Solicitation
620-23-205 Mission Critical Roofs Phase II
Department of Veterans Affairs · Sol. 36C24226B0051
Due in 8 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA Hudson Valley Healthcare System (Network Contracting Office 2) wants a contractor to replace the gabled, dormer and flat roofs on buildings 12 and 27 at its Montrose, NY campus, including asbestos abatement and new fall protection. It is a 100% service-disabled veteran-owned small business (SDVOSB) set-aside sealed bid for a firm-fixed-price contract. The estimated size is $1 million to $5 million, with 365 calendar days to finish after notice to proceed. Bids are emailed and due October 16, 2026 at 9:45 AM Eastern.
Watch out for
- Asbestos abatement in occupied hospital buildings. Roof demolition includes asbestos abatement next to working hospital buildings, which needs licensed abatement capability, air-handling plans and added insurance and cost.
roof demolition, fall protection demolition, asbestos abatement, roof installation, and fall protection installation
- Large bid bond plus performance and payment bonds. You need a bid bond of at least 20% of your price (up to $3 million) when you submit, then full performance and payment bonds if you win, which is hard for a small firm to line up quickly.
A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.
- Site visit already passed. The only scheduled pre-bid site visit was September 15, 2026 and no others are allowed, yet the specs say a bidder attests it visited the site, so you may be pricing blind.
NOTE: NO OTHER SITE VISITS WILL BE ALLOWED.
- Working in a hospital that never closes. All shutdowns must be scheduled with the VA, and you must write a work plan with infection control and life-safety measures, which adds planning and cost.
The Medical Center must maintain its operation 24 hours a day 7 days a week.
- Conflicting dates and bid-opening details. The original solicitation says bids are due Oct 9 (with a typo reading 'September 259'), the amendment moves it to Oct 16, and the Teams access codes differ, so follow the amendment and confirm with the Contracting Officer.
** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-16-2026 09:45 EDT
- NAICS code and subcontracting limit do not match. SAM.gov lists NAICS 236220 (general building construction), the solicitation says 238160 (roofing), and the subcontracting certificate uses the 75% special-trade limit rather than the 85% general-construction limit; confirm which applies.
The North American Industry Classification System Code (NAICS) is 238160 with a Business Size Standard of $19M
- Old design documents that do not line up. The specs and drawings are dated 2023, the specs cover nine buildings while this job is buildings 12 and 27, and the statement of work is titled Phase I and mentions design, so scope may be unclear.
Everything related to Building 5, removed from the scope of the project.
- Funds not yet available. The availability of funds clause says the VA has no payment obligation until funds are provided, so award or payment timing could slip.
Funds are not presently available for this contract.
- Prevailing wage (Davis-Bacon) rates apply. A Westchester County wage determination is attached, so you must pay at least those rates and keep certified payroll records, which raises labor cost.
General Decision Number: NY20260017 05/18/2026
- Pre-bid RFI answers and most of the specs not reviewed. The spreadsheet of answered questions and large parts of the specs, drawings and solicitation were not available, so important requirements or changes may be missing from this brief.
Read from the notice and 7 attachments. 1 not read in full.
- 36C24226B0051 0001.docx
- S02 - 36C24226B0051 Final.docx
- S02 - 620-23-205 Phase 2 Specifications.pdf
- Limitation in Subcontracting Cert.docx
- Buy American Certificate.pdf
- S02 - 620-23-205 Drawings 2026.pdf
- Wage Determination Westchester County Roofs.pdf
- VMON-004-Pre_Bid_RFIs.xlsx: spreadsheet: not read yet
Full brief
What they want
- Replace gabled, dormer and flat roofs on buildings 12 and 27 at the Montrose VA campus
- Remove the old roofs, including asbestos abatement and lead-paint related work listed in the specs
- Replace or add fall protection and other structural roof components
- Keep egress, utilities and hospital operations running 24/7 while working (work plan, ICRA, interim life safety measures)
- Build a project schedule and submittals, and use the VA's Autodesk Build (ACC) platform for all official project communication
- Get staff badged and cleared through a VA background investigation before working
- Provide bonds, insurance and Buy American / limitations on subcontracting certifications
- Contract type
- Firm-fixed-price (sealed bid, single base bid item)
- Period of performance
- 365 calendar days from Notice to Proceed (the first 30 days are for submittals, then up to 30 days of VA review before site work starts). No option periods are mentioned in the text provided.
