Combined Synopsis/Solicitation
Optical Fabrication Lab Consumables
Department of Veterans Affairs · Sol. 36C26027Q0062
Due in 12 days
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 20 (Vancouver, WA) wants a vendor to supply lens-making consumables that work with Satisloh equipment at the VA Optical Fabrication Lab in Boise, Idaho. It would be a Blanket Purchase Agreement (a standing deal where the VA orders as needed) starting 12/05/2026, with a base year and four option years through 12/04/2031. The competition is open to all businesses, and the quantities are only estimates.
Watch out for
- Price schedule spreadsheet not available. The list of consumables and quantities you must price is in the D.1 spreadsheet, which was not provided, so the real scope and size of the price cannot be judged from the text.
D.1 SEE ATTACHED DOCUMENT: D.1 INDIVIDUAL PRICE SCHEDULE - 36C26027Q0062.
- No guaranteed purchases. Quantities are estimates only and the agreement commits no money, so revenue depends on how many orders the lab places.
This BPA does not obligate any funds.
- Fast delivery with shipping included. Every order must arrive within 7 business days and shipping is part of your unit price, so you need stock on hand or a fast supply chain.
Contractor shall deliver all items no later than SEVEN (7) BUSINESS DAYS after receipt of each order.
- Strict 24-hour notice rules. Missing a 24-hour notice on a late order counts as accepting it, and a missed backorder notice is a performance failure.
Failure by the contractor to provide a written notification as stated above within 24 hours after receipt of an order constitutes acceptance of an order.
- Confusing submission instructions. The instructions require Parts 1 through 4 to be considered responsive, but only two parts are described, so a missing piece could make the quote non-responsive; ask the contract specialist.
ALL VENDORS ARE REQUIRED TO SUBMIT PARTS 1 THROUGH 4 BELOW TO BE CONSIDERED RESPONSIVE ON THIS RFQ SOLICITATION.
- Five-year price commitment. Prices for the base year and four option years are quoted up front, and the text gives no price adjustment method, so rising supply costs fall on you.
Read from the notice and 1 attachment. 1 not read in full.
- 36C26027Q0062.docx
- D.1 Individual Price Schedule - 36C26027Q0062.xlsx: spreadsheet: not read yet
Full brief
What they want
- Supply all consumables for the lab's Satisloh equipment: ART blockers, VFT-Orbit generators, DUO-Flex polishers, ART de-blockers, MC-380-X coater, ES-4 edgers
- Consumables include items such as diamond tooling, polish pads, coolant, cutting blades, blocking pads, vacuum bags and coating supplies; the full list is in the price schedule file
- Deliver each order within 7 business days to the Boise VA Medical Center (UPS Ground, shipping included in the price)
- Warn the lab manager within 24 hours of backorders or stock depletion, and report recalls right away
- Get written Contracting Officer approval for any substitute or change to the approved consumables list
- Provide new items in original containers with at least a one-year warranty against defects
- Send itemized invoices through the VA payment system (Tungsten Network); the Government purchase card may be used at the start
- Contract type
- Blanket Purchase Agreement (BPA) for commercial products, set up through an RFQ; orders placed as needed; one line item per year priced on the D.1 price schedule
- Period of performance
- Base year 12/05/2026 to 12/04/2027, plus four 1-year options (through 12/04/2031); the BPA can also be extended with 30 days' notice, and services may be extended up to 6 months
- Place of performance
- Boise VA Medical Center, VISN 20 Optical Fabrication Lab, Bldg. 28, 500 W. Fort St., Boise, ID 83702
- Estimated value
- No total value stated. The Government estimates, but does not guarantee, that single orders may reach $600,000 each, with no ceiling limit. The lab expects to make about 75,000 to 150,000 pairs of eyewear a year (estimate only).
- How they'll choose
- Best value: award to the responsible offeror whose offer is most advantageous to the Government, price and other factors considered. Option year prices are added in and checked for unbalanced pricing.
- Offers due
- 10-21-2026, 17:00 EDT (notice deadline 2026-10-21T17:00:00-04:00)
- How to submit
- Email a signed and dated quote to Contract Specialist Craig Ritchey at craig.ritchey@va.gov (email size limit 10 MB; large files may be sent in several emails)
What they'll judge offers on
- Factor 1 - Technical compatibility with Satisloh Optical Lab Equipment
- Factor 2 - Price
What to include when you submit
- Part I: signed SF 1449 (complete block 17a and blocks 30a-c), plus a signed amendment form (SF 30) if there are amendments, and the Trade Agreements certificate (52.225-6)
- Part II: price; enter unit and extended prices in two decimal places for line items 0001 through 4001 and fully complete the D.1 Individual Price Schedule (a spreadsheet)
- Include solicitation number, offeror name, address, phone number, UEI, and a statement of agreement with the terms and conditions
- Prices must stay firm for 60 calendar days after the due date
- The instructions say vendors must submit Parts 1 through 4, but only Parts I and II are described
- Representations and certifications not covered in SAM must be answered in the offer
You must have
- Open to all businesses; no small business set-aside.
This acquisition is not set-aside for small business concerns.
- Consumables must work with the lab's Satisloh equipment without voiding the equipment warranties.
Must be compatible with Satisloh Optical Lab Equipment that will not void warranties.
- Active SAM registration (UEI) is required, with representations and certifications kept current.
SYSTEM FOR AWARD MANAGEMENT—REGISTRATION (DEVIATION)
- Products must be U.S.-made or from designated trade-agreement countries.
The Government will consider for award only offers of U.S.-made or designated country end products
- Must be able to take payment by Government purchase card at the start (Level II billing capable), at your own cost.
the contractor must be Level II billing capable and able to accept the credit card for payment.
Current contractor
No contractor is named. The text refers to consumables for equipment 'covered under the Secure STEP program' and a lab that already owns and runs a full Satisloh line, so an existing supplier arrangement is likely.
Not in the notice text
- The D.1 Individual Price Schedule (item list, part numbers, quantities) was not read
- Total estimated contract value
- Deadline for questions (the instructions mention questions but give no date)
- What 'Parts 3 and 4' of the submission are
- How option prices will be adjusted over the five years, if at all
- Whether non-Satisloh branded compatible consumables are acceptable beyond the 'will not void warranties' rule
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Key facts
- Response due
- Oct 21, 2026, 9:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C26027Q0062
- Agency
- Department of Veterans Affairs
- Office
- 260-Network Contract Office 20 (36C260)
- Set-aside
- No Set aside used
- NAICS
- 339115
- Product/service code
- 6540
- Business type
- Medical & healthcare
- Place of performance
- Boise, ID, 83702
- Contracting contact
- Craig Ritcheycraig.ritchey@va.gov
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 36C26027Q0062 is issued as a request for quotation (RFQ) for Consumables compatible with Satisloh Optical Equipment. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
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