Combined Synopsis/Solicitation
Amendment 0001 – Solicitation 36C78626Q0122 – Jefferson Barracks National Cemetery
Department of Veterans Affairs · Sol. 36C78626Q0122-0001
Due in 10 daysSmall business
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA National Cemetery Administration wants a small business to inscribe headstones, markers and niche covers on site at Jefferson Barracks National Cemetery in St. Louis, MO. It plans a firm-fixed-price, indefinite-quantity contract with a 10-month base period starting December 1, 2026 plus four one-year options. This is the amendment to the original solicitation; it answers questions and clarifies pricing, and quotes are still due October 19, 2026.
Watch out for
- Physical samples decide eligibility. You must make and ship inscribed stone samples at your own cost, and any sample that fails the criteria makes the whole quote ineligible.
ALL SAMPLES ARE CONSIDERED BEST AND FINAL.
- Shipping damage is your risk. Samples are not returned and shipping damage that prevents full evaluation makes the sample unacceptable, even if the carrier caused it.
HANDHELD DELIVERIES WILL NOT BE ACCEPTED
- All-or-none quote. You must price every line item; a partial quote is not evaluated.
This is an all-or-none requirement, and partial quotes will be deemed unacceptable and will not be evaluated.
- Many ways to be disqualified on format. Missing any of the four separate documents, a mismatched SAM.gov name, a P.O. box address or an unacknowledged amendment can make the quote ineligible.
Interested Quoters who fail to submit the four (4) separate documents (3 Adobe Acrobat and 1 Excel) and sample submission will be considered ineligible for award.
- Short timeline with shipped samples. Samples must physically arrive in Virginia by the quote deadline of October 19, 2026, so manufacturing and shipping time must be planned.
LATE QUOTES WILL NOT BE CONSIDERED.
- Quantities and volume not stated in the text provided. This is an indefinite-quantity contract with estimates only (minimum order only $2,500), so revenue is not guaranteed; the price schedule with estimated quantities was not in the text provided.
The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.
- Funding language conflicts with the contract dates. The clause says funds are not available past September 30, 2026, but performance starts December 1, 2026 and runs to 2031, so ask how funding will work.
Funds are not presently available for performance under this contract beyond September 30, 2026.
- Team arrangements need paperwork. If you rely on a subcontractor or joint venture, a missing teaming or JV agreement makes the quote unacceptable.
Failure to provide a teaming agreement or joint venture agreement if applicable will result in the Quoters being unacceptable and ineligible for award.
- Recompete with a likely experienced incumbent. A current contractor probably knows the cemetery and the VA process, which may help them on past performance.
This requirement is a recompete.
Read from the notice and 4 attachments.
- Combined Synopsis Solicitaton - 0122 - On-Site Inscription Services - Jefferson Barracks NC - Rev.docx
- 36C78626Q0122 - Amendment 0001 - JB.docx
- Attachment F - Drawings - Rev.pdf
- Attachment J Sample Review Forms - Rev.pdf
Full brief
What they want
- On-site inscription of headstones, markers and niche covers at Jefferson Barracks National Cemetery
- Inscription types named in the sample requirements: upright marble (U1, R2 reverse), flat granite (J1), marble niche (I1) and memorial wall marker (A1)
- Send physical inscribed samples (at your own cost) before the deadline
- Quote prices on the Price/Cost Schedule (Attachment A), including option years
- Provide a technical volume: experience, key personnel resumes, work/staffing plan, quality control plan and safety plan
- Provide up to five past performance references (Past Performance Questionnaires)
- Contract type
- Single-award firm-fixed-price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract; commercial services under FAR Part 12
- Period of performance
- 10-month base period (Dec 1, 2026 - Sep 30, 2027) + 4 one-year options (through Sep 30, 2031)
- Place of performance
- Jefferson Barracks National Cemetery, 2900 Sheridan Road, St. Louis, MO 63125
- How they'll choose
- Comparative evaluation (FAR 12.203(c)(2)), best value. Technical and Past Performance combined are more important than Price. Award without discussions is intended.
- Offers due
- 10:00 a.m. CT on October 19, 2026 (notice header: 2026-10-19T10:00:00-05:00)
- How to submit
- Email to Weston.Worsham@va.gov and Patara.Mcdonald@va.gov. Physical samples go separately to National Memorial Cemetery at Quantico (Attn: Memorial Products Service), 18424 Joplin Road, Triangle, VA 22172; hand deliveries not accepted.
