Solicitation
Solicitation for Spokane Cabling. Combination of Firm Fixed Price and Time and Material Services Contract
Department of Veterans Affairs · Sol. 36C26026Q0456
Due in 16 daysSDVOSB sole source
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 20 wants a service-disabled veteran-owned small business to provide on-call network cabling and low-voltage electrical work at the Mann-Grandstaff VA Medical Center in Spokane, WA and four outlying clinics and Vet Centers in WA and ID. It is a combined firm-fixed-price and time-and-materials contract for one base year starting 11/01/2026 plus four option years, with about 1,700 labor hours per year and a $10,000 yearly materials cap. Quotes are due October 26, 2026 at 5:00 PM PDT.
Watch out for
- Set-aside labeled sole source but solicited competitively. SAM.gov lists the set-aside as 'SDVOSB Sole Source (FAR 19.14)', yet the solicitation asks for competing quotes with evaluation factors, so ask the contracting officer how this will be awarded before spending time.
- Strict SDVOSB certification and subcontracting limits. You must be SBA-certified SDVOSB and sign the limitations-on-subcontracting certificate; leaving it out gets the quote rejected immediately, and you cannot simply sub the work to a non-qualifying firm.
as missing or unsigned certifications result in immediate rejection as
- Ceiling prices and no material markup. Hours and the $10,000 materials line have ceilings and you absorb any overrun; materials must be billed at cost with receipts, so there is no profit on materials.
Contractor exceeds ceiling price at their own risk.
- 4-hour emergency response over a wide area. After-hours emergencies need an onsite response within 4 hours at VA sites, which means staff or a crew based near Spokane around the clock; the PWS only relaxes this for Wenatchee (6 to 8 hours), but the quote instructions say 4 hours at all locations, so the documents conflict.
four (4) hours or less of a call by VAMC Spokane for unscheduled or emergency onsite
- Licensed staff required at quote time. You need to show proof of WA/ID journeyman electrician licensing, fiber expertise and Cisco programming skills in the quote itself, so a firm without those people in house will struggle.
- Background checks and cost of investigations. All staff need unescorted access to server rooms and VA background investigations, and the contractor pays for them.
expense of obtaining background investigations. If the investigation is conducted by the
- Conflicting dates and requirements in the documents. The notice says questions are accepted until 10/16/2026 while the solicitation says until 5:00 PM PDT on 10/26/2026; technical page limit is 8 pages in one place and two pages for the PM plan in another; after-hours definitions differ between the line items and PWS. Confirm with the contracting officer.
THE CO WILL ACCEPT QUESTIONS UNTIL 10/16/2026
- Part of the solicitation text was not available. The middle of the SF 1449 package (including SDVOSB clause text, subcontracting limits and insurance requirements) was cut from the text this brief was written from, so read the full PDF before bidding.
Read from the notice and 5 attachments.
- 1449 Solicitation for Spokane Cabling Combination Firm Fixed Price and Time and Material Services Contract 36C26026Q0456 FINAL.pdf
- PWS Network Cabling Spokane FINAL.pdf
- Attachment 3 WD Spokane Co 2015 5537 Revision 30 Dated 08 27 2026.pdf
- Attachment 1 WD 2015 5541 Chelan and Douglas Counties Revision 22 Dated 05 23 2024.pdf
- Attachment 2 WD KOOTENAI Co 2015 5505 Revision 30 Dated 08 27 2026.pdf
Full brief
What they want
- Pull, terminate and test copper (CAT6, 568B) and 50-micron fiber (LC) cabling, plus racks, patch panels, cable tray, conduit and grounding/bonding
- Install, move and repair telephones, inside wiring, fax lines, PA systems, CATV/CCTV, security cameras, Wi-Fi access points and audiovisual equipment
- Electrical work: dedicated circuits and outlets to medically approved standards, electrical metering, SCADA support
- Cisco switch programming and fiber work by staff the VA judges 'confident'
- After-hours emergency onsite response within 4 hours (Spokane area), supporting 24/7/365 operations
- Work orders issued by the COR as needed: 1,500 normal-hours, 100 after-hours and 100 weekend/holiday hours per year
- Work order documentation with itemized labor and receipts, plus a monthly report due the first business day of each month
- A licensed journeyman electrician (WA and/or ID license) named within 10 days of award
- Contract type
- Combination firm-fixed-price and time-and-materials services contract (hourly line items with ceiling prices); RFQ under FAR Part 12
- Period of performance
- Base year 11/01/2026 - 10/31/2027 plus four 12-month option years (through 10/31/2031)
- Place of performance
- Mann-Grandstaff VAMC, 4815 N Assembly St, Spokane WA; Wenatchee CBOC (WA); Spokane Homeless Vet Center; Spokane Vet Center (Spokane Valley WA); Coeur d'Alene CBOC (ID)
- Estimated value
- No total value stated. Per year: 1,500 normal-rate hours + 100 after-hours + 100 weekend/holiday hours, and a $10,000 per year maximum for materials. Size standard $19 million.
