Combined Synopsis/Solicitation
SR Power Supplies Rack Detailed Design for ALS-U
Department of Energy · Sol. AA-2027-01
Due in 12 days
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The University of California, running Lawrence Berkeley National Laboratory for the Department of Energy, wants an engineering firm to do the detailed design of 76 power-supply equipment racks (16 layouts) for the Advanced Light Source Upgrade (ALS-U) storage ring. The firm designs racks, bus bars and cable harnesses but does not build them. The work is a fixed-price subcontract ending January 31, 2029, with all design due January 31, 2027.
Watch out for
- Very short schedule. All 16 rack designs must be finished by January 31, 2027, roughly two and a half months after an award expected about four weeks after proposals are due, with PDR/FDR review windows built in.
packages for each rack design variant shall be delivered no later than January 31,
- Rack interconnect details not defined yet. LBNL has not finished the guidance on how modules inside each rack connect, which is a fixed-price scope risk for the electrical and harness design.
collaborate with the selected offeror to provide guidance.
- Drafting standards and numbering not available. Drawing standard, title block and part numbering will only be provided after award, so you cannot plan documentation effort exactly.
currently being defined internally and are not yet available.
- Due date changed and inconsistent. The notice extends the due date to October 19, 2026, but the RFP, timeline and questions answers still say October 2, so confirm the current date and time with the procurement contact.
Submissions due - no later than October 2, 2026.
- Payment only after LBNL acceptance. No invoice is payable until LBNL accepts the design, so cash flow is back-loaded unless milestone payments are proposed and accepted.
LBNL must accept the design(s) before an invoice is payable.
- Exceptions to contract terms discouraged. DOE-approved terms and flow-down clauses are expected unchanged, and unresolved exceptions mean no award.
when exceptions cannot be resolved and agreement cannot be reached on terms and conditions, award will
- Reference package not in the notice files. Attachment A (reference rack package) and Attachment B (layouts for 16 racks) are only on a restricted Google Drive and were not available in the text reviewed.
- Termination-for-default and litigation disclosure. You must disclose default terminations and litigation from the past three years, which can hurt a young firm's evaluation.
The offeror must provide the number of termination-for-default notices received over the past three
- Small document inconsistencies. Review windows are 2 weeks in the SOW versus 10 working days in the subcontract, the size standard is $25.5 million in the RFP versus $25 million in the subcontract, and the subcontract points to SOW Section 6.4 for assembly services instead of 6.6.
Read from the notice and 9 attachments.
- QA RFP AA-2027-01 No. 4.pdf
- QA RFP AA-2027-01 No. 3.pdf
- QA RFP AA-2027-01 No. 2.pdf
- QA RFP AA-2027-01.pdf
- 0. RFP, AA-2027-01.pdf
- 2. Sample Subcontract, AA-2027-01.pdf
- 1. SOW, AL-1964-3328A.pdf
- 3. ALS-U Supplier Quality Evaluation Survey, RFP AA-2027-01.pdf
- 4. Standard Form Rep Cert, RFP AA-2027-01.docx
Full brief
What they want
- Build Autodesk Inventor 3D models and rack assembly and production drawings for 16 rack layouts (6 Standard, 6 Hard Bend, 4 ATS/STA)
- Produce drafting packages for bus bars, mechanical parts and enclosures
- Produce electrical diagrams, interconnect and cable harness designs for every rack type
- Run Preliminary and Final Design Reviews for each rack type with LBNL review windows
- Deliver all editable source files plus final PDF and DWG/DXF files
- Give post-design support (vendor questions, submittal reviews, drawing updates) for about a year after design ends, up to 200 hours on call
- Send weekly status updates by Zoom and email
- Optional: show interest and a preliminary plan to assemble and test the 76 racks later under a separate SOW
- Contract type
- Fixed-price subcontract for the design, plus up to 200 hours of on-call support on a time-and-materials (labor-hour) basis; optional assembly services
- Period of performance
- From signature of the subcontract to January 31, 2029; all design and documentation due January 31, 2027; post-design support for 1 year after design ends; no base-plus-option-years structure
- Place of performance
- Berkeley, CA (LBNL); design work is expected mostly at the subcontractor's facility, with remote coordination and occasional visits
- Contract vehicle
- Subcontract under the University of California Prime Contract No. DE-AC02-05CH11231 with the Department of Energy
- How they'll choose
- Best overall value (price, performance features and supplier attributes); technical factors are listed in order of importance and price is not weighted; the University may award to other than the lowest price
- Offers due
- 2026-10-19 11:59 PM Pacific (notice says the due date was extended to Monday October 19, 2026; the RFP text still shows October 2, 2026)
- How to submit
- Email (or other secure electronic submission) to the University Procurement Representative, Arielle Anoop, AAnoop@lbl.gov; all correspondence goes to her
- Page limits
- None beyond Section 2.4, per Questions & Clarifications; no file-size or naming rules
What they'll judge offers on
- Factor 1 - Technical Approach & Detailed Design Methodology
- Factor 2 - Schedule of Deliverables
- Factor 3 - Principal Personnel (resumes, including quality assurance staff)
- Factor 4 - Past Performance
- Factor 5 - Quality Assurance & Configuration Control (including the ALS-U QA Survey)
- Non-technical: acceptance of Sample Subcontract terms, and price (realism, reasonableness, completeness)
What to include when you submit
- Submit three separate documents: a cover letter, a technical volume and a business volume
- Cover letter names the people with commitment authority, with titles, emails and phones
- Business volume must include the signed Representations & Certifications form and the completed ALS-U QA Survey (AL-1208-0209)
