Combined Synopsis/Solicitation
CAS Education Heat Pump
Department of Agriculture · Forest Service · Sol. 12441926Q0047
Due in 13 daysSmall business
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The USDA Forest Service is buying a heat pump installation (CAS Education Heat Pump) in Ozark, Arkansas, as a total small business set-aside combined synopsis/solicitation. The Q&A period has closed and offers are due October 20, 2026 at 5:00 PM Eastern. Only firms that attended the September 24 site visit can be considered.
Watch out for
- Mandatory site visit already passed. If you missed the September 24 site visit your offer will be non-responsive, and no second visit is currently planned.
As of now, another Site Visit is not planned.
- Strict responsiveness rules. Missing any required document or ignoring the submission instructions gets your offer thrown out.
If you do not comply with the submission instructions within the RFQ your offer will be considered non-responsive
Read from the notice text only.
Full brief
What they want
- Heat pump (HVAC) work at the CAS Education site in Ozark, AR (details are in the attached solicitation)
- Return the completed RFQ and SOI (the required forms)
- Provide the documents listed at the top of page 22 of the solicitation
- Contract type
- Request for quote (RFQ), combined synopsis/solicitation
- Place of performance
- Ozark, AR
- Offers due
- October 20, 2026, 5:00 PM Eastern (SAM deadline 2026-10-20T17:00:00-04:00)
- How to submit
- Return the RFQ and SOI to the contracting officer (the text says 'returned to me'; no address is given in the text)
What to include when you submit
- Fill out the attached RFQ and SOI
- See the top of page 22 of the solicitation for all documents required to be responsive
- Include written confirmation that you reviewed existing site conditions (your name on the site visit sign-in sheet)
- Read the entire RFQ; noncompliance with submission instructions makes the offer non-responsive
You must have
- Must attend the site visit (held September 24); your name on the sign-in sheet counts as the required site confirmation
If you did not attend the Site Visit your offer will be considered non-responsive
- Small business total set-aside (from SAM fields)
Not in the notice text
- Scope, equipment sizes and specifications (in the attached solicitation)
- How the award will be decided
- Contract value and performance period
- Where exactly to send the offer
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Key facts
- Response due
- Oct 20, 2026, 9:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 12441926Q0047
- Agency
- Department of Agriculture · Forest Service
- Office
- USDA Forest Service-Spoc East
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238220
- Product/service code
- Z2AA
- Business type
- Construction & renovation
- Place of performance
- Ozark, AR, 72949
- Contracting contact
- Angela Roseangela.rose@usda.gov
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
The question and answer period for the subject line effort has closed. Attached please find a copy of questions submitted with answers. As a reminder, If you did not attend the Site Visit your offer will be considered non-responsive as “written confirmation that the contractor has reviewed existing site conditions” (Pg 16 of the solicitation)(ie…Your name on the Sign In Sheet from the Site Visit on Thursday, September 24th) is required for award consideration. As of now, another Site Visit is not planned. In the event this changes, notification will be posted. No further technical questions will be accepted beyond this point. Please fill out the attached RFQ and SOI and have it returned to me by COB on Tuesday the 20th of October, 2026 NLT 1700 EST. Please see the top of Pg 22 of the solicitation for all required documents to be considered responsive for award. If you do not comply with the submission instructions within the RFQ your offer will be considered non-responsive and NOT be considered for award (please read the entire RFQ).
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