Combined Synopsis/Solicitation
General Waste & Recycling Removal Services - Detroit PoP 04/01/2027-03/31/2032
Department of Veterans Affairs · Sol. 36C25027Q0022
Due in 23 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 10 wants one contractor to haul away and dispose of general trash, cardboard, bulk/construction debris and scrap metal at the John D. Dingell VA Medical Center and the Fisher House #99 in Detroit, Michigan. It is a firm-fixed-price contract with one base year and four option years (priced as 04/01/2027 to 03/31/2032), open to all businesses (no set-aside). Quotes are due November 3, 2026 at noon Eastern, with a site visit on October 21.
Watch out for
- Contract dates do not agree. The Price Schedule runs 04/01/2027 to 03/31/2032, the PWS lists 03/01/2027 and 10/01 start dates with odd option years, and the Technical Volume talks about January 2027 to December 2027, so ask the VA which dates are correct before pricing.
The anticipated contract structure is one 12-month base period and four 12-month option periods
- Transition dates fall before the award and before the stated start. The PWS expects the winner to have containers in place on September 30, 2026, which is before quotes are even due, while performance is priced from April 2027; this looks like leftover draft text and needs a clarifying question.
The incumbent contractor is expected to remove its equipment on September 30, 2026.
- Recycling revenue formula is not defined. The VA says the contractor must return a share of cardboard and metal recycling revenue, but a draft note says the percentage, deductions and payment method are still to be set, so you cannot price this accurately.
VA/CO TO CONFIRM before solicitation release: establish the Government recycling revenue formula.
- Draft placeholders left in the solicitation. The PWS still has 'CO TO CONFIRM' for the wage determinations and a list of open VA decisions (quantities, repair-parts funding, alert method, OR Trax steps), and the wage determination PDF was a scan that could not be read, so some requirements may change by amendment.
- Volumes are estimates, not guarantees. Pulls and tonnage are estimates only and the VA can add or remove locations or change pickup frequency, so your revenue and costs could swing either way.
The Government does not guarantee the estimated number of pulls, tons, container exchanges, or emergency responses
- Heavy equipment and fast response times. You must supply a compactor-compatible 34-yard container, cardboard compactor, roll-offs and a dumpster, keep them repaired, answer alerts within 2 hours and be ready for 24/7 emergencies, which takes a local fleet and dispatch.
the Contractor shall respond within one hour to coordinate with the COR or COR designee
- You maintain the VA's own compactor equipment. The contractor must keep the Government-owned compactor/chute system working, supply a temporary container when it is down, and price a repair-parts list, with no pay for work the Contracting Officer has not approved in writing.
Provide maintenance and repair necessary to keep the Government-owned compactor/chute system in working order.
- Strict quote format; mistakes can get you excluded. Misplaced content, blanket amendment statements, missing signed forms or extra files can knock a quote out, so build a checklist before submitting.
Misfiled content (i.e., placed in the wrong volume) may result in exclusion from award consideration.
- Price schedule and instructions contain mismatches. The price schedule uses lines like 0001A to 0001R and splits general-waste disposal into two lines (353,940 and 900,000 lbs) while the PWS uses 0001AA style numbers and one line of 1,253,940 lbs; the instructions also mention sharps bins and medical waste items that do not match this contract.
This PWS does not authorize the Contractor to accept regulated medical waste, hazardous waste, radioactive waste
- Unbalanced option pricing can disqualify. All four option years are priced and added to the evaluation, so keep year-to-year pricing consistent.
The Government may deem an offer unacceptable if option pricing is significantly unbalanced.
- Site visit on a short deadline. The visit is October 21 at 10:00 AM sharp in Detroit, and you must email by October 20 at 4:00 PM to attend.
A site visit will be held on October 21, 2026, at 10:00 AM EDT
Read from the notice and 1 attachment. 1 not read in full.