- How they'll choose
- Best value 'price and other factors considered' with Technical, Past Performance and Price; offers that are not technically acceptable cannot be selected regardless of price. The Government intends to award without discussions, so the first offer should be the best one.
- Offers due
- 10/26/2026 at 5:00 PM PDT
- How to submit
- Email signed and dated quote to Contracting Officer Jeremiah Middleton at Jeremiah.Middleton2@va.gov
- Page limits
- Technical response: do not exceed 8 pages (the evaluation section separately mentions up to two pages on preventive maintenance scheduling)
What they'll judge offers on
- Technical (PM scheduling plan, personnel resumes and certifications, emergency response, licensed journeyman electrician, fiber and Cisco qualifications)
- Past Performance (3 or more references with CPARS within 5 years, or three professional references)
- Price (option prices are added to base price; unbalanced option pricing can make an offer unacceptable)
- SDVOSB/VOSB participation is also mentioned as a socioeconomic consideration
What to include when you submit
- All four parts are required to be responsive: Part I signed SF 1449 (blocks 17a and 30a-c, amendment acknowledgment in B.1), Part II price proposal, Part III technical, Part IV past performance
- Price every CLIN (0001 through 4003/4004) with unit and extended prices to two decimal places and check the math
- Complete, sign and return VAAR 852.219-75 Limitations on Subcontracting and VAAR 852.219-73 SDVOSB certification with the quote (page 27 of the solicitation)
- Technical part must state you can respond to after-hours emergencies within 4 hours and include proof of licenses/certifications (WA and ID), a licensed journeyman electrician, fiber experience and Cisco programming qualifications
- Past performance: up to three recent (last 5 years) company-level references of similar scope and size; individual resumes or personnel references are not accepted
- Prices must be held firm for 60 calendar days
- Questions go by email to the contracting officer; answers are issued as an amendment on SAM.gov (no phone calls)
You must have
- Must be a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and submit the VAAR 852.219-73 certification with the quote.
852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING and VAAR 852.219-73, SDVOSB Certification with their quote to be considered for award.
- Must comply with the limitations on subcontracting and return a signed certificate; unsigned or missing certifications are rejected.
as missing or unsigned certifications result in immediate rejection as
- Electrical work must be done by a journeyman electrician licensed in Washington and/or Idaho (matching the state of the work site).
Journeymen Electrician(s) must be licensed in Washington State
- Staff must include a fiber worker and a Cisco switch programmer that the COR/program manager considers confident, with proof of experience.
- Employees must pass VA background investigations (fingerprints, e-QIP) and hold access to secured IT spaces; all must be fluent in spoken and written English.
expense of obtaining background investigations. If the investigation is conducted by the
- Active SAM.gov registration and a size at or below the $19 million small business size standard for NAICS 238210.
- Must obtain all local licenses and permits; supplemental insurance requirements also exist in the solicitation (section C.10) but that text was not available.
