Solicitation
Solid Waste Disposal Services Salem VAMC
Department of Veterans Affairs · Sol. 36C24627Q0046
Due in 13 days
AI summary Beta
The VA's Salem Medical Center in Virginia wants a contractor to lease dumpsters and compactors and haul away its solid waste and recyclables on a recurring schedule. The base year starts 12-10-2026, with four one-year options (up to five years total). Despite SAM.gov listing no set-aside, the instructions require quoters to be verified Service-Disabled Veteran-Owned Small Businesses.
Watch out for
- SDVOSB-only despite no set-aside on SAM.gov. SAM.gov lists no set-aside, but the instructions say only verified SDVOSBs may quote, so a non-SDVOSB small business would likely be ineligible; confirm with the contracting officer.
All Quoters MUST be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at the time of quote submittal.
- Limit on subcontracting. No more than 50% of the amount paid by the Government may go to firms that are not certified SDVOSBs or VOSBs, which limits how much you can hand to a non-veteran partner.
All Quoters must submit a completed and signed copy of 852.219-75
- Short timeline with a site visit. The site visit is October 13 (RSVP by October 12), questions are due October 15 and quotes are due October 22, so you must move fast.
A site visit is scheduled on Tuesday, October 13, 2026, at 10:00AM EST.
- On-site representative cannot be subcontracted. Your own employee must oversee the work and do the waste assessments, which adds staffing cost.
assignment of an onsite representative and performance of all site waste assessments, shall not be delegated to any subcontractor under any circumstance
- 8-hour emergency response and deductions for missed pick-ups. You need a 24-hour contact and backup trucks; the VA can deduct its costs from your pay if you miss a pick-up.
Contractor shall respond to calls for emergency removal of waste within eight (8) hours of notification
- Unclear pricing of disposal fees and extra pick-ups. The monthly report lists landfill disposal charges and weights, but the price schedule has only flat yearly lease and monthly service lines, and unscheduled pick-ups above 10% of price lead to a contract change, so build in risk for disposal costs.
The VA may need unscheduled pull’s or additional pulls.
- Background checks and badging. Every worker needs photo ID and a VA badge, and is subject to a Special Agency Check, which can delay start of service.
Special Agency Check (SAC)
- Document inconsistencies. The solicitation names the contracting officer as Natasha Leahy but the QASP lists Kristine Woodbury as CO, the quality plan item numbers in Attachment A do not match the price schedule, and the point of contact is TBD, so ask for clarification before pricing.
Assigned CO: Kristine Woodbury / 757-728-3449 / Kristine.woodbury@va.gov
Read from the notice and 3 attachments.
- 36C24627Q0046_1.docx
- QASP.docx
- P07 Wage Determination Salem VA 8.22.26.txt
Full brief
What they want
- Lease and deliver containers: 30-yard bins (Bldg 77, 30, and two at 143), a 20-yard bin (Bldg 75) and a 20-yard bin with doghouse (Bldg 75)
- Empty VA-owned containers on a schedule: about 120 pick-ups a month of 19 eight-yard bins, plus 30-, 40-, 20- and 2-yard bins and compactors
- Provide an on-site representative who does an initial waste assessment and quarterly assessments (this cannot be given to a subcontractor)
- Keep containers clean, fire-retardant, labeled and in good repair; steam-clean contractor-owned compactor containers monthly
- Give a weight ticket for each pick-up, a monthly spreadsheet report and a quarterly waste-generation report to the COR (VA's on-site contract representative)
- Pick up Monday to Friday mornings and respond to emergency calls within 8 hours
- Handle standard trash, construction debris, mixed recyclables, mattresses and landscaping debris; no regulated medical, radioactive, hazardous or sewage waste
- Hold the permits and use disposal facilities that comply with federal, state and local law
- Contract type
- Commercial services RFQ; priced per unit (yearly container leases and monthly pick-up services); exact contract type such as firm-fixed-price is not stated
- Period of performance
- Base year 12-10-2026 to 12-09-2027, plus four one-year options (through 12-09-2031); total duration including any extension cannot exceed five years
- Place of performance
- Salem VA Medical Center, 1970 Roanoke Blvd, Salem, VA 24153
- How they'll choose
- Best value; the total price of all options is added to the base price. Three factors: Technical/Management Approach, Past Performance and Price. Relative importance of the factors is not stated.
