Combined Synopsis/Solicitation
Boiler Rental Montrose VAMC
Department of Veterans Affairs · Sol. 36C24227Q0042
Due in 11 days
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The VA Hudson Valley Healthcare System (Montrose Campus, NY) wants to rent a temporary 1000 HP fire tube steam boiler for its central utilities plant while its own boiler #2 is being repaired. The vendor delivers, hooks up (gas, oil, steam, feedwater, electric), maintains and later removes the boiler. It is a firm-fixed-price RFQ for about 5 months (Nov 1, 2026 to Mar 31, 2027), open to all businesses, with a possible extension.
Watch out for
- Very tight install deadline. Quotes are due Oct 21, but the boiler must be fully installed, tested and operational by Nov 1, which leaves about 10 days to deliver, pipe, weld, wire and test.
This service contract to provide and install the temporary boiler must be completed by November 1, 2026.
- Large construction-type scope inside a rental. You must install and weld gas, oil, 10-inch steam and heat-traced feedwater piping and run power across roughly 150-200 feet, which needs licensed trades, permits and subcontract coordination.
The steam piping shall be welded and pressure tested to ensure no leaks in the piping run.
- 24/7 availability for a heating system. The boiler heats the hospital, so you must respond to failures any time during the rental, which is costly for a small team.
vendor shall be available 24/7 throughout the rental of this boiler equipment
- Vendor pays for all repairs. Repair costs during the rental are yours under a firm-fixed price, so equipment condition and price risk fall on you.
Repairs required while the unit is on rental will be covered by the Vendor.
- Open-ended rental length and fixed removal window. The VA can extend the rental if its boiler repair runs late, and you must remove the boiler within 21 days once told to.
The contract shall include an option to extend the rental period of the boiler rental
- Must accept all terms without changes. Your quote must state the terms are acceptable as written, so you cannot take exceptions.
The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.
- Set-aside wording conflict. The notice says full and open competition, but the clause list includes a total small business set-aside notice, so confirm with the contract specialist.
52.219-6, Notice of Total Small Business Set-Aside (DEVIATION) (NOV2025)
Read from the notice and 2 attachments. 5 not read in full.
- 36C24227Q0042.docx
- 2015-4187 05132026.pdf
- temp steam.jpg: .jpg files aren't read yet
- temp water.jpg: .jpg files aren't read yet
- temp gas.jpg: .jpg files aren't read yet
- temp oil.jpg: .jpg files aren't read yet
- Temp electric.jpg: .jpg files aren't read yet
Full brief
What they want
- Rent a 1000 HP fire tube steam boiler (35,000 lbs/hr steam, natural gas and #2 oil capable) for November 2026 through March 2027
- Deliver and install it, fully tested and operational, tied into the existing 95 PSIG steam system
- Install about 150 feet of 3-inch gas piping, 1-inch oil piping, 10-inch insulated welded steam piping, and 6-inch heat-traced feedwater piping
- Run electrical service to the boiler from the plant's existing 250 Amp breaker and provide boiler monitoring and emergency stop controls from the boiler plant
- Provide monthly maintenance (minimum 10 hours per month), 24/7 availability for failures, and cover all repairs during the rental
- Provide two internal inspection reports (before delivery and at the end), get required permits, and train boiler plant staff
- Remove the boiler within 21 days when the VA directs, and offer an option to extend the rental
- Contract type
- Firm-fixed-price purchase order from an RFQ (commercial services, combined synopsis/solicitation)
- Period of performance
- 11/01/2026 to 03/31/2027 (5 months); installed and operational by Nov 1, 2026 for use Dec 1, 2026; option to extend if the VA boiler #2 repair runs late
- Place of performance
- VA Hudson Valley HCS, Montrose Campus, 2094 Albany Post Road, Montrose, NY 10548
- How they'll choose
- Comparative (side-by-side) evaluation of quotes under simplified acquisition procedures; technical capability and past performance combined are equal in weight to price
- Offers due
- October 21, 2026 at 2:00 PM Eastern Time (questions due October 20, 2026 at 1:00 PM ET)
- How to submit
