Sources Sought
JECC/Generator Preventative Maintenance
Dept of Defense · Dept of the Air Force · Sol. FA480026S0001
Due in 6 daysSmall business
AI summary Beta
The Air Force (633d Contracting, Joint Base Langley-Eustis) is doing market research for preventative maintenance on one Caterpillar emergency generator, one UPS and an automatic transfer switch at the Joint Enabling Capabilities Command building on Naval Station Norfolk, VA. This is a Sources Sought notice, not a solicitation, and it is marked as a total small business set-aside. The draft plan is a 1-year base period starting 1 January 2027 plus four 1-year options.
Watch out for
- Caterpillar certification and local experience. Bidders must show Caterpillar service certification and extensive Hampton Roads area experience, which may rule out firms without a local CAT-trained workforce.
documentation showing extensive experience in the
- Fast emergency response times. A 4-hour response is required for a total power loss on 24/7 mission equipment, so the contractor must be nearby and staffed for call-outs.
be performed within 4 hours of the initial service call.
- Essential services and cybersecurity incident reporting. The work is treated as essential contractor service and operationally critical support, with 72-hour cyber-incident reporting to USTRANSCOM and an indemnity clause, which adds compliance burden.
All services under this contract are considered
- Base access requirement. Staff need DBIDS credentials and background checks before award, which takes lead time.
military installation requiring background checks for all contractor
- Draft documents only. The PWS is a draft and technical exhibits and historical data are not provided, so scope and pricing risk are hard to judge.
Associated technical exhibits and historical
Read from the notice and 2 attachments.
- JECC Preventative Maintenance Draft PWS.pdf
- Sources Sought JECC Generator Maintenance.pdf
Full brief
What they want
- Quarterly and annual preventative maintenance (Level I, II and III inspections) on a CAT 3412 800 kW generator
- Annual inspection and service of the ASCO 7000 automatic transfer switch and switchgear/circuit breakers, including battery changes
- Quarterly onsite maintenance of a CAT 300 kVA UPS
- Routine and urgent repairs with parts on hand for the 10 most common repairs
- Emergency diagnosis within 4 hours for a total power loss, 24 hours otherwise
- Quarterly oil and coolant sampling and annual fuel tank testing, with results in 7 business days
- Written inspection reports and repair recommendations with cost proposals after each service
- Contract type
- Not stated (Sources Sought; the draft PWS describes recurring PM plus a service call/repair labor amount and a materials/parts amount)
- Period of performance
- Draft: base period 1 Jan 2027 - 31 Dec 2027 plus 4 option years (through 31 Dec 2031)
- Place of performance
- Building X-132, 9712 Virginia Ave, Naval Station Norfolk, VA 23511
- Offers due
- 4:00 p.m. Eastern Time on 13 October 2026
- How to submit
- Email the capabilities package to Emoni Bright (emoni.bright@us.af.mil) and Matthew Gregg (matthew.gregg.3@us.af.mil)
- Page limits
- No more than 5 pages total
What to include when you submit
- Include organization name, address, telephone, points of contact, email, CAGE code, UEI and business size status
- State whether you intend to submit a proposal as a prime contractor
- Submit evidence of certification to service Caterpillar Power Generation equipment
- Describe technical and financial ability to meet the requirements in the draft PWS
- Describe your ability to manage and integrate subcontract efforts if needed
- Say whether you are a small business under NAICS 811310
You must have
- Small business under NAICS 811310 (size standard $12.5M); the notice is a total small business set-aside
Identify whether your company is a Small Business concern under the North American
- Registered in SAM.gov under NAICS 811310
Interested parties must be registered under NAICS
- Technicians must be trained and certified to service Caterpillar Power Generation equipment, with proof of certification
shall provide proof of certification
- Documented experience installing and servicing emergency power generation stations with ATS and UPS systems in the Hampton Roads, VA area, plus records of past contracts and manufacturer training/representation certifications
documentation showing extensive experience in the
- Contractor personnel need Defense Biometric Identification System (DBIDS) access and background checks for the Navy base; this is a requirement for award
(DBIDS) for any personnel entering the NAVY base.
- No security clearance required
Work on this task does not require a security clearance.
Not in the notice text
- Estimated value or budget
- Contract type and pricing structure (quantities for service call and repair amounts)
- Evaluation method and factors (not given in a Sources Sought)
- Whether a formal solicitation and its date will follow
- Contents of Attachments 4, 5 and 6 (PM checklist, ATS report and UPS form), which appear only as file names in the draft PWS
- Historical maintenance data and technical exhibits (stated as not provided)
- Incumbent or prior contract
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Key facts
- Response due
- Oct 13, 2026, 8:00 PM UTC
- Posted
- Sep 29, 2026
- Notice type
- Sources Sought
- Solicitation
- FA480026S0001
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA4800 633 Cons PKP
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 811310
- Product/service code
- J059
- Business type
- Equipment repair & maintenance
- Place of performance
- Norfolk, VA, 23511
- Contracting contact
- Emoni Brightemoni.bright@us.af.mil
Full notice text from SAM.gov
This is not a formal Request for Quote (RFQ), and no contract will result from this notice, nor does it commit the Government to any acquisition for these services. The Government plans to consider all information submitted in response to this Sources Sought Notice. Your response will be used solely for market research purposes in the formulation of an acquisition strategy as applicable. Attached is draft PWS and Sources Sought document.
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