Combined Synopsis/Solicitation
FY26 SERVICE - No. 6 Boiler Feed Pump Replacement (1X) - VA New Jersey Health Care, Lyons, NJ
Department of Veterans Affairs · Sol. 36C24226Q0964
Due in 7 daysSDVOSB
A newer version of this notice has been posted. See the latest version.
AI summary Beta
The VA New Jersey Health Care System wants a contractor to swap out the offline No. 6 boiler feedwater pump (a Pentair Aurora 431B) at the Lyons VA Medical Center boiler plant, using a rebuilt spare already on site and laser alignment. The contractor also overhauls the removed pump at its own shop and returns it as a spare with a seal kit and rotating assembly. It is a firm-fixed-price award set aside for service-disabled veteran-owned small businesses (SDVOSBs), with quotes due October 15, 2026.
Watch out for
- SDVOSB certification required. Only SBA-certified service-disabled veteran-owned firms can win, and the prime must stay within the subcontracting limits.
VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (DEVIATION)
- Short completion window. Work must finish within 30 days of award, while the plant is running on one pump, so you need the shop capacity and parts ready to go.
The work will be completed no later than 30 days after receipt of award.
- Option years mentioned but not priced. The evaluation text says price is judged over a base plus four option years, but the price schedule lists only a base period, so ask or price carefully.
Price will be evaluated for fairness and reasonableness based on the total aggregate cost of a base plus four (4) option year period.
- Scope details do not fully line up. The background says a rebuilt spare is already at the plant, yet the contractor must also rebuild the removed pump and supply a seal kit labelled for a 430B model while the pump is a 431B.
Aurora 476-0393-644 Overhaul Seal KT PS2 430B
- Critical equipment in a live plant. The boiler plant runs 24/7 and is currently relying on one pump, so schedule slips or a failed startup would matter to the VA and work is limited to weekday daytime hours.
has been relying solely on one fully functioning pump (No.5)
- Questions window closed. Questions were due October 6, 2026, so you must rely on the Q&A amendment and the documents, and there is no site visit.
There will be no site visit scheduled.
- Strict submission format. Quotes must be emailed in two parts and anything sent another way is rejected, with an eight-page cap on the capabilities statement.
Quotes submitted by any other means will not be accepted.
Full brief
What they want
- Lock out and tag out, then remove the offline No. 6 feedwater pump (Pentair Aurora 431B) from Building 14
- Clean and inspect the area and prepare it for the new pump, following the VHA piping specifications (no A307 bolts; compressed inorganic fiber nitrile gaskets rated for steam)
- Install the rebuilt spare pump and laser-align the pump and motor shafts to the manufacturer's specifications
- Verify proper operation during VA's test run, checking for leaks, excess vibration or pressure problems
- Take the removed pump to the contractor's facility, rebuild/overhaul it, and deliver it back as a spare
- Supply an overhaul seal kit (Aurora 476-0393-644) and a rotating pump assembly (Aurora 700-0673-644) with the delivered spare
- Provide new, current-production materials with the manufacturer's 12-month warranty and a one-year guarantee on anything not covered
- Contract type
- Firm-fixed-price (commercial products and services)
- Period of performance
- Base period 11-15-2026 to 02-14-2027 per the price schedule; work to be finished no later than 30 days after receipt of award; no option years listed in the price schedule
- Place of performance
- VA New Jersey Health Care System, Lyons VA Medical Center, Boiler Plant Building 14, 151 Knollcroft Road, Lyons, NJ 07939
- How they'll choose
- Comparative evaluation of quotes against each other; the four factors are not weighted
- Offers due
- October 15, 2026, 3:00 PM Eastern (SAM.gov response deadline 2026-10-15 15:00 -04:00)
- How to submit
- Email only, to Contract Specialist Julie Monagan Barnard at julie.monaganbarnard@va.gov, in two separate parts
- Page limits
- Capabilities statement no longer than eight (8) pages
What they'll judge offers on
- Factor 1 - Technical capability (capabilities statement of no more than 8 pages, plus a management plan)
- Factor 2 - Experience (at least three references; Government checks past performance)
- Factor 3 - Signed Limitations on Subcontracting certification
- Factor 4 - Cost/price (fair and reasonable)
What to include when you submit
- Part 1: Technical Capability (capabilities statement and management plan), Experience (three references), and the signed Limitation on Subcontracting Certification
- Part 2: Price Quote, using the B.3 Price/Cost Schedule as a separate document (items 0001-0004 plus grand total)
- Include solicitation number, your name, address and phone, your UEI, and a statement on agreement with the terms and conditions
- Complete the representations and certifications and keep your SAM registration current
- Keep prices firm for 60 calendar days from the receipt date
- Acknowledge any amendments (the Q&A amendment is due out by October 7, 2026)
You must have
- Certified service-disabled veteran-owned small business (SDVOSB), shown as SBA-certified in SAM, under NAICS 811310 with a $12.5 million size standard
an SDVOSB concern that is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA)
- Limits on subcontracting certificate signed and submitted with the quote
Provide a filled out and signed copy of the Limitations on Subcontracting Certification, as applicable to your offer.
- At least three references showing similar work; unsatisfactory past performance disqualifies an offer
Unsatisfactory performance will disqualify an offeror from award
- Active SAM registration with current representations and certifications
SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (DEVIATION)
Not in the notice text
- Estimated value or budget
- Whether option years are really included (price schedule shows base period only)
- Content of Attachments A-E (VHA Directive 1810 and the VHA piping specifications) and the Somerset County wage determination; their text was not provided
- Answers in the Q&A amendment due by October 7, 2026
- Who supplies the rebuilt spare pump and whether the pump rebuild includes parts beyond the listed seal kit and rotating assembly
- Exact start date within the 11-15-2026 to 02-14-2027 window
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Key facts
- Response due
- Oct 15, 2026, 7:00 PM UTC
- Posted
- Sep 29, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C24226Q0964
- Agency
- Department of Veterans Affairs
- Office
- 242-Network Contract Office 02 (36C242)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 811310
- Product/service code
- N043
- Business type
- Equipment repair & maintenance
- Place of performance
- Lyons, NJ, 07939-5001
- Contracting contact
- Julie Monagan Barnardjulie.monaganbarnard@va.gov(607) 590-1325
- Versions
- 3 (amended since first posted)
Full notice text from SAM.gov
This solicitation is established to fulfill the requirement for No. 6 Boiler Feed Pump Replacement at the Lyons VA Medical Center in Lyons, NJ. Please refer to the attached solicitation for the detailed Statement of Work and instructions to offerors. There will be no site visit scheduled. Any questions regarding this solicitation must be submitted to Julie.monaganbarnard@va.gov no later than October 6, 2026, at 3:00pm EST. An amendment with any questions and answers will be posted on SAM.gov no later than October 7, 2026, by COB. The offer submission due date and time is October 15, 2026, 3:00 PM EST. Official quotes must be submitted electronically to Julie.monaganbarnard@va.gov.
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