- Offers due
- 10:00 AM Eastern, October 22, 2026
- How to submit
- Email to Kristine Woodbury at kristine.woodbury@va.gov
- Page limits
- Technical volume limited to 25 pages (12-point font minimum, half-inch margins); only the first 25 pages are considered
What they'll judge offers on
- Technical/Management Approach (technical and management plan, capability to perform, staffing plan with named on-site personnel)
- Past Performance (recent and relevant work in the last 3 years)
- Price (total price including options, checked for reasonableness)
What to include when you submit
- Organize the quote in sections: A (signed SF 1449 with NAICS code and size standard in Block 10, and your UEI), B (pricing per the schedule), C (representations and certifications), D (technical/management approach), E (past performance)
- Submit a completed and signed copy of VAAR 852.219-75 (limitations on subcontracting certificate)
- Be registered and current in SAM at the time of the quote
- Technical section must address the full PWS, identify any subcontractors, and include a staffing plan with names and contact info and the start-up time needed after award
- Give three past performance references of similar scope from the last three years, with company, services, contact name, phone, email, dates, contract type and value
- Site visit: Tuesday, October 13, 2026, 10:00 AM EST at Salem VAMC Building 77, ground floor room 8; RSVP by October 12, 2026, 4:00 PM EST to Kristine.woodbury@va.gov with visitor and company name
- Technical questions in writing by email to the contract specialist by 10:00 AM EST on Thursday, October 15, 2026, with subject line Solid Waste Removal 36C24627Q0046; phone questions will not be answered
- Acknowledge any amendments on the solicitation form
You must have
- Must be a verified Service-Disabled Veteran-Owned Small Business (SDVOSB) listed in the SBA certification database at the time of quote
All Quoters MUST be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at the time of quote submittal.
- Submit a signed VAAR 852.219-75 certificate; services contract means no more than 50% of the amount paid by the Government may go to firms that are not certified SDVOSBs or VOSBs
All Quoters must submit a completed and signed copy of 852.219-75
- Active, current SAM registration
All Quoters shall be registered and current in the System for Award Management (SAM) database at time of quote.
- Insurance: general liability $500,000 per occurrence; auto liability $200,000 per person, $500,000 per occurrence and $20,000 property damage; workers' compensation as required
General Liability: $500,000.00 per occurrences
- Before award, show evidence of general liability insurance with no asbestos exclusion
evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage
- Contractor staff must pass a background check at the Special Agency Check level and obtain a VA badge
Special Agency Check (SAC)
- Required permits and licenses for vehicles, operators and waste hauling, shown to VA on request, and certified compliant disposal facilities
- Register for VA's Tungsten e-invoicing system by award
Not in the notice text
- Who the current waste hauler is, if any (no incumbent is named)
- Estimated contract value (the $47 Million on the form is the NAICS size standard, not a contract value)
- Relative importance of the three evaluation factors
- Whether landfill or disposal fees are meant to be included in the unit prices
- Who the technical point of contact (POC) is; listed as TBD
- Exact time zone treatment: instructions say EST while the form says EDT for the 10:00 AM deadline
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Key facts
- Response due
- Oct 22, 2026, 2:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24627Q0046
- Agency
- Department of Veterans Affairs
- Office
- 246-Network Contracting Office 6 (36C246)
- NAICS
- 562111
- Product/service code
- S205
- Business type
- Environmental & natural resources
- Contracting contact
- Kristine E WoodburyKristine.Woodbury@va.gov
- Versions
- 3 (amended since first posted)
Full notice text from SAM.gov
Solid Waste Removal - Salem VAMC
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