Combined Synopsis/Solicitation
Fire Suppression Testing
Department of Veterans Affairs · Sol. 36C24827Q0038
Due in 10 daysSDVOSB
AI summary Beta
The VA Network Contracting Office 8 wants a contractor to test and inspect the water-based fire suppression system at the Malcom Randall VA Medical Center in Gainesville, Florida, per the NFPA-25 standard. It is a firm-fixed-price contract with a base year starting 11/02/2026 plus four option years, and it is reserved for certified service-disabled veteran-owned small businesses (SDVOSBs).
Watch out for
- SDVOSB-only set-aside. Firms that are not certified SDVOSBs in the SBA database at offer time will not be considered, and misrepresenting status can lead to debarment.
Offers received from entities that are not certified SDVOSBs and listed in the SBA
- Tight timeline: questions due soon, site visit already held. The site visit was on October 6 (optional) and questions are due Thursday October 8 at 1:00 PM ET, so a new bidder has very little time to ask anything.
All questions shall be submitted via email to scott.brickey@va.gov no later than Thursday, October 8,
- Paid only after testing and VA acceptance. Invoices are submitted only after testing, inspection and VA acceptance, so you carry labor and travel costs until then.
Upon Completion Testing & Inspection and VA Acceptance
- Subcontracting cap of 50%. At most half of what VA pays can go to firms that are not certified SDVOSBs, so a prime with few certified partners may struggle to staff the NFPA-25 work.
will not pay more than 50% of the amount paid by the government to it to firms that are not
- Scope and frequency are a little unclear. The notice says five buildings, but the scope names Main Building, Fisher House, Bed Tower, CLC and Building 11, plus 11 trailers; the notice also says 'annually/semi-annually' while the scope mixes semiannual and annual tasks, and no system sizes are given.
Semiannual inspections for Fire Suppression System per NFPA-25 (Flows and Tampers).
- Background check and on-site rules. Staff need VA vetting and ID cards, work is limited to standard duty hours unless pre-approved, and the VA Safety Officer can ask for credentials at any time.
Standard duty hours are 8:00 AM – 4:30 PM, Monday through Friday,
Read from the notice and 2 attachments.
- 36C24827Q0038.pdf
- 36C24827Q0038_1.docx
Full brief
What they want
- Semiannual flow and tamper inspections of the water-based fire suppression system per NFPA-25 in the Main Building, Fisher House, Bed Tower, CLC, Building 11 and 11 trailers
- Annual fire pump inspection, tested under flow, per NFPA-25
- Annual inspection of 10 fire hydrants on station per NFPA-25
- Annual sprinkler system main drain test in the Main Building per NFPA-25
- Annual visual inspection of all fire alarm devices (tamper/flow modules, smoke and heat detectors, horn/strobes, booster panels and related panels and modules)
- Use NFPA-25 certified inspectors and give written proof with the quote
- Schedule all work through the VA Electrical and Shop Supervisors with the Contracting Officer, during standard duty hours unless pre-authorized
- Contract type
- Firm-fixed-price (one lump-sum service line per period)
- Period of performance
- 1 base year (estimated 11/02/2026 to 11/01/2027) + 4 option years, each running 11/02 to 11/01, through 11/01/2031. Total duration may not exceed 5 years.
- Place of performance
- Malcom Randall VA Medical Center, 1601 SW Archer Road, Gainesville, FL 32608 (the notice itself leaves the place blank)
- How they'll choose
- Best value, using a comparative evaluation where quotes are directly compared to one another. Technical and Delivery combined are significantly more important than Price. The Government may pay more than the lowest price.
- Offers due
- Monday, October 19, 2026, by 4:30 PM ET
- How to submit
- Email only to scott.brickey@va.gov
What they'll judge offers on
- Technical: written documentation of the service approach, methods, capability statements and licenses showing you can meet all SOW requirements
- Delivery: a written statement confirming you can meet the period of performance in Section B.4
- Price: total evaluated price including all options, with price reasonableness judged under FAR 12.209; unbalanced option prices may make an offer unacceptable
What to include when you submit
- Send questions by email to scott.brickey@va.gov by Thursday, October 8, 2026, 1:00 PM ET; no phone questions are accepted
- Include the solicitation number, offeror name, address, phone, and UEI
- Fill in unit prices and the grand total for the base year and all four option years in the B.3 price schedule
- Include written proof that your inspectors are NFPA-25 certified
- Include written technical documentation: service approach, methods, capability statements and licenses
- Include a written statement confirming you can meet the Section B.4 delivery schedule
- Complete and sign the VAAR 852.219-75 limitations on subcontracting certification and return it with the quote
- Include a statement of agreement with the solicitation terms and complete the 52.240-90 security representations
- Acknowledge any amendments (listed on the solicitation form)
- Hold prices firm for 60 calendar days after the due date
You must have
- Must be a certified SDVOSB listed in the SBA certification database (veterans.certify.sba.gov) at the time of offer and at award, and small under NAICS 811310.
Offers received from entities that are not certified SDVOSBs and listed in the SBA
- Limitations on subcontracting: for this services contract, no more than 50% of the amount paid by the government may go to firms that are not certified SDVOSBs/VOSBs. A signed certificate is required with the offer.
will not pay more than 50% of the amount paid by the government to it to firms that are not
- Inspectors must be NFPA-25 certified, with written proof submitted with the offer.
The Contractor shall provide written documentation with their offer confirming that their personnel are
- All contractor and subcontractor personnel working on site need a current OSHA 10-hour safety certification.
possess a current OSHA 10-hour safety certification.
- Contractor personnel must pass a VA background investigation and be able to get a PIV or ID card for facility access (the risk level table is left blank).
- Active SAM registration with a UEI, plus the 52.240-90 representations on prohibited telecom equipment, FASCSA orders, and Sudan/Iran.
Not in the notice text
- Estimated contract value or budget is not stated
- Current or previous contractor is not named
- Size of the system (number of sprinkler zones, risers, flow tests) and exact number of inspection visits per year
- Background investigation risk level for contractor staff (the table in VAAR 852.204-72 is blank)
- Whether any questions or answers from the October 6 site visit will be posted as an amendment
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Key facts
- Response due
- Oct 19, 2026, 8:30 PM UTC
- Posted
- Sep 29, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C24827Q0038
- Agency
- Department of Veterans Affairs
- Office
- 248-Network Contract Office 8 (36C248)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 811310
- Product/service code
- J012
- Business type
- Equipment repair & maintenance
- Contracting contact
- Scott Brickeyscott.brickey@va.gov352-283-2837
Full notice text from SAM.gov
The Malcom Randall VA Medical Center, at 1601 SW Archer Rd. Gainesville, Florida maintains a water-based fire suppression system in five (5) buildings and eleven (11) trailers. Per VA Directive the entire system must be inspected by NFPA-25 certified inspectors annually/semi-annually.
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