Monitoring and Evaluation of Russian River Coho Salmon

What they want

• Get all permits (for example an ESA section 10(a)(1)(A) permit from NMFS and a CDFW scientific collector's permit) and keep about 100 landowner access agreements
• Run PIT tag detection arrays year-round on up to four index streams (currently Willow, Dutch Bill, Green Valley and Mill creeks) to estimate juvenile and marine survival
• Summer snorkeling and electrofishing surveys (June to August) and a yearly summer abundance and spatial distribution report, draft due March 1
• Smolt trapping and PIT tag work (March to June), including near Hopland, and a yearly smolt abundance and freshwater survival report, draft due November 1
• Winter spawner and redd surveys (December to April) and a yearly escapement report, draft due July 1
• Hold a stakeholder meeting about two weeks after the post-award conference, and write a Detailed Research Plan (up to 15 pages) updated each year
• Provide all vehicles, traps, PIT antenna arrays, field gear and personnel; the Government furnishes nothing

What they'll judge offers on

• Technical approach (acceptable/unacceptable)
• Experience / past performance (acceptable/unacceptable)
• Price (lowest price among acceptable quotes; fair and reasonable price analysis)

What to include when you submit

• Cover letter with solicitation number, offer date, company name, address, tax ID, CAGE, UEI, point of contact, and a statement agreeing to all terms and amendments; you must have an active SAM registration
• Completed Price Schedule (Attachment 4); a cost breakdown is not required but may be requested
• Technical approach / capability statement covering permits and landowner access, data collection and analysis, coordination with NMFS, CDFW, Sonoma Water and USACE, Service Contract Act wage compliance, limits on subcontracting, and ability to start on day one
• Past performance: either CPARS data (title and description) or up to two completed past performance questionnaires
• Financial bank letter (financial status, line of credit, overdrafts in the past year, average balance, can be given as a range)
• Quality Control Program as described in PWS paragraph 1.6.1 (three copies are mentioned in the PWS)
• Completed provisions, representations and certifications not already in SAM; if foreign, IRS Form W-14 with the offer
• USACE will not notify offerors of changes: monitor PIEE and SAM for amendments

You must have

• Open to all businesses (full and open); no set-aside This acquisition is full and open.
• Active SAM registration at the time of quote
• Field crews must be directly supervised by a qualified fisheries biologist Field crews shall be under the direct supervision of a qualified fisheries
• Contractor must obtain required federal and state permits to handle and survey listed fish (such as an ESA section 10(a)(1)(A) permit and a California scientific collector's permit) The contractor is responsible for determining and obtaining all required permits for the required work.
• Contractor must secure landowner permission for stream access Approximately 100 landowner agreements are needed to provide access for
• Pay at least the Service Contract Act wage rates for Sonoma County (Wage Determination 2015-5651, Rev. 28), plus required fringe benefits wage rates used for the quote are in compliance
• A letter from your bank and a quality control plan must be included with the quote QUOTE RECEIVED WITHOUT ITEMS 1 THROUGH 7 ABOVE WILL BE DEEMED AS
• No security clearance is required

Current contractor

Not named. The PWS says USACE 'plans to continue' a monitoring effort that has run on Willow, Dutch Bill, Green Valley and Mill creeks for about 20 years, so an existing contractor likely exists; the notice does not say who.

Not in the notice text

• Estimated value or budget; the pricing schedule (Attachment 4) was not readable
• Name of the current contractor and prior contract number
• Contents of Attachment 5 (Experience Worksheet), which was not provided in the text
• Exact line items in the price schedule (for example whether options are priced separately by year)
• Whether the evaluation is strictly lowest price among acceptable quotes or a best value tradeoff (the documents word it both ways)
• Whether the subcontracting limit (50 percent) will actually apply since the acquisition is full and open