Combined Synopsis/Solicitation
DCDO Grounds
Dept of Defense · Dept of the Air Force · Sol. FA527027QB004
Due in 15 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
The U.S. Air Force 18th Contracting Squadron at Kadena Air Base is buying grounds maintenance (mowing, edging, trimming, pruning, weeding) at the Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. It is a single-award requirements contract, full and open competition with no set-aside, for 1 Nov 2026 to 31 Oct 2031 (a base year plus four option years). Quotes are due 26 Oct 2026 at 10:00 AM Japan time, with a site visit on 15 Oct 2026.
Watch out for
- Overseas work in Okinawa, Japan. You must handle Japanese vehicle insurance and inspections, base passes, Japanese environmental and road rules, and overseas clauses (anti-terrorism, tax relief, Defense Base Act workers compensation), which is a lot for a company not already operating there.
All vehicles must be properly inspected/insured in accordance with Japanese
- Short fuse for site visit. The site visit is 15 Oct 2026 and the reservation (max 2 people, with Japanese vehicle papers and photo ID) is due 13 Oct, only days after posting.
A site visit will be conducted on 15 Oct 2026 for the purpose of familiarizing
- Radio-interference limits near antennas. Gas-powered trimmers and blowers must stay 10 feet from antennas, and any equipment used near them must pass Government testing, which can limit your equipment choices and schedule.
be kept at least 10 feet away from all antennas unless tested and approved by the Government.
- Work can be delayed or suspended at short notice; typhoons. Mission needs can interrupt work with little warning, and during typhoon conditions you must secure equipment, which makes crew scheduling harder.
may delay, suspend, or reschedule work with little or no advance notice.
- Conflicting dates and incomplete solicitation. Questions are due 26 Oct per the RFQ but 19 Oct per Attachment 3; the workload tables use an Oct to Sep year while the contract runs Nov to Oct; attachment numbers are mixed up; and the evaluation factors section was left as a template. Ask the Contracting Officer to clarify.
Quoters shall submit the questions by email by 26 Oct 2026,10:00
- Required 'Direction to DCDO' attachment not provided. The notice says Attachment 4 is only given on request, so site rules may be missing from what you can read here.
Attachment 4 Direction to DCDO will be provided upon request.
- Strict quote file rules. Files over 3 MB, zip files or non-Word/Excel/PDF files will not be accepted, and incomplete quotes may be rejected.
Offerors shall submit electronic copies of quotations via e-mail. Files are not to exceed 3 MB.
- No chemical weed control. Weeds must be controlled by hand unless the Contracting Officer approves in writing, which raises labor needs.
The use of herbicides, pesticides, or other chemical weed-control agents is
Read from the notice and 4 attachments.
- Solicitation - FA527027QB004.pdf
- Attachment 1 -PWS Grounds (FY27)_pdf.pdf
- Attachment 3 - Question Form for RFQ Grounds FA527027QB004.pdf
- Attachment 2 - Request form for Site Visit Grounds.pdf
Full brief
What they want
- Mow developed areas 12 times per year and undeveloped and gravel areas 4 times per year, keeping grass 3 to 4 inches high
- Rake and clean up debris before and after mowing, and keep drains, ditches and gratings clear
- Edge 12 times per year so no vegetation is within 1 inch of curbs, fences, poles and similar objects
- Trim around trees, shrubs and cultivated areas 4 times per year
- Prune bushes and hedges 4 times per year
- Control weeds by hand 4 times per year (no chemicals unless the Contracting Officer approves in writing)
- Provide all labor, equipment, tools and supervision; keep power equipment away from antennas unless the Government tests and approves it
- Provide a contract manager, a Quality Control Plan, a safety plan and required reports
- Contract type
- Single-award requirements contract; firm fixed price line items (12-month base line plus four 12-month option lines)
- Period of performance
- 1 Nov 2026 to 31 Oct 2031: 1 base year plus 4 option years (each 12 months)
- Place of performance
- Defense Communications Detachment Okinawa (DCDO), Kadena Air Base area, Okinawa, Japan
- How they'll choose
- Award to the responsible offeror whose offer is most advantageous to the Government, price and other factors considered. Only Price is listed as a factor; the other factor lines were left blank. Option prices are added to the base price when evaluating.
