Solicitation
GWMP - ARHO BUNKER HVAC
Department of the Interior · National Park Service · Sol. 140P1326Q0033
Due in 11 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The National Park Service wants a Service-Disabled Veteran-Owned Small Business to repair and upgrade the HVAC system in the Arlington House bunker (Arlington National Cemetery area, Virginia). The work covers new variable frequency drives, chilled water piping, refrigerant leak repair, a pump replacement, controls updates and full commissioning. The goal is a single firm fixed-price purchase order with 122 calendar days to finish after award, with award expected around 10/26/2026.
Watch out for
- Equipment scope is not defined. The Government has no drawings or equipment schedules and answered bidder questions with broad statements like 'the complete system', so you must price the job from the site visit alone.
No drawings available or equipment schedules.
- Unknown refrigerant leaks inside a fixed price. You must leak test the entire system and repair whatever is found, but the source and extent of leaks are not known, so a lump-sum price carries real risk.
Make a complete system leak test for the system within the bunker and outside of bunker throughout the complete system and make repairs as need.
- Licensed refrigeration/HVAC staff needed at quote time. The license(s) for the people doing the on-site work must be sent with the quote, and a missing license can hurt the technical evaluation.
Provide Refrigeration & A/C Mechanical License(s) with quote for individual(s) that will be
- No financing and payment only after the work is done. You will need cash to buy drives, pumps, piping and refrigerant up front; the Government pays only after it receives a benefit and gives no contract financing.
The requirements of FAR Part 32.003 apply and the Government will not provide contract financing.
- Tight schedule with full commissioning. A fully operational system must be delivered and accepted within 122 days of award, which includes drives, pumps, piping, controls software and airflow testing.
Delivery and acceptance of a fully operational system are required no later than 122 calendar days after award.
- Price-driven selection. Quotes are looked at in groups of three starting with the lowest price and the process stops when an awardee is chosen, so a high price may never be reviewed.
The government will evaluate quotes in groups of three (3), starting with the lowest priced quotes, proceeding
- Conflicting dates in the documents. The base solicitation text says quotes are due in 2027 and the PWS first said work ends 12/30/2026; Amendments 0001 and 0002 correct these to 10/19/2026 and 122 days after award, so use the amended dates.
Quotes are due by 10/19/2027 at 1200 HRS ET
- Site visit and question deadline have passed. The site visit was 9/15/2026 and questions closed 9/23/2026; the Government says failure to inspect the site is not grounds for a later claim.
Site Visit Date and Time: 9/15/2026 at 0900 HRS ET
- Restricted work hours and site access pass. Work is limited to weekdays 6:30 to 3:30 Eastern with no holiday work, and you need an Arlington National Cemetery entrance pass arranged through the park.
Contractor will need to acquire a entrance pass from ANC.
- PWS has leftover text from other sites. The PWS mentions a different location (INDE) and 'YB Piers 39-40', so some wording may not apply and could be unclear; ask the CO if you still can.
The use of drones and/or UAVs are not authorized at INDE during performance of this contract.
Read from the notice and 6 attachments. 1 not read in full.
- Sol_140P1326Q0033_Amd_0002.pdf
- Sol_140P1326Q0033_Amd_0001.pdf
- Sol_140P1326Q0033.pdf
- B09_A2_PWS_ARHO_Bunker_HVAC_Revised_9_25_26_0002.docx
- B08_PWS_ARHO_Bunker_HVAC_Final_8_24_26.docx
- B09_A2_Answers_to_RFIs_0002.docx
- B08_SCA_DOL_WD_2015-4281_Rev_39-8_22_26.pdf: scanned PDF: no text to read
Full brief
What they want
- Replace failed variable frequency drives (VFDs) and any failed pumps
- Replace all damaged carbon steel chilled water piping in the bunker, plus related valves and insulation
- Leak test the whole refrigerant system (inside and outside the bunker, R-410A) and repair leaks
- Replace non-working circulating pumps
- Restore the water treatment system (the Government says it will do the water treatment testing)
- Update and validate the Metasys controls; the Government says an updated Metasys software version is required
- Start up and commission the system, including airflow testing of the complete system
- Dispose of removed materials and refrigerant legally, and deliver an assessment report, commissioning report, controls documentation and as-built drawings
- Contract type
- Firm fixed-price purchase order (combined synopsis/solicitation under FAR Part 12, SF 1449), one lump-sum line item
- Period of performance
- 122 calendar days after award; the amendment shows 10/26/2026 to 02/25/2027
- Place of performance
- Arlington House, The Robert E. Lee Memorial, 321 Sherman Drive, Fort Myer / Arlington, VA 22211 (George Washington Memorial Parkway)
- How they'll choose
- Best value based on price, technical and past performance, using comparative evaluation. Quotes are reviewed in groups of three starting with the lowest priced, until an awardee is selected. The importance of each factor is not stated.
