Combined Synopsis/Solicitation
Renovate Suite H8, Building 3
Dept of Defense · Dept of the Air Force · Sol. FA875126Q0013
Due in 16 daysSmall business
AI summary Beta
Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
The Air Force Research Laboratory (AFRL) in Rome, NY wants a contractor to renovate Suite H8 in Building 3. The job is set aside for small businesses and quotes are due October 23, 2026. Most details (drawings, specs, line items, schedule) are in the attached SF1442 and attachments.
Watch out for
- Offer can be rejected for missing amendment acknowledgment. There are at least two amendments and each must be acknowledged on the SF1442 or the quote may be thrown out.
FAILURE TO DO SO MAY RESULT IN AN OFFER BEING REJECTED
- Must use the government price schedule. Quotes that do not use Attachment 6 may be rejected.
Failure to use the provided Price Schedule may result in an offer being rejected.
- Base access and site visit enrollment. A second site visit is set for 8 October 2026 and requires DBIDS pre-enrollment by 10:00 AM on 6 October, so the enrollment window may already be closing or closed.
- Past performance outweighs price. A newer or less experienced small business may lose to a firm with more relevant construction history even at a lower price.
Read from the notice text only.
Full brief
What they want
- Renovate Suite H8, Building 3 (construction work, per attached drawings and specs)
- Quote using the government's Price Schedule (Attachment 6)
- Submit past performance information (up to 5 contracts)
- Acknowledge all solicitation amendments on the SF1442
- Place of performance
- Rome, NY, USA
- How they'll choose
- Best value: most advantageous to the Government, price and other factors considered. Past Performance is significantly more important than Price.
- Offers due
- 2026-10-23 at 3:00 PM Eastern (the notice says amendment 0001 extended the response date to 23 October)
- How to submit
- Email signed and dated offers to Jenna.Tarbania@us.af.mil with a copy to John.Haberer@us.af.mil. No hard copies or faxes.
What they'll judge offers on
- Past Performance (significantly more important than price; more weight to recent, relevant work and to work as a prime contractor)
- Price
What to include when you submit
- Use the provided Price Schedule (Attachment 6) for your price
- Include past performance on no more than 5 contracts completed in the past 5 years: description and contract number, prime or subcontractor role, period of performance, customer point of contact (name, phone, email)
- Acknowledge all amendments on the SF1442
- Complete required representations and certifications not already in SAM
- Prices must stay firm for 60 calendar days after the due date
- Questions go by email with FA875126Q0013 in the subject line
You must have
- Small business concerns only (total small business set-aside)
This acquisition is set-aside for small business concerns.
- Must have recent, relevant construction past performance to compete well, as it is weighted much more than price
Not in the notice text
- Contract type, scope details, line items and period of performance are in the SF1442 and attachments
- Estimated value or magnitude of the project is not stated
- Bonding, insurance or licensing requirements are not stated in the text
- Whether the 8 October site visit is still open to new attendees
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Key facts
- Response due
- Oct 23, 2026, 7:00 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA875126Q0013
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA8751 Afrl Riko
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 236220
- Product/service code
- Y1AA
- Business type
- Construction & renovation
- Place of performance
- Rome, NY, 13441
- Contracting contact
- Jenna Tarbaniajenna.tarbania@us.af.mil
- Versions
- 6 (amended since first posted)
Full notice text from SAM.gov
*** 5 OCTOBER 2026 - SOLICITATION AMENDMENT 0002, WHICH WAS INTENDED TO BE POSTED WITH THE 2 OCTOBER UPDATE, HAS BEEN ISSUED AND ATTACHED. PLEASE BE SURE TO ACKNOWLEDGE ALL AMENDMENTS ON THE SF1442 WHEN SUBMITTING A QUOTE, AS FAILURE TO DO SO MAY RESULT IN AN OFFER BEING REJECTED. *** ------------------------------------------------------------------------------------------------------------------------------- *** 2 OCTOBER 2026 - A SECOND SITE VISIT HAS BEEN SCHEDULED FOR 8 OCTOBER 2026, AT 9:30 AM EASTERN TIME. PARTICIPANTS WISHING TO ATTEND MUST CREATE A DBIDS PRE-ENROLLMENT REQUEST AT https://dbids-global-enroll.dmdc.mil AND EMAIL THE QR CONFIRMATION CODE TO JENNA TARBANIA (JENNA.TARBANIA@US.AF.MIL) WITH A COURTESY COPY TO JOHN HABERER (JOHN.HABERER@US.AF.MIL) PRIOR TO 10:00 AM, 6 OCTOBER 2026. DUE TO SECURITY AND PARKING CIRCUMSTANCES, IT IS RECOMMENDED TO ARRIVE 45 MINUTES EARLY. NEW Q&A DOCUMENT HAS REPLACED PREVIOUS ONE WITH MORE QUESTIONS ANSWERED. GOVERNMENT WILL ATTEMPT TO ANSWER REMAINING QUESTIONS AS SOON AS POSSIBLE. IN SUPPORT OF THE NEW Q&A DOCUMENT, SPEC SECTION 07 42 13 HAS BEEN ADDED AS WELL AS ATTACHMENT 9 (ADDENDUM 1). *** --------------------------------------------------------------------------------------------------- *** 23 SEPTEMBER 2026 - AMENDMENT 0001 ISSUED TO EXTEND SOLICITATION RESPONSE DATE TO 23 OCTOBER - PLEASE BE SURE TO ACKNOWLEDGE THIS AND ALL SUBSEQUENT SOLICATION AMENDMENTS ON A SUBMITTED QUOTE. NEW QUESTION/ANSWER EXCEL DOCUMENT (V2) HAS REPLACED THE ORIGINAL WORD DOCUMENT. ALL ORIGINAL QUESTIONS/PHOTOS STILL REMAIN, WITH ADDITIONAL NOW ANSWERED. 