- Include a statement that you take no exceptions to the Sample Subcontract; if you take exceptions, send a redline and a business case
- Price proposal needs a total firm fixed price for the design package and an hourly rate for up to 200 hours of support; milestone payments may be proposed
- Provide resumes of principal personnel, past performance with client contacts, and the number of termination-for-default notices in the past three years
- Optional: documents showing interest in the assembly and testing phase (not scored in the technical evaluation)
- Proposals must be in English and valid for 90 days; mark proprietary data per FAR 52.215-1(e)
- Technical documents on the LBNL Google Drive may be used only for this proposal or an LBNL subcontract; sharing with teaming partners is allowed for quotation only
You must have
- Must be a responsible offeror: adequate financial resources, ability to meet the schedule, satisfactory record, and not currently excluded from federal contracts
has adequate financial resources, ability to comply with the performance
- Relevant past performance: detailed design packages for complex electro-mechanical, scientific or industrial power distribution equipment within the last 3 years (up to 2 projects) with evidence of on-time delivery
complex electro-mechanical, scientific, or industrial power distribution equipment within the last
- Enroll in E-Verify (federal contractor) and provide proof within 10 days of award; flow the clause to lower-tier subcontracts over $3,500
Enroll as a Federal contractor in the online E-Verify System
- Complete the Representations & Certifications form, including the small business representation against the $25.5 million size standard (NAICS 541330); no set-aside is used
The offeror shall complete the Small Business Program Representations clause in the attached
- No subcontractors, entities or staff in DOE Countries of Risk without prior approval
not to engage in activities involving subcontractors
- Provide export control classification for items before award
Before Subcontract award, the offeror will provide export control classification information for all items
- Safety-critical electrical components must be NRTL rated/listed or recognized, and the design must follow NFPA 70 and listed standards
Safety-critical electrical components shall be NRTL rated/listed or recognized, as
Not in the notice text
- Estimated budget or value of the fixed-price design; the subcontract price fields are TBD
- Attachment A (reference AR rack package) and Attachment B (16 layout files), available only on the restricted LBNL Google Drive
- Relative weights of the evaluation factors beyond the stated order of importance
- Whether a pre-proposal conference was held (it was planned for the week of September 28 if necessary)
- Whether the roughly four-week award timing now counts from the extended October 19 due date
- Drafting standard, title block and part numbering conventions (provided only after award)
- Module-to-module rack interconnect guidance
- Names of the Requester and technical contacts (shown as TBD in the Sample Subcontract)
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Key facts
- Response due
- Oct 20, 2026, 6:59 AM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- AA-2027-01
- Agency
- Department of Energy
- Office
- Berkeley Natl Lab - DOE Contractor
- Set-aside
- No Set aside used
- NAICS
- 541330
- Product/service code
- C222
- Business type
- Engineering, architecture & research
- Place of performance
- Berkeley, CA
- Contracting contact
- Arielle Anoopaanoop@lbl.gov
- Versions
- 8 (amended since first posted)
Full notice text from SAM.gov
LBNL will host an optional pre-proposal conference on 10/8/26 at 9AM PST where our Technical Team will walk through the SOW and clarify any information. Attendance is optional and will not be evaluated negatively against any submitted proposal. The conference is intended to be recorded and publicized after it concludes. Zoom Link to Join: https://lbnl.zoom.us/j/96572122335?pwd=bnvAr1SDfR0cMsTkh0ZnPYeLnAAseM.1 All other terms and conditions of this RFP remain the same. ______________________________________________________________________ This RFP has been revised 10/1/26 to extend the proposal due date until Monday October 19, 2026. All other terms and conditions of this RFP remain the same. ______________________________________________________________________ This RFP has been revised 9/25/26 to include a Questions & Clarifications (QA) document No. 4. All other terms and conditions of this RFP remain the same. ______________________________________________________________________ This RFP has been revised 9/23/26 to include a Questions & Clarifications (QA) document No. 3. All other terms and conditions of this RFP remain the same. ______________________________________________________________________ This RFP has been revised 9/22/26 to include a Questions & Clarifications (QA) document No. 2. All other terms and conditions of this RFP remain the same. ______________________________________________________________________ This RFP has been revised 9/20/26 to include a Questions & Clarifications (QA) document. All other terms and conditions of this RFP remain the same. ______________________________________________________________________ Dear Prospective Offeror, The University of California, on behalf of the Lawrence Berkeley National Laboratory (LBNL), would like to invite you to participate in Request for Proposal (RFP) No. AA-2027-01 for ALS-U Storage Ring Power Supplies Rack Designs. The RFP and associated documents (listed below) are attached hereto: 0. RFP and Proposal Preparation Instructions 1. Statement of Work; inclusive of all referenced documents. Please view the following Google Drive for complete Technical documentation: https://drive.google.com/drive/u/0/folders/1lVLQphc5On3Uki29Zgcj63Htsmv-ZnUj 2. Sample Subcontract 3. ALS-U Quality Evaluation Survey (required with submission) 4. Rep Cert Form (required with submission) Timeline of Events: Questions for Clarification - no later than September 24, 2026 Pre-Proposal Conference - Week of September 28, 2026, if necessary Submissions due - no later than October 2, 2026.
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