- Page limits
- Volume B (Technical): 40 pages max, 1-inch margins, 12-point font (10-point allowed in tables/graphics); cover page and table of contents do not count
What they'll judge offers on
- Technical (Volume B), including acceptability of the required samples
- Past Performance (Volume C)
- Price (Volume D), checked for reasonableness and completeness, with option prices added to the base price
What to include when you submit
- Submit four separate documents: three PDFs labeled Volumes A through C and one Excel file for Volume D (Attachment A Price/Cost Schedule)
- Volume A: legal business name exactly as in SAM.gov, street address (no P.O. boxes), UEI, point of contact, phone, email, statement acknowledging all amendments, targeted capabilities statement, teaming agreement if applicable
- Volume B: Technical (experience, key personnel resumes, work/staffing plan, quality control plan, safety plan, sample statement if samples cover multiple solicitations)
- Volume C: Past Performance - up to 5 Past Performance Questionnaires from the last 5 years, NCA contracts first, plus a description of any material legal proceedings
- Volume D: Price/Cost Schedule in Excel (Attachment A)
- There is no SF30 to sign for the amendment; instead include a written statement acknowledging receipt of all amendments
- Samples: one upright marble (24 x 13 x 3/4 in) for U1 and R2, one flat thin granite (12 x 24 x 3/4 in) for J1, one marble niche (15-3/4 x 11-1/4 x 3/4 in) for I1, one marble memorial wall marker (7-3/4 x 11-1/4 x 3/4 in) for A1; mark the back with contractor name, solicitation number, cemetery, email, address and phone
- All samples except memorial wall markers must have lithochrome (paint) applied
- If problems submitting before the deadline, email the Contracting Officer with subject 'Submittal Issues' and the RFQ number, and keep read and delivery receipts
- Questions deadline was 3:00 p.m. CT on 09/28/2026 (already passed)
You must have
- Small business set-aside: only small businesses can compete (NAICS 561990, size standard $16.5M)
This acquisition is 100% set-aside for Small Businesses (SB).
- Active SAM.gov registration with representations and certifications completed; legal name must match SAM.gov
Quoters MUST be registered in System of Award Management (SAM) at http://www.sam.gov
- Insurance: general liability $500,000 per occurrence, automobile liability, workers' compensation/employer's liability (at least $100,000); proof of general liability without asbestos exclusions needed before award
(b) General Liability: $500,000.00 per occurrences.
- Teaming agreement required to use a subcontractor's past performance; joint ventures need their own UEI and must meet VAAR 852.219-73
A teaming agreement is a formal arrangement between a potential prime contractor and one or more subcontractors
- Limitations on subcontracting clause (FAR 52.219-14) applies, so the small business must perform a significant share of the work itself
- Service Contract Act wage rates apply (wage determination is Attachment G)
Current contractor
The amendment says this is a recompete, but does not name the current contractor; it says prior award information is on SAM.gov.
Not in the notice text
- Statement of Work (Attachment B) text was not in the files provided, so detailed work requirements, daily/weekly/monthly duties and inscription volumes are unknown
- Price/Cost Schedule (Attachment A) was not provided, so line items, estimated quantities and any contract value are unknown
- Attachments C, D, E, G, H, I and K (site info and maps, transfer of headstones, completion of service, wage determination, weekly status report, discrepancy report, past performance questionnaire) were not provided
- Attachment F (Drawings) arrived only as a PDF portfolio placeholder with no readable content
- Estimated contract value is not stated
- Current contractor name is not given
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Key facts
- Response due
- Oct 19, 2026, 3:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C78626Q0122-0001
- Agency
- Department of Veterans Affairs
- Office
- National Cemetery Admin (36C786)
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 561990
- Product/service code
- L099
- Business type
- Administrative & staffing support
- Place of performance
- Saint Louis, MO, 63125
- Contracting contact
- Weston Worshamweston.worsham@va.gov
Full notice text from SAM.gov
AMENDMENT 0001 – Solicitation 36C78626Q0122 - Onsite Inscription Services for Jefferson Barracks National Cemetery This notice provides Amendment 0001 to the original solicitation for On-Site Inscription Services at Jefferson Barracks National Cemetery. The amendment addresses submitted questions and provides additional information, including a revised Combined Synopsis/Solicitation, revised Attachment F – Drawings, and revised Attachment J – Sample Review Forms. The amendment also clarifies pricing for reverse (R2) inscriptions. The quotation deadline remains October 19, 2026, at 10:00 AM Central Time. Quoters must acknowledge receipt of all amendments. Refer to the attached Amendment 0001 document for complete details. Original Solicitation Notice ID: 36C78626Q0122.
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