Solicitation
GWMP - ARHO BUNKER HVAC
Department of the Interior · National Park Service · Sol. 140P1326Q0033
Due in 11 daysSDVOSB
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The National Park Service wants a Service-Disabled Veteran-Owned Small Business (SDVOSB) to repair, upgrade and commission the HVAC (heating, cooling and ventilation) system in the mechanical bunker at Arlington House, The Robert E. Lee Memorial, at Arlington National Cemetery in Virginia. The work covers drives, chilled water piping, refrigerant leaks, a pump, water treatment and Metasys controls. It is a firm-fixed-price purchase order with a 122-day performance period, and quotes are due by email on 19 October 2026.
Watch out for
- Conflicting due date and completion dates. The submission section says quotes are due 10/19/2027 while SAM.gov and the SF 1449 say 10/19/2026, and the PWS says work must finish by December 30, 2026 while the period of performance (10/26/2026 to 02/25/2027, 122 days) runs later; ask the contracting officer or follow the earlier dates.
Quotes are due by 10/19/2027 at 1200 HRS ET
- Wage determination not readable. The Service Contract Act wage determination (a required minimum wage table that affects labor pricing) was a scanned file whose text could not be read, so wage rates are unknown.
52.222-41 Service Contract Labor Standard (Aug 2018) (DEVIATION May 2026)
- SDVOSB-only with an exact registration requirement. Only SDVOSBs registered under this NAICS code can be considered, and the solicitation says there are no exceptions, so non-SDVOSBs cannot bid as prime contractors.
quote must be registered under NAIC Code 238220 as a SDVOSB.
- Specialized controls and refrigerant work. The job needs Metasys controls programming, R-410A refrigerant handling and EPA-compliant recovery, VFD replacement and commissioning, so a small shop may need qualified subcontractors and licenses.
Update and validate the Metasys building automation system
- Site visit already held. The site visit was set for 9/15/2026 (RSVP by 9/11/2026) and has passed, but the solicitation says bidders are expected to inspect the site and failing to do so is not grounds for a later claim.
Site Visit Date and Time: 9/15/2026 at 0900 HRS ET
- Payment only after work is done; no financing. The government pays after it receives a benefit and offers no contract financing or deposits, so you must cover materials and labor up front.
The requirements of FAR Part 32.003 apply and the Government will not provide contract financing.
- Inconsistent locations and copy-paste text. The documents give Arlington, Alexandria (spelled 'Alexandra'), Fort Myer and McLean as locations and mention other sites ('INDE', a pier), so the exact work site and some rules need confirming.
HVAC Repair Services at ARHO, in Alexandra, VA.
- Importance of evaluation factors not stated. The government does not say how much price, technical or past performance count, and it may eliminate a quote it considers lacking information, so quotes should be complete and priced competitively.
the Offeror that provides the best value to the government
Read from the notice and 2 attachments. 1 not read in full.
- Sol_140P1326Q0033.pdf
- B08_PWS_ARHO_Bunker_HVAC_Final_8_24_26.docx
- B08_SCA_DOL_WD_2015-4281_Rev_39-8_22_26.pdf: scanned PDF: no text to read
Full brief
What they want
- Replace failed variable frequency drives (VFDs) and verify motor operation
- Repair or replace chilled water piping, insulation and valves so the system is leak-free
- R-410A refrigerant leak testing, repair, and recharge per EPA rules
- Remove and replace the circulating pump (alignment, electrical, performance testing)
- Restore the water treatment system (chemical balance, filtration, corrosion control)
- Update and validate Metasys building automation controls (sensor calibration, sequences, integration, alarms)
- Full startup and commissioning (airflow, safety controls, chilled water flow, water treatment checks)
- Environmentally compliant disposal, plus an assessment report, commissioning report, controls documentation and as-built drawings
- Contract type
- Firm-fixed-price purchase order (commercial services under FAR Part 12); single lump-sum line item
- Period of performance
- 122 calendar days after award; the SF 1449 shows 10/26/2026 to 02/25/2027 (the PWS separately says all services must be done by December 30, 2026)
- Place of performance
- Arlington House, The Robert E. Lee Memorial, 321 Sherman Drive, Arlington / Fort Myer, VA 22211 (Arlington National Cemetery). The SF 1449 deliver-to block lists NPS Turkey Run Park Headquarters, McLean VA.
