Presolicitation
Anesthesia Units Extend due date/time
Department of Veterans Affairs · Sol. 36C24125R0116
Due in 19 days
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AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Regional Procurement Office East plans to award nationwide contracts for anesthesia machines, with accessories, installation, training, warranty, maintenance and consumables, for VA medical centers. Orders would be firm-fixed-price over a 5-year base period plus one 5-year option. This notice is mainly a deadline extension: offers are now due 10/29/2026 at 4:00 PM Eastern, and most requirements come from a September 2025 draft RFP whose middle section (offer instructions, pricing schedule) was not provided.
Watch out for
- Only a draft RFP is in the file. The detailed requirements come from a September 2025 draft, and its middle section (offer instructions, pricing schedule, past performance forms) was not provided, so the final solicitation may differ.
This is a DRAFT posting of the Request for Proposals (RFP) for anesthesia units at the national
- Conflicting award structure. The notice text says multiple awards, but the statement of work says a single-award IDIQ per manufacturer, so it is unclear how many awards and who competes.
Part 15 single-award IDIQ per original equipment manufacturer (OEM).
- Aimed at manufacturers and authorized distributors. A reseller without OEM authorization cannot qualify, and a distributor needs a letter from the manufacturer.
anticipated procurement will be awarded to a manufacturer or an authorized
- Nationwide 24/7 service and fast response. You must provide 24/7 toll-free support, a 2-hour emergency response, on-site response within 24 hours and repairs within 48 hours at VA sites across the country, which is hard without a national service network.
The Contractor shall respond within two (2) hours
- Pass/fail technical gate. A system that misses any one of the nine Minimum Technical Requirements fails and gets no further review.
Proposals that receive a fail rating on this sub factor will not receive further evaluation
- Contractor pays for travel, training travel and compliance. VA will not pay contractor travel, biomedical training at your facility includes travel and lodging costs, and you cover VA network connection costs and recall costs.
The Government will not pay for any Contractor travel under this requirement.
- VA network and cybersecurity paperwork. Remote-monitoring systems must connect to the VA network and cloud at your cost, with VA risk-assessment documents such as MDS2 and data flow diagrams.
remote monitoring. The contractor shall be responsible for all costs associated
- Data breach liquidated damages. If a breach involves sensitive personal information, you owe VA a set amount per affected person, which could be large.
responsible for paying to the VA liquidated damages in the amount of $37.50 per affected
- Fast delivery to all locations. Deliveries are due within 60 days of an order, to sites that can include Alaska, Hawaii, Puerto Rico and overseas.
60 days of award of the Delivery/Task Order unless otherwise specified.
- Due date moved several times. The date has moved from 10/9/2026 to 10/29/2026, so plan for further changes and watch for new amendments.
Due date/time has been extended to 10/29/26 NLT 16:00 EDT
Read from the notice and 9 attachments.
- 36C24125R0116 0003.pdf
- 36C24125R0116_4.docx
- 36C24125R0116 Amend 0002.pdf
- 36C24125R0116_3.docx
- Draft 36C24125R0116 Amend 0001.pdf
- 36C24125R0116 0001_1.docx
- DRAFT 36C24125R0116 24 Sept 2025 version.pdf
- 36C24125R0116_1.docx
- Minimum Technical Requirements.pdf
Full brief
What they want
- Anesthesia machines (units) with accessories, delivered, installed and tested at VA medical centers nationwide as orders are placed
- At least a 12-month manufacturer warranty on each system, with parts, labor, travel and software updates included
- Post-warranty maintenance service agreements priced as separate line items, with 24/7 phone support and fast on-site response
- On-site clinical staff training, plus training for VA biomedical technicians at the contractor's facility
- Consumables and accessories sold from the same contract
- Pre-installation checklists, a site survey within 30 days of each order, manuals, and proof of FDA clearance
- Connection of remote-monitoring systems to the VA network, with VA cybersecurity paperwork (MDS2, data flow diagram, and similar)
- Quarterly sales reports and trade-in handling of old systems
- Contract type
- Indefinite-delivery/indefinite-quantity (IDIQ) contracts with firm-fixed-price orders (draft RFP)
- Period of performance
- 10 years: 5-year base period + one 5-year option period (per the draft RFP)
- Place of performance
- Nationwide: any VA site in the U.S. including Alaska, Hawaii and Puerto Rico, possibly overseas VA sites
- How they'll choose
- Best-value tradeoff in the draft RFP: pass/fail technical requirements, then Maintenance Plan, Past Performance and Price. Non-price factors combined are significantly more important than price; award may go to other than the lowest price.
