Solicitation
Renovate Space for Patient Care Improvements
Department of Veterans Affairs · Sol. 36C24626B0038
Due in 20 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA (Network Contracting Office 6, Hampton VA) wants a general contractor to renovate about 3,500 sq ft of clinical space on the first floor of Building 47 at the Charles George VA Medical Center in Asheville, North Carolina. It is a sealed-bid (IFB), firm-fixed-price job set aside 100% for service-disabled veteran-owned small businesses (SDVOSBs), with a stated size of $1 million to $2 million and about 183 days of construction after notice to proceed. Bids open October 29, 2026 at 10:00 AM EDT.
Watch out for
- Asbestos abatement included. The prime must perform asbestos abatement and provide clearance results, which needs licensed abatement capability or a sub, and you must show liability insurance with no asbestos exclusion before award.
Conduct asbestos abatement in flooring, walls, and a sink unit containing ACM coating
- Bid bond and bonding capacity. A bid guarantee is due with the bid, and performance and payment bonds follow within 10 days of award paperwork, which can be hard for a small veteran-owned firm without a surety relationship.
The amount of the bid guarantee shall be 100 percent of the bid price or 3 million,
- Sealed bid: mistakes make you non-responsive. Missing certifications or forms (for example the VA limitations on subcontracting certificate) can get a bid thrown out, and there is no chance to fix it.
Failure to meet all requirements shall result in an offer being deemed non-
- Working inside a live, 24/7 hospital. Work must be phased, noise and vibration kept down, utilities kept on, and outages requested 7 days (minor) or 15 days (major) ahead, which adds cost and schedule risk.
The Asheville VAMC is a 24/7 operational medical facility.
- Email bids due a day before opening. Emailed bids must arrive by 5:00 PM EDT the day before the October 29 opening or they are non-responsive, which is earlier than the deadline shown on SAM.gov.
received, in its entirety, no later than 5:00 PM EDT one (1) day prior to the established Bid
- Subcontracting limit of 85%. You can only pass 85% of the money to non-certified firms, so you must keep at least about 15% for yourself or other certified SDVOSB/VOSB firms, and VA can audit it.
will not pay more than 85% of the amount paid by the government to it to firms that are not
- Short, possibly passed, pre-bid dates. The site visit (September 29, 2026) and question deadline (October 6, 2026) are listed in the bid, and the notice does not say whether the visit is required, so you may have missed chances to ask questions or see the site.
Pre-Bid Site Visit Date: 29 September 2026 at 2:00 PM EDT
- Heavy safety and documentation load. The SOW requires an Accident Prevention Plan, activity hazard analyses, daily inspections, daily production reports, photo documentation, EM 385-1-1 compliance and warranty inspections, which is a lot of overhead for a $1-2 million job.
Mandatory OSHA-10/30 training compliance
- Davis-Bacon prevailing wages. A federal wage determination for Buncombe County and nearby counties applies, so you must pay at least the listed rates plus fringe benefits and keep certified payrolls.
General Decision Number: NC20260016 05/18/2026
Read from the notice and 3 attachments. 1 not read in full.
- 36C24626B0038 IFB.pdf
- Attachment 1 Statement of Work.pdf
- Attachment 2 Final Bid Specs.pdf
- Attachment 3 Final Bid Drawings.pdf: too large
Full brief
What they want
- Renovate ~3,500 sq ft of clinical space (ENT and Podiatry patient care areas) on the first floor of Building 47
- Build a new waiting area, modernize exam rooms, add storage, and upgrade to current codes and VA design standards
- Demolition and general construction: framing, drywall, acoustical ceilings, doors, hardware, casework, countertops and finishes
- Mechanical work: remove old systems, install new VAVs, ductwork, controls and exhaust fans, then test/balance and commission
- Electrical work: new transformer, panel, wiring, lighting and lighting controls, with commissioning
- Plumbing and fire protection work: new fixtures and piping, sprinkler head changes, fire alarm modifications and testing
- Asbestos abatement in flooring, walls and a sink unit, with clearance results and documentation
- Keep the 24/7 hospital running: phased work, no unplanned utility outages, safety plans, submittals, as-builts, photos and a warranty plan
- Contract type
- Firm-fixed-price construction contract awarded by sealed bid (Invitation for Bids)
- Period of performance
- About 183 calendar days after notice to proceed (the SOW says the estimated duration is 183 days unless the Contracting Officer changes it). The start and end dates on the price schedule are blank.
- Place of performance
- Charles George VA Medical Center (Asheville VAMC), Building 47 first floor, 1100 Tunnel Road, Asheville, NC 28805
- Estimated value
- Magnitude of Construction: between $1,000,000 and $2,000,000
- How they'll choose
- Sealed bid (IFB): award goes to the responsible bidder whose bid is responsive to the invitation and judged most advantageous to the Government. No technical scoring is described; bids that miss requirements are rejected as non-responsive.
