 1- Experience and Section M, Factor 1 of the solicitation. 2. Update Clause 52.228-1 Bid Guarantee. 3. Incorporate the Q&A. No other changes were made. The 319th Contracting Squadron at Grand Forks Air Force Base, ND is issuing this Request for Proposal (RFP) to award a Firm-Fixed-Price Requirements Contract for protective coating and painting services across base industrial facilities. The Contractor shall perform both exterior and interior painting, including painting walls, ceilings, concrete floors, exterior building surfaces, pavements, parking lot striping, airfield striping, parking ramp markings (arrows), and fire hydrants; installing and repairing wall coverings; and taping, bedding, and texturing walls, as required by applicable federal, state, Air Force, UFC, and OEM standards. Proposals are due by 15 October 2026 at 4:30 PM CST and shall be submitted electronically to SSgt Jackelyn Richardson at jackelyn.richardson.1@us.af.mil or Mrs. Carly J. Larson at carly.larson@us.af.mil. Offerors must review all solicitation attachments for complete performance requirements. If proposal file size exceeds email limits, the offeror must request a DoD SAFE link from the POCs in advance of the due date. The current applicable wage determination is included and any updates prior to award or task order issuance will apply. All solicitation updates will be posted to SAM.gov.
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