- Offers due
- 10/29/2026 at 4:00 PM Eastern (extended by Amendment 0003; earlier extended to 10/9/2026)
- How to submit
- Not stated in the text provided. The draft RFP points to Section E.1 (instructions to offerors), which was cut from the text. Questions go by email only to melanie.stockman@va.gov and sarah.scott1@va.gov.
What they'll judge offers on
- Technical (three equal sub-factors): System-specific Minimum Technical Requirements (pass/fail); Universal Requirements for All Systems (pass/fail); Maintenance Plan
- Past Performance (two equal sub-factors): Past Experience (work in the past 5 years); Past Performance Quality (from past performance questionnaires)
- Price: total of all line-item prices for each anesthesia system, including options
What to include when you submit
- Say which specific anesthesia system requirements you intend to meet (you can offer one or more systems)
- Include a completed copy of FAR 52.212-3 (representations and certifications) with the offer
- Acknowledge each amendment (0001, 0002, 0003) in your offer
- Provide a Maintenance Plan, a past experience write-up, and past performance questionnaires (template to be in the final RFP)
- Price each system separately, list all line items including options, and say where discounts apply when offering more than one system
- Provide proof of FDA clearance, and an authorized distribution letter on OEM letterhead if you are a distributor
- No pricing was wanted at the draft stage; the final RFP will have a CLIN (line-item) structure
You must have
- Open to all businesses (no set-aside). The size standard for NAICS 339112 is 1,000 employees.
This solicitation is unrestricted and the associated North American Industrial Classification
- Must be the manufacturer or an authorized distributor, and a distributor must provide an authorized distribution letter on OEM letterhead.
anticipated procurement will be awarded to a manufacturer or an authorized
- Each system must be cleared by the FDA, and you must provide proof of clearance.
The anesthesia units must be cleared by the Food & Drug Administration
- Each system must pass all nine Minimum Technical Requirements (pass/fail), such as a hypoxic mixture fail-safe, ventilation modes, flow ranges and alarms.
The anesthesia units must have a hypoxic mixture fail-safe system
- Systems must interface with VA health record and anesthesia record-keeping systems.
The anesthesia units must be able to interface with VA VISTA, CPRC,
- Active SAM registration with current representations and certifications (a completed FAR 52.212-3 goes with the offer).
Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror
- Contractor staff with VA system access must sign the Rules of Behavior and complete VA cyber security and privacy training, and may face VA background investigations.
Sign and acknowledge (either manually or electronically) understanding
- Equipment must meet standards such as NFPA-99, UL and IEC 60601-1-2 electromagnetic compatibility.
edition of NFPA-99, FDA, U.L., and other applicable state, local, national, and
Not in the notice text
- Offer submission method, format and page limits (Section E.1 instructions to offerors were cut from the text)
- The line-item (CLIN) structure, quantities, pricing schedule and any ceiling or estimated value
- The beginning of the evaluation section, the Universal Requirements list and the past performance questionnaire template
- Whether the final RFP keeps the draft terms, and whether it will be one award per manufacturer or multiple awards
- The deadline for vendor questions (left blank in the draft)
- The place of performance field in the notice is empty; sites depend on future orders
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Key facts
- Response due
- Oct 29, 2026, 8:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Presolicitation
- Solicitation
- 36C24125R0116
- Agency
- Department of Veterans Affairs
- Office
- 241-Network Contract Office 01 (36C241)
- NAICS
- 339112
- Product/service code
- 6515
- Business type
- Medical & healthcare
- Contracting contact
- Melanie A StockmanMelanie.Stockman@va.gov320-255-6309
What similar contracts paid
22,789 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 38% of the dollars in this market over the last 3 fiscal years.
Typical contract$253KMiddle half: $87.9K to $1M
Typical per year$215KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
36C24125R0116 Anesthesia procurement
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