- Offers due
- 10/19/2026 at 1200 HRS ET (SAM.gov shows 2026-10-19 12:00 PM Eastern). Amendment 0001 corrected an earlier typo that said 10/19/2027.
- How to submit
- Email to the Contracting Officer, Brian Dankmeyer, at brian_dankmeyer@ios.doi.gov
- Page limits
- Capability statement: 2 pages maximum
What they'll judge offers on
- Price (reasonableness, compared with other quotes and the Government estimate; checked for unbalanced line items)
- Technical (2-page capability statement plus Refrigeration & A/C Mechanical License(s) for the people working on site)
- Past performance (looked up by the Government from the UEI in CPARS, FAPIIS and other sources; do not send your own past performance information)
What to include when you submit
- Price schedule: one lump-sum price for Item 10, ARHO Bunker HVAC System Repairs & Upgrades in accordance with the PWS, with the evaluated total valid for 30 calendar days
- Contractor Core Data: company name, CAGE code / UEI, point of contact and POC email/phone (used for the past performance check)
- Capability statement specific to this requirement, 2 pages max
- Refrigeration & A/C Mechanical License(s) for the individuals who will work on site (a subcontractor may hold it, but it must still be submitted with the quote)
- Acknowledge Amendments 0001 and 0002 before the due date
- If you cannot invoice through the Treasury Invoice Processing Platform (IPP), send a written waiver request with your quote
- Follow the order of the Addendum to 52.212-1; quotes that do not follow the instructions may not be considered and late quotes will not be considered
- Questions were only accepted until 9/23/2026 at 1200 ET, so that window has closed
You must have
- Must be a Service-Disabled Veteran-Owned Small Business (SDVOSB); this is a set-aside
This acquisition is set-aside for Service-Disabled Veteran Owned Small Business concerns (SDVOSB).
- Active SAM registration with a UEI as an SDVOSB under NAICS 238220 (size standard $19.0M), at quote close, at award and throughout performance
quote must be registered under NAIC Code 238220 as a SDVOSB.
- Refrigeration & A/C Mechanical License(s) for the individuals doing on-site work, submitted with the quote (can be held by a subcontractor)
Provide Refrigeration & A/C Mechanical License(s) with quote for individual(s) that will be
- Refrigerant closeout documentation, such as EPA Section 608 technician credentials, is required
Yes, closeout documentation required for refrigerant removed from the system, such as EPA Section 608 technician credentials.
- The project superintendent / site supervisor must be an employee of the prime contractor, not a subcontractor. The Government also said one person may fill the superintendent, safety and quality control roles.
Employee of Prime Contractor.
- Liability insurance naming the Contractor and the United States: $100,000 each person, $500,000 each occurrence, $500,000 property damage, with a certificate given to the CO before work starts
$500,000.00 each occurrence
- Contractor must hold all permits and licenses needed and make sure any subcontractors have the right licenses
Not in the notice text
- Estimated contract value or budget is not stated
- The Service Contract Act wage determination (B08_SCA_DOL_WD_2015-4281_Rev_39-8_22_26.pdf) is a scanned PDF that could not be read, so required wage rates are unknown
- Part of the quote submission checklist and the registration requirements in the Addendum to 52.212-1 was cut off in the text provided, so some required quote items may be missing from this brief
- A short part of the PWS (commercial warranty section 2.8) was cut off in the text provided
- Specific equipment list, motor sizes, pump data and existing leak history are not given; the Government says no drawings or equipment schedules exist
- Importance of the evaluation factors relative to each other is not stated
- Whether the Metasys software licensing and server credentials needed are provided beyond 'access will be provided' is unclear
- The SAM.gov notice lists PSC J041 while the solicitation form lists J045, and the SAM place of performance field is blank
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Key facts
- Response due
- Oct 19, 2026, 4:00 PM UTC
- Posted
- Sep 25, 2026
- Notice type
- Solicitation
- Solicitation
- 140P1326Q0033
- Agency
- Department of the Interior · National Park Service
- Office
- Imr Santa Fe(12100)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 238220
- Product/service code
- J041
- Business type
- Construction & renovation
- Contracting contact
- Dankmeyer, BrianBrian_Dankmeyer@ios.doi.gov2025735697
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
GWMP - ARHO BUNKER HVAC
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