- How they'll choose
- Best value comparative evaluation of price, technical and past performance; importance of factors is not stated. Quotes are reviewed in groups of three starting with the lowest priced until an awardee is selected.
- Offers due
- 10/19/2026 at 1200 ET per SAM.gov and the SF 1449 (note: the solicitation text says 10/19/2027, which looks like a typo)
- How to submit
- Email to the contracting officer, Brian Dankmeyer, at brian_dankmeyer@ios.doi.gov
- Page limits
- Capabilities statement: 2 pages maximum
What they'll judge offers on
- Price (reasonableness check against other quotes and the government estimate; checked for unbalanced pricing)
- Technical (2-page capability statement specific to the requirement, plus Refrigeration & A/C mechanical licenses)
- Past performance (government looks up the offeror's record by UEI in CPARS/FAPIIS; do not submit references)
What to include when you submit
- Put the completed Checklist for Quote Submittal first in the package
- Signed acknowledgement of the SF 1449
- Signed amendments, if any
- Completed price schedule: one lump-sum price for Item 10 (ARHO Bunker HVAC System Repairs & Upgrades per the PWS); quote valid for 30 calendar days
- Completed applicable provisions in the solicitation (for example 52.209-11 tax and felony representation)
- Capabilities statement specific to this requirement, 2 pages max
- Refrigeration & A/C Mechanical license(s) for the people who will work on site (a subcontractor may hold them, but they must be submitted with the quote)
- Contractor Core Data: company name, CAGE/UEI, point of contact name, email and phone (used for the past performance check)
- Follow the checklist order; quotes that do not follow the instructions may not be considered
- Questions were only accepted until 9/23/2026 at 1200 ET
You must have
- Must be a registered Service-Disabled Veteran-Owned Small Business (SDVOSB) under NAICS 238220 (size standard $19.0M), active in SAM at quote close, at award, and throughout performance
quote must be registered under NAIC Code 238220 as a SDVOSB.
- Active SAM.gov registration with a Unique Entity Identifier (UEI), kept active through performance. The solicitation says there are no exceptions.
Your company must also be registered as a SDVOSB, at the time of the quote/proposal close date/time
- Refrigeration & A/C Mechanical license(s) for individuals doing on-site work, submitted with the quote
Provide Refrigeration & A/C Mechanical License(s) with quote for individual(s) that will be
- Liability insurance naming the contractor and the United States: at least $100,000 per person, $500,000 per occurrence, $500,000 property damage. Certificate must be given to the CO before work starts.
The Contractor shall procure and maintain during the term of this contract and any extension thereof liability
- Hold all permits and licenses for the work and for disposal, and make sure subcontractors are properly licensed
The contractor shall be responsible to ensure sub-contractors possess the appropriate licensing for the sub-contracted service activities provided.
- Contractor staff need an entrance pass from Arlington National Cemetery (ANC); NPS needs vehicle and staffing information to arrange it (no cost)
Contractor will need to acquire a entrance pass from ANC.
Not in the notice text
- Service Contract Act wage determination rates (file B08_SCA_DOL_WD_2015-4281_Rev_39-8_22_26.pdf is a scanned PDF with no readable text)
- Estimated contract value or government estimate (not stated)
- Which due date and which completion date control (10/19/2026 vs 10/19/2027; December 30, 2026 vs 02/25/2027)
- Relative importance of price, technical and past performance
- Existing equipment details, drawings and condition (the PWS asks the contractor to review them; they are not in the files provided)
- Exact work site address (Arlington, Fort Myer, Alexandria or McLean references)
- Identity of the Contracting Officer's Representative (left blank in clause 1452.201-70)
- Date and details of the mandatory pre-performance meeting
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Key facts
- Response due
- Oct 19, 2026, 4:00 PM UTC
- Posted
- Aug 28, 2026
- Notice type
- Solicitation
- Solicitation
- 140P1326Q0033
- Agency
- Department of the Interior · National Park Service
- Office
- Imr Santa Fe(12100)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 238220
- Product/service code
- J041
- Business type
- Construction & renovation
- Contracting contact
- Dankmeyer, BrianBrian_Dankmeyer@ios.doi.gov2025735697
Full notice text from SAM.gov
GWMP - ARHO BUNKER HVAC
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