- Offers due
- Bid opening: October 29, 2026 at 10:00 AM EDT (Hampton, VA). Emailed bids must arrive by 5:00 PM EDT one day earlier, October 28, 2026. Questions (RFIs) were due October 6, 2026 at 12:00 PM EDT; the pre-bid site visit was September 29, 2026 at 2:00 PM EDT.
- How to submit
- Hard copy, or email only (no other electronic method) to Quentin Norvell, Contract Specialist (quentin.norvell@va.gov), with a courtesy copy to Keith Hunter, Contracting Officer (keith.hunter@va.gov). Bid opening location: VA NCO 6, 100 Emancipation Drive, Hampton VA 23667.
What they'll judge offers on
- Responsive bid (meets all terms, conditions, representations, certifications and technical requirements)
- Responsible bidder
- Bid price from the Bid Cost Breakdown Worksheet and price schedule (the notice does not say how price is weighed)
- If foreign construction material is requested under Buy American, its cost is added to the offered price for evaluation
What to include when you submit
- Email subject format: IFB Number, Offeror Name, Email 1 of XX, and list the attachments in each email
- Send files as .pdf, .doc or .xls only; each email must be under 10MB; .zip files may be blocked
- Tab A: cover page with solicitation number and project title, table of contents, company information (UEI, CAGE code, Tax ID, contacts), and the Bid Cost Breakdown Worksheet
- Tab B: SF 1442 blocks 14, 15, 16, 17, 19 and 20A-C signed by someone who can bind the company, acknowledging every amendment posted to SAM.gov
- Complete and certify: 52.209-7, 52.209-13, 52.219-28 (paragraphs (g)(1) to (g)(6)), 52.240-90, and the VA 852.219-75 limitations on subcontracting certificate; mark 52.225-9 as N/A
- Include the bid guarantee (bid bond or other allowed form) under FAR 52.228-1
- Include proof of SDVOSB certification from the SBA certification database
- The Government may later ask the apparent winner for the originally signed bid
You must have
- Total (100%) SDVOSB set-aside: only service-disabled veteran-owned small businesses can bid
This is a Total (100%) SDVOSB Set-Aside
- Must be registered and certified in the SBA Small Business Search (SBS) database at bid submission, and include proof of SDVOSB certification with the bid
Contractor must be registered and certified in the Small Business Search (SBS)
- Size standard $45 million under NAICS 236220
NAICS: 236220 with a size standard of $45 million
- Limitations on subcontracting: for general construction, no more than 85% of the amount paid by the Government may go to firms that are not certified SDVOSBs or VOSBs (materials excluded), so you must do about 15% of the work yourself or with certified veteran-owned subs
will not pay more than 85% of the amount paid by the government to it to firms that are not
- Bid guarantee with the bid: 100% of the bid price or $3 million, whichever is less
The amount of the bid guarantee shall be 100 percent of the bid price or 3 million,
- Performance and payment bonds are part of the contract and must stay in effect through construction (the clause list includes FAR 52.228-15; the bond block on the SF 1442 could not be read)
B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective
- Insurance: general liability $500,000 per occurrence, auto liability $200,000 per person / $500,000 per occurrence / $20,000 property damage, employer's liability of at least $100,000, plus workers' compensation; before award show general liability coverage with no asbestos exclusion
The successful bidder must present to the Contracting Officer, prior to award, evidence of
- Company identifiers with the bid: Unique Entity ID, CAGE code and Tax ID; an active SAM registration is required
c. Company information to include Unique Entry ID, Cage Code, Tax ID Number,
- Onsite personnel need TB screening, a flu vaccination, facility badges and OSHA-10/30 training
TB screening (within 90 days)
Not in the notice text
- The construction drawings (Attachment 3 Final Bid Drawings) were not provided, so exact quantities and layout are unknown
- Most of the 1,000,000-character Final Bid Specifications were not read (only the start and end), so detailed technical requirements, submittal rules and other conditions may be missing
- A middle section of the IFB (about 33,000 characters, covering clauses 4.3 to part of 4.6) was cut off in the text provided
- Whether the pre-bid site visit was mandatory, and whether a bidder who skipped it can still bid
- Whether performance and payment bonds are required (the SF 1442 bond block did not read clearly, but the clauses and specs point to bonds)
- Start and end dates of the base period and the notice-to-proceed date (price schedule dates are blank)
- How price is compared and what tie-break or responsibility checks apply beyond 'most advantageous to the Government'
- Number of days bids must stay open (the acceptance-period blank on the SF 1442 was not filled in the text)
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Key facts
- Response due
- Oct 29, 2026, 2:00 PM UTC
- Posted
- Sep 11, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24626B0038
- Agency
- Department of Veterans Affairs
- Office
- 246-Network Contracting Office 6 (36C246)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 236220
- Product/service code
- Z2DA
- Business type
- Construction & renovation
- Place of performance
- Asheville, NC, 28805
- Contracting contact
- Quentin A Norvell SrQuentin.Norvell@va.gov757-315-3964
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
.
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