Solicitation
ADEQ Compliance Underground Fuel Storage
Department of Veterans Affairs · Sol. 36C26226Q1039_1
Due in 13 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
The VA's Network Contract Office 22 wants a certified contractor to test, inspect, certify and report on the underground diesel fuel storage tanks (USTs) at the Phoenix VA Health Care System in Arizona, so the site stays compliant with Arizona (ADEQ) and EPA rules. It is a firm-fixed-price contract with one base year starting 11/01/2026 plus four one-year options, running through 10/31/2031 if all options are used. Quotes are due by email on October 23, 2026.
Watch out for
- Specialized Arizona certification required. Only firms that are already ADEQ-certified service providers with certified staff and 3+ years of tank testing experience can bid, so a general contractor would have to team with or subcontract to a qualified firm.
Contractor must be an ADEQ-Certified Service Provider (SP).
- Missing paperwork means no evaluation. The VA Form 10091, W-9 (sent to Austin, TX), SAM proof and signed certifications must come with the quote, and leaving them out can get your offer thrown out without being scored.
Offeror not being evaluated.
- Short timeline and conflicting due time. Questions are due October 16 and quotes October 23, 2026; SAM.gov shows the deadline at UTC-06:00 while the RFQ says 3:00 PM MST (Arizona time), which is an hour apart, so confirm with the contracting specialist and submit early.
All offers are due NLT October 23, 2026, at 3:00 PM MST.
- Veteran-owned subcontracting limits and preferences. SAM.gov shows no set-aside, but the RFQ requires the VA 50% limitation-on-subcontracting certification (tied to SDVOSB/VOSB firms) and lists VA veteran-owned evaluation factor clauses, so the rules for who may bid and who you can subcontract to are unclear.
- Two proposal versions required. You must prepare both a redacted and an unredacted PDF of your technical proposal, experience and certificates, matching page for page, which adds work for a small quote.
Each Offeror shall submit two
- Hazardous site and restricted work hours. Work is limited to weekdays 7:00 AM to 3:00 PM with 7 days' notice to the COR, and requires confined space procedures and intrinsically safe equipment around fuel tanks, which adds safety, training and equipment cost.
Contractor shall coordinate all work at least 7 days in advance with the COR
- Open-ended emergency repair and call-out items. Emergency repairs and call-outs are priced as one lump-sum line each per year with no stated scope, hours or response time, so you must guess at the workload when pricing.
- Document inconsistencies. The RFQ has copied template wording (for example a technical factor about 'the device you are providing' and invoices for 'storage containers') and the VETS-4212 requirement appears in one section but not the other, so ask questions before the October 16 cutoff.
Read from the notice and 3 attachments.
- S02. RFQ 36C26226Q1039_1 ADEQ Compliance Underground Fuel Storage UPDATED.pdf
- W9 Request for Taxpayer Identification Number and Certification.pdf
- VA10091 Vendor Request Form.pdf
Full brief
What they want
- Annual testing and inspection of the underground tanks: automatic tank gauge (ATG) system certification, walkthrough inspections, line leak detector testing, annual line tightness testing
- Annual reporting to ADEQ (Arizona Department of Environmental Quality)
- Every-3-years testing: spill buckets, containment sump integrity, overfill prevention equipment, plus the full ADEQ documentation package
- Submit evidence that the containment sumps used to monitor piping are liquid tight, and documents showing the tank 10 diesel spill bucket and flapper valve were tested after a repair
- Emergency repairs to underground tanks and related equipment, and emergency call-outs to troubleshoot problems (priced as separate line items)
- Deliver repair recommendations, deficiency reports, updated compliance checklists and annual/triennial compliance packages, with documentation within 5 business days of service
- Follow Phoenix VA safety rules (badging and escorts, PPE, confined space procedures, intrinsically safe equipment, spill response, hot work permits)
- Contract type
- Firm-fixed-price (RFQ under commercial item rules, FAR Part 12)
- Period of performance
- 1 base year (11/01/2026 to 10/31/2027) + 4 one-year options, through 10/31/2031. Also includes a possible extension of up to 6 months under FAR 52.217-8; total duration cannot exceed 5 years.
- Place of performance
- Carl T. Hayden VA Medical Center (Phoenix VA Health Care System), 650 E. Indian School Road, Phoenix, AZ 85012
- How they'll choose
- Best value, comparing offers against each other (comparative evaluation). Price is not the only factor and lowest price technically acceptable (LPTA) will not be used. Options are added to the base price, and the government may reject offers with significantly unbalanced option prices.
- Offers due
- October 23, 2026, 3:00 PM MST (SAM.gov lists 2026-10-23 3:00 PM at UTC-06:00; the RFQ form says 3PM MDT). Questions are due October 16, 2026, 1:00 PM MST.