- Place of performance
- VA Hudson Valley Healthcare System, Montrose Campus, 2094 Albany Post Road, Montrose, NY 10548
- Estimated value
- Magnitude of construction: between $1,000,000 and $5,000,000
- How they'll choose
- Sealed bid with a public bid opening (FAR Part 14 style). The only price line is one lump-sum Base Bid. The text provided does not spell out how the winner is picked.
- Offers due
- October 16, 2026 at 9:45 AM Eastern (extended by Amendment 0001; bid opening at 10:00 AM Eastern on Microsoft Teams)
- How to submit
- Email only to the Contracting Officer, Dany Humphreys (dany.humphreys2@va.gov). No hand-carried or mailed bids.
What to include when you submit
- Include a copy of the bid bond with the emailed bid
- Return the signed VAAR 852.219-75 Limitations on Subcontracting certificate with the bid
- Include the Buy American certificate (FAR 52.225-2)
- Submit your annual VETS-4212 report
- Complete the SF 1442 offer section and the Base Bid price
- Acknowledge every solicitation amendment (the solicitation says to acknowledge all of them)
- Evidence of general liability insurance with no asbestos exclusion is due to the Contracting Officer before award
- Questions were due September 25, 2026 at 4PM EST, so that window has passed
You must have
- Must be a service-disabled veteran-owned small business. This is a 100% SDVOSB set-aside.
This is a 100% Service-Disabled Veteran Owned Small Business set aside procurement.
- Active SAM.gov registration with a UEI, and verified/certified as an SDVOSB in the SBA certification search, both at bid submission and at award
To be eligible for award, Contractor must be registered in www.sam.gov with a Unique Entity Identifier
- Submit your annual VETS-4212 report
Offerors must submit their annual Vets4212 Report.
- Bid guarantee (bid bond) of at least 20% of the bid price, capped at $3,000,000, because the bid will be over $150,000
A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.
- Payment bond (SF 25A) and performance bond (SF 25) from the winning bidder
will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25
- Limitations on subcontracting: the box checked is special trade construction, so no more than 75% of the amount paid by the government (materials excluded) may go to firms that are not VIP-listed SDVOSBs or VOSBs
the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs
- The signed limitations on subcontracting certificate must come in with the bid or the bid is not considered
The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal.
- Buy American certificate (FAR 52.225-2) is a separate required form
FAR 52.225-2 Buy American Act Certificate is a separate requirement attached.
- Insurance: general liability $500,000 per occurrence, automobile liability, workers' compensation and employer's liability. The general liability policy must not exclude asbestos.
evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage
- Workers must pass a VA background investigation and get facility ID badges before working
Contractor employees are required to pass a background investigation prior to being allowed to work.
- The design firm AE Works and its subsidiaries or affiliates cannot receive the award
awarded to AE Works or its subsidiaries or affiliates.
- Key staff must get access to and complete training on the VA's Autodesk Construction Cloud (ACC) platform shortly after award
Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.
Not in the notice text
- Answers to bidder questions are in VMON-004-Pre_Bid_RFIs.xlsx, which could not be read
- How the award will be decided (for example lowest price among responsible bidders) is not stated in the text provided
- Large middle sections of the solicitation, technical specifications, drawings and wage determination were left out of the text provided, including the asbestos abatement and roofing spec details, warranty, liquidated damages and the roofer wage rates
- Exact bond amounts (the penal sum) and how long the government can hold bids before acceptance
- Whether another site visit or access appointment is possible, since the one scheduled visit was September 15, 2026
- Which NAICS code and which limitation on subcontracting percentage (75% or 85%) really applies
- Whether work on Building 5 and the other buildings in the 2023 specs is excluded from this job
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Key facts
- Response due
- Oct 16, 2026, 1:45 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- 36C24226B0051
- Agency
- Department of Veterans Affairs
- Office
- 242-Network Contract Office 02 (36C242)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 236220
- Product/service code
- Y1DZ
- Business type
- Construction & renovation
- Place of performance
- Montrose, NY, 10548
- Contracting contact
- Dany Humphreysdany.humphreys2@va.gov
- Versions
- 4 (amended since first posted)
Full notice text from SAM.gov
620-23-205 Mission Critical Roofs Phase II RFI Responses Updated Limitations of Subcontracting uploaded Updated Wage Determinations uploaded Extended Bid Opening Date to 10/16/2026 9:45AM EDT
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