3 MISSING DRAWINGS HAVE BEEN ADDED (S-4, S-7, S-11), JOB DRAWING JD-001 HAS BEEN ADDED TO ADDRESS A REINFORCING QUESTION, AND SPEC SECTION 22 00 00 HAS BEEN ADDED. MORE ANSWERS WILL BE POSTED WHEN AVAILABLE. *** ------------------------------------------------------------------------------------------------------------ *** 16 SEPTEMBER 2026 - QUESTION/ANSWER DOCUMENT HAS BEEN ADDED AS AN ATTACHMENT (QA 1.DOC) AND PRE-BID SITE VISIT SIGN-IN SHEET HAS BEEN PROVIDED. ADDITIONAL QUESTIONS/RFIs MAY BE SUBMITTED UP UNTIL 1600 EST ON 25 SEPTEMBER 2026. PLEASE NOTE - NOT ALL QUESTIONS FROM THE SITE VISIT HAVE BEEN ANSWERED IN THIS DOCUMENT. ANOTHER Q/A DOCUMENT WILL FOLLOW WITH FURTHER ANSWERS. *** ------------------------------------------------------------------------------------------------------------- This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation. Solicitation number FA875126Q0013 is issued as a Request for Quotation (RFQ). This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul. Provisions 52.212-1 and 52.212-2 apply. Please see below for their full text. Please see the attached solicitation (Standard Form 1442) and supporting documents/attachments for all remaining provisions/clauses, line items/descriptions, period of performance and location, and other response instructions. To assist in developing quotes, an organized site visit has been scheduled for 15 September 2026, at 10:00 AM Eastern Time. Participants wishing to attend must create a DBIDS Pre-Enrollment Request on https://dbids-global-enroll.dmdc.mil and email the QR confirmation code to Jenna Tarbania at Jenna.Tarbania@us.af.mil with a courtesy copy to John Haberer at John.Haberer@us.af.mil prior to 11 September 2026. Formal communications/inquiries, such as requests for clarification or information concerning this solicitation must be via email and must include “FA875126Q0013” in the subject line. 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (FEB 2026) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation (SF1442). Offers must be emailed to Jenna.Tarbania@us.af.mil with a copy to John.Haberer@us.af.mil. Hard copies or faxed submissions will not be accepted. As a minimum, offers shall include- (1) Proposed price. Offeror are requested to use the provided Price Schedule (Attachment 6) to submit their quote for evaluation. Failure to use the provided Price Schedule may result in an offer being rejected. By submission of its offer, the Offeror agrees with all terms, conditions, and provisions included in the solicitation and any solicitation amendments; (2) Information necessary to evaluate the factors contained in the provision at 52.212-2; (3) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (4) Past Performance information. - Contractor shall submit past performance information to include no more than five (5) contracts completed within the past five (5) years. Past performance information for each contract must include the following: - Description of work and contract number (if any) - Statement identifying whether Offeror acted as prime contractor or as a subcontractor - Period of performance of the work - Customer Point of Contact for the effort (Name, Phone, and Email Address) (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) 52.212-2 Evaluation—Commercial Products and Commercial Services (FEB 2026) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Price and Past Performance Past Performance is significantly more important than Price. When evaluating past performance, the Government will place more emphasis on efforts that are more similar in scope/nature to the work involved in this solicitation (relevant) as well as more recent. The Government may also place more emphasis on past performance as a prime contractor as opposed to as a subcontractor. The Government reserves the right to award a contract at a higher price for a perceived higher quality based on an offeror's successful completion and customer satisfaction for past recent/relevant efforts. For the past performance factor, the Government will use the information submitted by the offeror and other sources such as other Federal/Governmental agencies, and Contractor Performance Assessment Reporting System (CPARS). The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the effort described in this solicitation bested on the offeror's demonstrated past performance. 2. Options. N/A 3. Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
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