Combined Synopsis/Solicitation
CTX Annual Fire Extinguisher Inspection
Department of Veterans Affairs · Sol. 36C25727Q0014
Due in 7 daysSDVOSB
AI summary Beta
The VA's Central Texas Veterans Health Care System (bought through Network Contracting Office 17) wants a company to inspect and service portable fire extinguishers at its Temple, Waco and Austin, Texas sites. It is set aside for certified service-disabled veteran-owned small businesses (SDVOSBs). The statement of work gives 60 days to finish, while the price schedule has five yearly price groups, so the real length is unclear. Quotes are due October 15, 2026 by email.
Watch out for
- SDVOSB-certified firms only. If your company is not certified as a service-disabled veteran-owned small business in the SBA database, your offer will not be considered.
Offeror must be certified as a SDVOSB in SBA and is required to complete, sign, and
- No subcontracting allowed. You must do all the work yourself with your own staff, across three cities, which limits who can bid.
The contractor shall not sub-contract the work listed in the SOW.
- Period of performance is unclear. The statement of work says 60 days from award, but the price schedule has five groups of annual-style items, so you cannot tell if this is one year or several years of work.
The contractor shall complete all work described in this Statement of Work within 60 calendar
- Incomplete quotes are dropped. Missing any required piece (signed forms, capability statement, references, price schedule) removes you from consideration, and submission is by email only before 10 AM Central.
Failure to submit a complete proposal will result in removal from further consideration
- Loaner extinguishers and heavy logistics. You must pick up units and leave a temporary replacement at each one, so you need spare extinguishers and enough staff to handle roughly 1,000 units per group across Temple, Waco and Austin.
servicing and inspections, a temporary replacement fire extinguisher must be left in
- Site visit already held and short question window. The site visit was October 6, 2026, and technical questions close October 9, 2026, so the chance to ask questions is short.
Site Visit: 10/06/2026 at 9AM CDT
- Work limited to weekdays. No work on federal holidays or weekends unless the Contracting Officer approves, and no after-hours call-outs.
Government site shall be performed on Federal holidays or weekends unless specifically
Read from the notice and 2 attachments.
- RFQ - 36C25727Q0014.pdf
- 36C25727Q0014_1.docx
Full brief
What they want
- Annual inspections of fire extinguishers at Temple, Waco and Austin VA sites (970 units per price group)
- 6-year maintenance and recharge (20 units) and 12-year hydrostatic testing and recharge (20 units) per price group
- 5-year (15 units) and 10-year (15 units) inspections per price group
- Collect the extinguishers at each site and leave a temporary replacement until the originals are back
- Follow NFPA 10 (the national standard for portable fire extinguishers)
- Keep records of all maintenance by serial number, building and room, and give a full report when work is done
- Advise the facility when buying a new extinguisher is cheaper than hydrostatic testing
- Contract type
- Commercial services (RFQ), priced per unit (each); the statement of work lists the type of contract as 'Service'
- Period of performance
- Statement of work: finish all work within 60 calendar days of award, starting within 30 days of award. Price schedule has five groups (0001-0005 through 4001-4005), apparently one base plus four more periods, but the periods are not labeled. Extension options (FAR 52.217-8 up to 6 months; 52.217-9) cap total duration at 5 years.
- Place of performance
- Central Texas VA Health Care System: Temple (1901 Veterans Memorial Drive), Waco (4800 Memorial Drive) and Austin (7901 Metropolis Drive), Texas
- How they'll choose
- Competitive best value using comparative analysis: quotes are compared against each other, and the Government may pick a quote that is not the lowest price.
- Offers due
- October 15, 2026 at 10:00 AM Central (CDT)
- How to submit
- Email to the contract specialist, Abduel Sanford (abduel.sanford@va.gov)
What they'll judge offers on
- Technical Capability (approach for contract management, communication, documentation, reporting)
- Past Performance (recent within 5 years, similar size and scope)
- Price (evaluated for completeness and reasonableness)
What to include when you submit
- Technical questions are due in writing by email by October 9, 2026, 10:00 AM CDT, with the subject line 'Technical Questions - 36C25727Q0014 - CTX Annual Fire Extinguisher Inspection'; include the section and page number
- Sign the SF 1449 and a signed copy of each amendment, if any
- Complete the Price/Cost Schedule with unit prices rounded to the nearest hundredth
- Complete, sign and return VAAR 852.219-75 (limitations on subcontracting certificate)
- Include a Capability Statement describing technical approach, methodology and technique for the statement of work
- List up to three similar contracts from the last five years: contract number, agency, point of contact, phone, email
- Clearly identify any exceptions to the terms and give the reason
- Hold prices firm for 90 calendar days after the due date
- Invoices go through the Tungsten Network after services are completed
You must have
- Must be a small business certified as an SDVOSB in the SBA certification database; offers from others will not be considered, and the VA verifies status after receiving the offer
Offeror must be certified as a SDVOSB in SBA and is required to complete, sign, and
- Must meet the small business size standard for NAICS 811310 (the SF 1449 lists $12.5 Million)
- Must sign the limitations on subcontracting certification and return it with the offer; for services the prime may not pay more than 50% of the amount paid by the Government to firms that are not certified SDVOSBs
consider offers for award from offerors that do not provide the certification, and all such
- Active SAM registration and the security-prohibition representations (Huawei, ZTE and similar covered equipment, FASCSA orders, Sudan, Iran) made by submitting an offer
- Workers need a VA background check at the Tier 1 (low risk) level and a VA ID card for facility access; Service Contract Act wage determinations 2015-5237 and 2015-5215 apply
Not in the notice text
- Whether this is a single period or a base plus option years (price groups are not labeled)
- Total contract value; the notice states no estimate
- Relative importance of the three evaluation factors (not stated)
- Text of the two Service Contract Act wage determinations (2015-5237 Rev 30 and 2015-5215 Rev 36), which were referenced but not included
- Whether there is a current contractor for this work (none is named)
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Key facts
- Response due
- Oct 15, 2026, 3:00 PM UTC
- Posted
- Oct 2, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C25727Q0014
- Agency
- Department of Veterans Affairs
- Office
- 257-Network Contract Office 17 (36C257)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 811310
- Product/service code
- H342
- Business type
- Equipment repair & maintenance
- Place of performance
- 76504
- Contracting contact
- Abduel Sanfordabduel.sanford@va.gov254-922-1975
Full notice text from SAM.gov
CTX Annual Fire Extinguisher Inspections
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