- How to submit
- Email to jasmon.cornick@va.gov and NCO22SERVICES4SOLICITATIONINBOX@va.gov. Subject line: RFQ# 36C26226Q1039_1 - ADEQ Compliance for Underground Fuel Storage/Offer/Cornick. Faxed offers are not accepted.
What they'll judge offers on
- Technical Approach: how you will meet the statement of work and comply with ADEQ, EPA 40 CFR Part 280, NFPA 30/30A and VA safety rules, with current ADEQ certificates
- Experience: past three years of similar work with contract numbers, dollar values, POCs and any subcontractors (the government also reviews CPARS past performance reports)
- Required Documents: VA Form 10091, W-9, SAM registration, signed VAAR 852.219-75/-76 certifications if applicable, acknowledged amendments
- Price: checked for reasonableness using the Price/Cost Schedule
What to include when you submit
- Send the offer in PDF format that is also compatible with Microsoft Office software; you are responsible for confirming the contract specialist received it before the deadline
- Submit two versions of the technical proposal, past experience and certificates/licenses as separate PDFs, one labeled UNREDACTED and one labeled REDACTED (only trade secrets/confidential business information removed), in the file name and on the cover page
- Label each submission with contractor name, business address, solicitation number 36C26226Q1039_1 and a point of contact (name, phone, email)
- Number all pages, index them and cross-reference them to the statement of work sections; leave out watermarks and non-essential material
- Fill in the Price/Cost Schedule (a unit price on each line item for the base year and all four option years) and keep price out of the technical volume
- Submit VA Form 10091 (FMS Vendor File Request) and a W-9 to the VA Financial Service Center in Austin, TX through the CEP portal or fax 512-460-5221, and include verification with the quote
- Include proof of active SAM registration
- Sign and return the VAAR 852.219-75 (limitations on subcontracting) certification and 852.219-76 if applicable, and sign and return any amendments
- Include VETS-4212 federal contractor reporting for requirements valued at $200,000 or more
- Experience entries need contract number, dollar value, period of performance, prime POC (name, phone, email), work location, and whether subcontractors were used (with their name, address, phone, UEI, POC and experience)
- Invoices are monthly through the Tungsten Network
You must have
- Must be an ADEQ-Certified Service Provider
Contractor must be an ADEQ-Certified Service Provider (SP).
- All personnel doing the work must hold active ADEQ certifications
All personnel must hold active ADEQ certifications.
- Personnel need at least 3 years of verifiable underground tank testing experience
Personnel must possess a minimum of three (3) years of verifiable UST testing experience.
- Active registration in SAM.gov, with proof included in the quote
Verification of Registration in System for Award Management (SAM)
- Signed VA limitations-on-subcontracting certification (VAAR 852.219-75); for services you may not pay more than 50% of the amount paid to you to firms that are not certified SDVOSB/VOSBs
(d) Offeror completed certification/fill-in required.
- Offers must show a record of similar work in the past three years, supported by contract details
Offerors must provide the past three years of experience performing similar work.
Not in the notice text
- Estimated contract value or budget (the notice states none)
- Whether there is a current contractor; the notice names no incumbent or previous contract number
- Scope, expected hours and response times for the emergency repair and emergency call-out line items
- Tank sizes, locations and test history beyond 'three USTs used for emergency diesel storage'
- Which set-aside or veteran-owned preference actually applies, given the 'none' set-aside in SAM.gov and the VA subcontracting certification in the RFQ
- Page limit for the quote (none is stated)
- Whether any amendments have been issued (the RFQ asks for amendments to be acknowledged)
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Key facts
- Response due
- Oct 23, 2026, 9:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- 36C26226Q1039_1
- Agency
- Department of Veterans Affairs
- Office
- 262-Network Contract Office 22 (36C262)
- NAICS
- 493190
- Product/service code
- Z1GC
- Business type
- Transportation, logistics & vehicles
- Place of performance
- AZ, 85012
- Contracting contact
- Jasmon Cornickjasmon.cornick@va.gov4804667924
What similar contracts paid
6 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 74% of the dollars in this market over the last 3 fiscal years.
Typical contract$135KMiddle half: $122K to $164K
Typical per year$130KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
The Contractor shall provide all labor, materials, certified personnel, equipment, and tools necessary to perform the annual and triennial ADEQ-mandated Underground Storage Tank (UST) testing, inspection, certification, compliance documentation, and reporting for the Phoenix VA Health Care System. All work shall comply with ADEQ requirements, EPA 40 CFR Part 280, NFPA 30/30A, and VA environmental and safety policies.
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