X-ray Diffraction Equipment Re-installation

What they want

• Reinstall and calibrate the Rigaku SmartLab XRD instrument (S/N JD2802N) on site at Bldg. 100, Hill AFB within 30 calendar days of award
• Follow-up on-site optimization and preventative maintenance visit 90 days after the reinstallation
• Supply a new Windows 11-compatible PC system controller and upgrade software to SmartLab Studio II with the listed plugins and a 10-user network license (convert old licenses)
• One-year ICDD PDF-5+ database license and up to 4 hours of web software training
• Deliver software on CD/DVD with license keys; provide calibration certificates, a discrepancy report within 24 hours and a service report within 10 days
• Rapid technical support by phone/email (7 a.m. to 4:30 p.m. MST, Mon-Fri, 1 business day response) and up to one urgent on-site repair visit
• Replace defective parts with OEM-approved parts
• Safety plan approved by the base safety office before any work starts

What to include when you submit

• Provide your CAGE code when submitting the offer
• Must be registered in SAM
• Questions or comments go by email to the buyer and the contracting officer no later than 1500 MT, 16 October 2026
• Price CLIN 0001 (reinstallation and software updates) and CLIN 0002 (CDRL data items) and the listed software items
• FAR 52.212-1 and the representations listed (52.203-18, 52.204-7, 52.222-56) apply

You must have

• Sole source: the PWS says only Rigaku Americas personnel can do this work, so other firms are not expected to be considered This service can only be performed by personnel from Rigaku
• Contractor personnel must hold an active Secret security clearance at award and for the whole period secret security clearance at time of award
• Active SAM registration and a CAGE code Must be registered in SAM
• Not a small business set-aside (open to any size, though sole-sourced) This acquisition is not set-aside for small business concerns.
• Contractor must be escorted on base and schedule base entry with the named contacts The contractor shall be escorted at all times.
• Safety plan (CDRL A005) must be approved by the base safety office before work begins The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to

Current contractor

No incumbent is named. Rigaku Americas, the maker of the instrument, is the named sole-source vendor; the instrument was disassembled in February 2022.

Not in the notice text

• Estimated value or budget (not stated)
• Contract price type (for example firm-fixed-price) is not stated
• Contents of the Sole Source Justification (16015 - SSJ Below SAT_Redacted.pdf was a scanned PDF with no readable text)
• Contents of the CDRL forms A001 to A006 (the files had no readable content; only the PWS summary is available)
• Whether any firm other than Rigaku Americas will be considered
• How the Government will evaluate or select among offers, if more than one is received
• Exact contract start date and award timing