- Email to Dolores.Sachuk-Thompson@va.gov with the solicitation number 36C24227Q0042 in the subject line
- Page limits
- Technical capability narrative: no more than 10 pages
What they'll judge offers on
- Technical capability (capability statement, unit cut sheet, schedule, key personnel, subcontractor info, insurance certificate)
- Past performance (at least three references of similar size and scope)
- Price (must be fair and reasonable per the Contracting Officer's price analysis)
What to include when you submit
- Company name, address, phone and UEI, plus the same for any other business supplying personnel or support
- Technical capability statement of no more than 10 pages showing you regularly do 1000 HP fire tube boiler rental, covering transition-in, staffing, training, methodology, quality assurance and reporting
- Cut sheet of the exact unit and auxiliary equipment offered
- Proposed schedule
- Key personnel qualifications and any subcontractor or joint partner names, addresses, size status and UEIs
- Certificate of Liability Insurance in the offeror's name
- Three relevant past performance references with name, address, contract number, dates and value
- Statement that the solicitation terms are acceptable without modification, deletion or addition
- Completed representations and certifications not already in SAM, and a statement of agreement with all terms
- Prices held firm for 60 calendar days
- Site visit is Monday October 19, 2026 at 10:00 AM; no other site visits
You must have
- Must be a firm regularly engaged in 1000 HP fire tube boiler rental services
a contractor regularly engaged in the field of 1000 HP Fire Tube Boiler Rental services
- Certificate of liability insurance in the offeror's name (plus supplemental insurance requirement CL-120 and FAR 52.228-5 for work on a Government installation)
Offeror must provide a Certificate of Liability Insurance in the name of the Offeror.
- Three relevant past performance references of similar size, scope and complexity
Offeror shall provide three (3) relevant past performance references of the same size, scope and complexity of this requirement
- Boiler must meet VA boiler safety standards and codes (VHA Safety Device Testing Manual, Boiler Plant Directive 1810, ASME, NFPA 85)
The boiler shall meet the requirements of the VHA Safety Device Testing Manual and Boiler Plant Directive 1810.
- Vendor must obtain required permits (e.g., hot work, confined space) on the VA's behalf
Vendor must obtain permit(s) on behalf of the VA for the temporary boiler as required.
- Service Contract Act wage rules apply (wage determination 2015-4187 is attached)
52.222-41, Service Contract Labor Standards (DEVIATION) (NOV 2025)
Not in the notice text
- Estimated value or budget (price schedule has 5 months at an unspecified unit price)
- Contents of the five hookup photos (temp steam, water, gas, oil, electric), which were not read
- Exact option-period length and pricing for extending the rental
- Whether the set-aside status is full and open or total small business (the clause list says small business)
- The 'Max Fuel Input 33,000:000 BTU/Hr' figure appears to have a typo and should be confirmed
- Which VA specifications beyond those named apply to the installation
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Key facts
- Response due
- Oct 21, 2026, 6:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C24227Q0042
- Agency
- Department of Veterans Affairs
- Office
- 242-Network Contract Office 02 (36C242)
- NAICS
- 238220
- Product/service code
- W045
- Business type
- Construction & renovation
- Place of performance
- Montrose, NY, 10548
- Contracting contact
- Dolores Sachuk-ThompsonDolores.Sachuk-Thompson@va.gov716-862-7461 x22383
- Versions
- 2 (amended since first posted)
Before you respond
Full notice text from SAM.gov
The purpose of this amendment to 36C24227Q0042 is to do the following: Remove the following clauses: 52.219-6, Notice of Total Small Business Set-Aside (DEVIATION) (NOV2025) 52.219-14, Limitations on Subcontracting (DEVIATION) (NOV 2025) Sets a meeting place for the site visit on Monday, October 19, 2026 @10:00am as the following: VA Hudson Valley Healthcare System Montrose Campus Franklin Delano Roosevelt Hospital 2094 Albany Post Rd. Montrose, NY 10548 Report to: Building 16 Engineering Conference Room
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