- 36C25027Q0022_1.docx
- Service Contract Act WD 2015-4839 REV 32 EFF 08.22.2026 WAYNE.pdf: scanned PDF: no text to read
Full brief
What they want
- Pull, haul and lawfully dispose of general waste from a 34-yard compactor container that fits the VA's own compactor/chute system (about 1,253,940 lbs a year estimated)
- Maintain and repair the Government-owned compactor/chute equipment, with a written preventive maintenance plan and a priced repair-parts list
- Furnish and service a cardboard compactor/container, collect and recycle cardboard, and report weights and recycling revenue to the VA
- Keep two 40-yard construction/bulk roll-off containers on site, pull them on call within one working day, and recycle what can be recycled
- Provide a 15-yard dock-height scrap metal container, with on-call pickup and recycling reports
- Provide an 8-yard locking dumpster at Fisher House #99 with bi-weekly pickup (weekly if the VA asks)
- Respond to RTCMS (the VA's container-monitoring system) alerts within 2 hours, run emergency response 24/7, and check in with OR Trax (VA station check-in system) before on-site work
- Deliver monthly reports, weight tickets, a quality control plan, a contingency plan and a transition plan; include an equipment swap at the start
- Contract type
- Firm-fixed-price; priced by line item (monthly rental/service lines plus per-pull and per-pound lines). Estimated quantities are not guaranteed.
- Period of performance
- 1 base year + 4 option years. The Price Schedule shows 04/01/2027 through 03/31/2032, but the PWS and Technical Volume instructions show different dates (see red flags). The VA will also add a 6-month extension (FAR 52.217-8) when evaluating.
- Place of performance
- John D. Dingell VA Medical Center, 4646 John R Street, Detroit, MI 48201, and Fisher House #99, 7600 Woodward Avenue, Detroit, MI 48202
- How they'll choose
- Best value using comparative evaluation (FAR 13.106-2(b)(3)): quotes are compared to one another, the VA may pay more than the lowest price for added benefit, and price is checked against the VA's internal cost estimate. Total evaluated price is the base year plus all option years.
- Offers due
- 12:00 PM (noon) Eastern, November 3, 2026. Questions are due by 12:00 PM EDT on October 27, 2026 by email.
- How to submit
- Email to Morgan.Stein@VA.gov (30 MB size limit per email; split across numbered emails if larger). Subject line format: Vendor Firm Name | Quote Response | 27Q0022 | 1 of X
- Page limits
- No page limit is stated for the narrative (asked to be concise). File limits: 4 files if you send a References PDF, or 6 files if you send 3 separate past performance questionnaires. Extra files are ignored.
What they'll judge offers on
- Pricing
- Technical
- Past Performance
What to include when you submit
- Send separate files for Administrative, Technical, Price/Cost Schedule (PDF) and Past Performance (PDF); name them 'Vendor Firm Name - [Volume Type] - 27Q0022' (abbreviate the firm name if over 15 characters)
- Administrative Volume: cover page, signed SF 1449 with every issued amendment acknowledged individually, Appendix C concurrence table, Appendix D Limitations on Subcontracting worksheet (Part 1 only, signed and dated), points of contact list, insurance certificates, signed FAR 52.209-7 and 52.229-11 clauses, signed Wage Determination Compliance Memorandum, and permits/certifications
- Enter all prices only in the provided Price/Cost Schedule, including a breakdown of labor by category and materials; pricing anywhere else is not accepted
- Technical Volume: technical approach, project plan with staffing and shift structure, collection schedule, quality control plan, staffing and training, permits, disposal facilities (with backups), fleet list, start-up/phase-in schedule, contingency plan, and subcontractor list
- Past Performance: exactly 3 questionnaires (PPQs) or exactly 3 client references for similar work in the past 4 years, not both
- Site visit October 21, 2026 at 10:00 AM EDT at the blue lobby reception desk; email Morgan.Stein@va.gov by 4:00 PM EDT on October 20 if you plan to attend
- Hold prices firm for 60 calendar days after the due date
You must have
- Active SAM.gov registration
All vendors shall be properly registered in the System for Award Management (SAM) database.
- Current insurance certificates from the carrier or broker with the quote: commercial general liability, automobile liability, workers' compensation, employers' liability, plus any coverage in the Supplemental Insurance Requirements clause (dollar minimums are not visible in the text provided)
Certificates must be issued by the carrier/broker.
- All business licenses, hauler permits, vehicle registrations and approvals for non-hazardous waste and recycling, and only facilities legally allowed to take each material
Obtain and maintain all business licenses, permits, transporter authorizations, vehicle registrations, insurance, and other approvals legally required
- Submit DOT permits and other federal, state and local certifications with the Administrative Volume
DOT Permits and other certifications required by federal, state, and local authorities (e.g., state RMW transporter permit, EPA ID number if applicable).
