460-24-009 CLC and Fourth Floor Patient Elopement System

What they want

• Remove the existing WanderGuard system and install a new wearable-tag patient elopement system (tags, readers, gateways, exit controllers, chokepoints, beacons)
• Design the system: workflow discovery, coverage maps, geofencing zones, and an architecture with at least 99% room-level location accuracy
• Provide and configure the software and a monitoring user interface, integrated with fire alarm, elevator controls and door access control
• Stage, install, configure and test the system (performance testing, then user acceptance testing)
• Meet VA cybersecurity rules (FIPS-validated encryption, PIV login, HIPAA) and keep the old system working during the switch-over
• Train nursing, behavioral health, biomedical engineering, security and admin staff, and hand over manuals, SOPs and a transition plan
• Provide a one-year warranty with help desk response within two hours and on-site service within 10 business days
• Deliver project management items: master project plan, status reports, KPI dashboard, risk and change logs

What they'll judge offers on

• Past Performance
• Integration & Interoperability
• Price

What to include when you submit

• Written questions are due by 1:00 PM Eastern on 10-27-2026; late questions will not be accepted
• Pre-bid site visit is encouraged at 1:00 PM Eastern on 10/21/26, meeting at Building 10 Conference Room 003
• Give the past performance references with a customer point of contact (name, title and phone number); projects not similar in size, scope and dollar value may not be considered
• Fill in the price schedule (single lump-sum line) and the SF 1449 offeror blocks
• Complete, sign and return the VAAR 852.219-75 limitations on subcontracting certification with the offer
• Complete the small business representations (FAR 52.219-1), the trade agreements certificate (52.225-6) and the security prohibitions representations (52.240-90)
• Put your best technical and price terms in the first offer, since the Government may award without discussions
• Note anything that exceeds the requirements, with how it benefits the VA
• Before award, show proof of general liability insurance with no asbestos exclusion

You must have

• Must be a certified service-disabled veteran-owned small business (SDVOSB), listed as certified by SBA in SAM. This is a total set-aside for SDVOSBs. VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED
• Signed limitations on subcontracting certification: no more than 50% of the amount paid by the government may go to firms that are not certified SDVOSBs or VOSBs will not pay more than 50% of the amount paid by the government to it to firms that are not
• Offers without the signed subcontracting certification will not be considered The Government will not consider offers for award from offerors that do not provide the certification
• Formal teaming agreements or authorized reseller/distributor status with the OEMs for all proposed hardware, software and services, with proof of OEM authorization at kickoff to performance and must provide proof of OEM authorization during the contract kickoff
• Active SAM registration and small business size under NAICS 541519 (size standard 800 employees)
• Insurance: workers' compensation and employer's liability of at least $100,000, general liability and auto liability (amounts not filled in), with evidence of general liability coverage before award The successful bidder must present to the Contracting Officer, prior to award, evidence of
• Service Contract Labor Standards apply: correct worker classification and wages under SCA wage determination 2015-4215 (Rev. 33)
• Compliance with VA cybersecurity and privacy standards (FIPS-validated encryption, PIV-authenticated access, HIPAA, Section 508)

Current contractor

No contractor is named. The current system is Stanley WanderGuard, which is to be removed and replaced.

Not in the notice text

• Estimated contract value or budget; none is stated
• How to submit the proposal (email, portal or other); only the RFI email is given
• Exact quantities of tags, readers, doors and elevators; the layout drawings say device locations are approximate and subject to change
• Whether the 7A21 'perpetual license software' product code means the VA expects mostly software purchases; the price schedule is a single lump-sum line
• Insurance dollar amounts for general and auto liability (left blank in the clause)