- Offers due
- 26 Oct 2026, 10:00 AM Japan Standard Time (SAM lists 2026-10-26 10:00 +09:00)
- How to submit
- Email to Kumiko Compton (kumiko.compton.jp@us.af.mil) and Ken Kuresaki (ken.kuresaki.jp@us.af.mil)
- Page limits
- No page limit stated; each file must be 3 MB or less, and only Word, Excel or PDF files are accepted (no zip files)
What they'll judge offers on
- Price (total of the base year plus all option years)
What to include when you submit
- Complete SF 1449 blocks 12, 17a, 30a, 30b and 30c
- Enter unit and extended prices for every line item (base year and each option year)
- Return FAR 52.212-3 representations and certifications unless they are current in SAM
- Return any provision pages that need an offeror fill-in
- Acknowledge all solicitation amendments, if any are issued
- Hold prices firm for 90 calendar days after the due date
- Submit questions in writing on the Question Form (Attachment 3), giving page, section and paragraph
- Optional site visit: email the Site Visit Reservation Form (Attachment 2) by 13 Oct 2026, 10:00 AM JST for up to 2 attendees
You must have
- Open to all businesses (full and open competition, no set-aside)
This requirement will be for full and open competition.
- Active SAM.gov registration; the contract incorporates the SAM registration and maintenance clauses (FAR 52.204-7 and 52.204-13)
- Complete the FAR 52.212-3 representations and certifications and any security-prohibition representations
Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov.
- Base access: employees need Air Force installation passes and may get background checks; the contractor must give DCDO an access list at least one week before work starts
The Contractor must furnish an access list to DCDO
- Vehicle insurance meeting Japanese law, with a certificate given to the Contracting Officer before work starts
All vehicles must be properly inspected/insured in accordance with Japanese
- A contract manager and alternate who can read, write, speak and understand English
The contract manager and alternate(s) must be able to read, write, speak, and
- Quality Control Plan, safety plan, and annual Service Contract Report in SAM.gov
Not in the notice text
- Estimated contract value or budget
- Any evaluation factors other than price (the factor lines are blank)
- Attachment 4 Direction to DCDO (available on request only)
- Whether the questions deadline is 19 Oct or 26 Oct 2026
- Incumbent contractor or previous contract (none named)
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Key facts
- Response due
- Oct 26, 2026, 1:00 AM UTC
- Posted
- Oct 8, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA527027QB004
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA5270 18 Cons PK
- NAICS
- 561730
- Product/service code
- S208
- Business type
- Facilities, janitorial & grounds
- Place of performance
- 96367
- Contracting contact
- Sayaka Musicsayaka.music.jp@us.af.mil3156345838
What similar contracts paid
953 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 51% of the dollars in this market over the last 3 fiscal years.
Typical contract$554KMiddle half: $105K to $1.7M
Typical per year$448KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement and the attached Request for Quotation FA527027QB004 constitute the only solicitation being issued; the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation. The associated North American Industrial Classification System (NAICS) code (561730) and applicable size standard for this procurement is listed in Block 10 on the face page of the attached RFQ. The United States Air Force – 18th Contracting Squadron, Kadena AB Japan (Okinawa) intends to award a Single Award, Requirements type Contract for DCDO Grounds for Defense Communications Detachment Okinawa (DCDO) in Okinawa, Japan. This requirement will be for full and open competition. The period of performance for this contract will be 1 Nov 2026 – 31 Oct 2031. Attachment 4 Direction to DCDO will be provided upon request. Please see the attached RFQ for additional details, and other terms and conditions.
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