Solicitation
Asphalt Repair at Carl Sandburg Historic Site
Department of the Interior · Departmental Offices · Sol. 140D0427Q0920
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AI summary Beta
The Department of the Interior (National Park Service, buying through the Interior Business Center) wants a small business to repair and replace deteriorated asphalt on the historic main entrance drive at Carl Sandburg Home National Historic Site in Flat Rock, North Carolina. It is a firm-fixed-price construction job of roughly 1,400 square feet of new paving, to be finished within 60 days. The award goes to the lowest-priced technically acceptable quote.
Watch out for
- Bid bond required with the quote. A bid guarantee of up to $20,000 (a bid bond, certified check or similar) must come with the quote, and performance and payment bonds are also among the clauses, which can be hard for a small paving firm to arrange quickly.
Failure to furnish a bid guarantee in the proper form and amount
- Conflicting due time. The solicitation says quotes are due at 10:00 AM Eastern on October 23, but the SAM.gov deadline field says 2:00 PM, so assume the earlier time.
Quotes are due October 23, 2026, at 10:00 AM Eastern Standard Time (EST).
- Short timeline with site visit and early questions deadline. Written questions are due October 14 and the site visit is October 21, so the quote must be built in about two weeks and the visit needs advance notice by email.
Questions are due by 2:00 p.m. EST on October 14, 2026.
- Site visit urged. Differing site conditions clauses apply and bidders are expected to inspect the site; the site visit is the only way to see the controlled-access area.
offerors or quoters are urged and expected to inspect the site where the work will be performed.
- Davis-Bacon wage rates and certified payrolls. Construction wage rate and payroll record clauses add paperwork and set minimum pay that must be built into the price.
52.222-8 Payrolls and Basic Records (JUL 2021)
- Government may redirect work in the field; unsuitable base conditions. Final work limits are set by the government on site and any extra excavation beyond stated quantities needs approval first, so the fixed price carries quantity and field-direction risk.
Final limits of work will be identified by the Government in the field.
- Historic site and permit dependence. Work must stay clear of the historic wall and columns and follow the NCDOT right-of-way permit and its inspections, which the government obtains and provides.
The Government will provide the Contractor with the applicable NCDOT permit information
- Inconsistent period of performance wording. The statement of work counts 60 days from Notice to Proceed while other sections say 60 days after award and the form shows dates ending 12/26/2026, so confirm the clock with the contracting officer.
within 60 calendar days after receipt of the Government's Notice to Proceed.
Full brief
What they want
- Saw-cut about 60 linear feet of existing asphalt and remove about 1,300 sq ft of deteriorated asphalt (about 5 inches deep)
- Remove about 100 sq ft of 4-inch non-reinforced concrete base
- Prepare the base, adding about 2 inches of compacted aggregate base where needed for grade
- Pave about 1,400 sq ft with a 3-inch base course and a 2-inch surface course to FHWA FP-24 standards, with tack coat
- Grade the finished surface to fix the sunken area and drain water to the existing roadway and swale
- Provide traffic control and follow the state road agency (NCDOT) right-of-way permit, including its inspections
- Stay inside the limits set by the government to protect the adjacent historic wall and columns
- Clean up debris and repair any damage the work causes to government property
- Contract type
- Firm-fixed-price (FFP) construction contract, one job; combined synopsis/solicitation (Request for Quote) under FAR Part 12
- Period of performance
- 60 calendar days (the statement of work counts from Notice to Proceed; other sections say after contract award). The form lists a period of 10/27/2026 to 12/26/2026
- Place of performance
- Carl Sandburg Home National Historic Site, Main Entrance, 1800 Little River Road, Flat Rock, NC 28731
- How they'll choose
- Lowest price technically acceptable (LPTA)
- Offers due
- October 23, 2026 at 10:00 AM Eastern per the solicitation document; the SAM.gov deadline field shows 2:00 PM (2026-10-23T14:00 -04:00)
- How to submit
- Email to Contracting Officer Mandy Ashmore (mandy_ashmore@ibc.doi.gov) and Contract Specialist Kelly Ozah (Kelly_ozah@ibc.doi.gov)
- Page limits
- Technical portion no more than 5 pages; extra pages will not be read
What they'll judge offers on
- Technical: understanding of, approach to, and ability to meet the requirements (acceptable or not)
- Price: must be fair and reasonable
- Other documentation: SF 1442 reviewed for completeness, amendments acknowledged, SF-24 bid bond reviewed for completeness and acceptability, Section K representations verified in SAM.gov
What to include when you submit
- Submit the quote on the SF 1442
- Technical part: describe your approach to all Statement of Work requirements and include a tentative schedule
- Price part: give pricing as a total cost
- State on the quote that it is valid until the acceptance date shown on the SF 1442
- Include a bid guarantee (SF-24 bid bond) and acknowledge any amendments
- Send written questions only, by 2:00 p.m. EST on October 14, 2026; no phone inquiries
- Contractor site visit October 21, 2026 at 10:00 a.m.; attendees must first email the contracting officer and contract specialist with business name, attendee names, phone and email
You must have
- Small business under NAICS 238990 (size standard $19 million); this is a total small business set-aside
This requirement is a total small business set-aside under North American Industry Classification
- Active registration in SAM.gov; representations and certifications are verified there
Section K Representations and Certifications will be verified through SAM.gov.
- Bid guarantee with the quote: 20 percent of the bid price or $20,000, whichever is less
The amount of the bid guarantee shall be 20 percent of the bid price or $20,000 whichever is less.
- Performance and payment bonds are listed among the contract clauses (the bond amounts and timing are not stated in the text)
52.228-15 Performance and Payment Bonds-Construction (JUN 2020)
- Pay Davis-Bacon Act wage rates (General Decision DC20260002, Modification 3) and meet related payroll and labor rules
DC20260002 Modification 3, Dated May 18, 2026 applies to this solicitation
- Use domestic construction materials (Buy American)
The Contractor shall use only domestic construction material in performing this contract
- Limits on subcontracting for small business set-asides apply
52.219-14 Limitations on Subcontracting (OCT 2022)
Not in the notice text
- Estimated value or budget for the job
- Whether performance and payment bonds will actually be required after award and their amounts (SF 1442 item 12 is blank in the text)
- Named Contracting Officer's Representative (listed as TBD)
- Site drawings and photos in Attachments A and B are images and were not readable as text, so exact layout and dimensions are unconfirmed
- The quote acceptance period in days (blank on the SF 1442 text)
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Key facts
- Response due
- Oct 23, 2026, 6:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- 140D0427Q0920
- Agency
- Department of the Interior · Departmental Offices
- Office
- Ibc Acq SVCS Directorate (00004)
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238990
- Product/service code
- Z2LB
- Business type
- Construction & renovation
- Contracting contact
- Ashmore, Mandymandy_ashmore@ibc.doi.gov0000000000
What similar contracts paid
17 contracts at this agency under the same NAICS code had activity in the last 5 years, according to USAspending.gov. Small businesses won 100% of the dollars in this market over the last 3 fiscal years.
Typical contract$116KMiddle half: $73.4K to $467K
Typical per year$182KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
Asphalt Repair at Carl Sandburg Historic Site
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