- A currently certified scale and weight tickets for every billable tonnage line
Use a currently certified weighing system suitable for commercial or contractual weight determination.
- Sign and return the wage determination compliance memo (Service Contract Act wages apply when incorporated)
Signed Wage Determination (WD) Compliance Memorandum, with any exceptions and rationale listed.
- Three similar past performance references or questionnaires from the last four years
Exactly three (3) Past Performance Questionnaires (PPQs) for work performed within the past four years
- Open to all businesses of any size; no small business set-aside. The size standard for the NAICS code is $47.0 million.
This solicitation is set for Full & Open competition
Current contractor
An unnamed incumbent contractor exists; the PWS says it will remove its own equipment (expected September 30, 2026) and the new contractor must prevent any gap in service.
Not in the notice text
- Dollar minimums for the Supplemental Insurance Requirements clause (section C.7 is in the part of the document that was cut out of the text provided)
- The Service Contract Act wage determination (WD 2015-4839 for Wayne County) and the Wage Determination Compliance Memorandum were not readable; the PWS still says the wage determination is 'CO TO CONFIRM'
- Which contract dates are correct (price schedule vs PWS vs technical instructions)
- Government share and method for recycling revenue
- Appendix C (concurrence table) and Appendix D (subcontracting limitation worksheet) forms were not in the text provided
- How the VA will send RTCMS alerts to the contractor, and the exact OR Trax check-in steps
- Relative importance of the Pricing, Technical and Past Performance factors
- Estimated total contract value (only an internal cost estimate is mentioned)
- Parts of the contract clauses (middle of section C) were left out of the text provided
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Nov 3, 2026, 5:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C25027Q0022
- Agency
- Department of Veterans Affairs
- Office
- 250-Network Contract Office 10 (36C250)
- NAICS
- 562111
- Product/service code
- S205
- Business type
- Environmental & natural resources
- Place of performance
- Detroit, 48201
- Contracting contact
- Morgan SteinMorgan.Stein@va.gov937-268-6511
What similar contracts paid
822 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 86% of the dollars in this market over the last 3 fiscal years.
Typical contract$143KMiddle half: $41.5K to $322K
Typical per year$73.4KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
36C25027Q0022 Page 1 of Page 93 of 111 Page 1 of This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals/quotes are being requested, and a written solicitation will not be issued. Department of Veterans Affairs (VA) Network Contracting Office (NCO 10) is seeking to purchase General Waste & Recycling Removal Services for the John D. Dingell VA Medical Center. This solicitation is set for Full & Open competition, and will be competed in accordance with FAR 12, Acquisition of Commercial Products and Commercial Services under Simplified Acquisition Procedures. All vendors shall be properly registered in the System for Award Management (SAM) database. The associated North American Industrial Classification System (NAICS) code for this procurement is 562111 Solid Waste Collection, with a small business size standard of $ 47.0 Million Dollars. The Produce Service Code for this procurement is S205 Housekeeping- Trash/Garbage Collection Includes: Portable Sanitation Services. See attached documents for detailed information and instructions to quoters.
Similar open opportunities
- Operate Refuse Transfer Station, Collection/Disposal of Refuse and Recycling ContractNAVFAC Mid-Atlantic is asking small businesses whether they can run the refuse transfer station and collect refuse and recycling at Cherry Point, NC. This Sources Sought will…
- Presolicitation Synopsis - Recycling Collection and Disposal - USAG-Rhineland PfalzThe U.S. Army (USAG Rhineland-Pfalz) plans to buy recycling collection and disposal services at installations around Kaiserslautern, Germany.
- Black Hills VA Health Care System Solid Waste Removal Sources SoughtThe Black Hills VA Health Care System is doing market research for solid waste removal at its Fort Meade, SD and Hot Springs, SD VA Medical Centers.
- SOLID WASTE REMOVALThe VA Network Contracting Office 6 wants a contractor to haul away and dispose of solid waste and recyclables at the Richmond VA Medical Center in Virginia, including supplying…
- Solid Waste Disposal Services Salem VAMCThe VA's Salem Medical Center in Virginia wants a contractor to lease dumpsters and compactors and haul away its solid waste and recyclables on a recurring schedule.