Not in the notice text
- Supplemental insurance requirements (section C.10) and the full text of the SDVOSB and limitations-on-subcontracting clauses, which were not in the text provided
- Total estimated contract value (only hour counts and the $10,000 materials cap are given)
- Whether there is a current contractor (none is named)
- How the award will work given the 'sole source' set-aside label in SAM.gov
- Which wage determination applies to each site (three are attached: Spokane/Stevens, Chelan/Douglas and Kootenai), and the full rates for the electrician and cabling classifications
- Exact deadline for questions (10/16/2026 in the notice vs 10/26/2026 in the solicitation)
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Key facts
- Response due
- Oct 27, 2026, 12:00 AM UTC
- Posted
- Oct 8, 2026
- Notice type
- Solicitation
- Solicitation
- 36C26026Q0456
- Agency
- Department of Veterans Affairs
- Office
- 260-Network Contract Office 20 (36C260)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Sole Source (FAR 19.14)
- NAICS
- 238210
- Product/service code
- N061
- Business type
- Construction & renovation
- Place of performance
- Spokane, WA, 99205
- Contracting contact
- Jeremiah MiddletonJeremiah.Middleton2@va.gov206-658-4299
Before you respond
Full notice text from SAM.gov
Scope: The technical service provided under this contract supports programs and hospital customers. The scope of this contract is for supporting the Mann-Grandstaff VAMC (MGVAMC) electronics & electrical shops, as well as outlying CBOCs and Vet Centers – see below “Support Locations.” The provisioning of cable, wiring, and technical support 24 hours per day, 7 days per week, 365 days per year. Services rendered under this contract shall include labor and materials (as requested and coordinated in advance) to support daily telecommunications operations, SCADA operation, Security camera installation, Wi-Fi access points installation and electrical metering. This also includes work order demands, unplanned and planned office moves/projects. This work directly advances the President’s priority of improving health outcomes and service delivery for Veterans by ensuring that the technological infrastructure supporting clinical care, telehealth, diagnostics, and secure communication systems remains reliable, resilient, and fully operational. Maintaining and expanding this infrastructure enables uninterrupted access to electronic health records, patient monitoring, digital imaging systems, and essential communication platforms used by care teams across VA facilities. 2.1 The contract shall include 1,500 hours per year at the normal business hourly rate for network cabling work orders. Normal business hours are established and understood as 8:00am-5:00pm, Monday – Friday, except weekends and Federal Holidays. 2.2 The contract shall include 100 hours per year at the after-hours rate for network cabling work orders. After business hours are defined as 5:00 p.m.–8:00 a.m., Monday–Friday, except weekends and Federal Holidays. 2.3 The contract shall include 100 hours per year at the Weekend/holiday rate for Network Cabling work orders. Weekend hours are established and understood as any hour worked Saturday and/or Sunday. Federal holiday hours are established and understood per legal holidays outlined in PWS section 5. Contractor exceeds ceiling price at their own risk. 2.4 Materials for cabling. These materials are coordinated/requested at the time of work order. Most materials will be provided by the Govt. Contractor exceeds ceiling price at their own risk. See PWS section 12. $10,000.00 Maximum ceiling price per year. IMPORTANT REMINDER: Vendors must complete and return VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING and VAAR 852.219-73, SDVOSB Certification with their quote to be considered for award. (PAGE 27 ON THE SOLICITATION MUST BE FILLED OUT AND RETURNED WITH THE QUOTE / PROPOSAL). ALL VENDORS ARE REQUIRED TO SUBMIT PARTS 1 THROUGH 4 FOUND ON PAGES 36 – 37 OF THE SOLICITATION TO BE CONSIDERED RESPONSIVE TO THE SOLICITATION. OFFERS ARE DUE BY 10/26/2026 THE CO WILL ACCEPT QUESTIONS UNTIL 10/16/2026 CO email address is Jeremiah.Middleton2@VA.GOV
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