Solicitation
Environmental Disposal Liabilities Survey
Department of Veterans Affairs · Sol. 36C26027Q0057
Due in 10 daysSDVOSB
AI summary Beta
The VA's Mann-Grandstaff medical center in Spokane, WA wants a contractor to do an Environmental Disposal Liabilities (EDL) survey of the main campus. That means finding and putting a dollar value on future cleanup and disposal costs for asbestos, lead paint, mercury, fuel tanks, refrigeration and radiology equipment. It is a one-time, firm-fixed-price job set aside for certified service-disabled veteran-owned small businesses.
Watch out for
- Certified SDVOSB status required. Only firms certified by SBA as SDVOSB can bid; self-certified or pending firms will not be considered.
Offers received from entities that are not certified SDVOSBs and listed in the SBA
- 50 percent limit on subcontracting. You cannot pay more than 50 percent of the amount you receive to firms that are not certified SDVOSBs, so you must self-perform or team with other certified veteran firms.
contractor will not pay more than 50% of the amount paid by the government to the prime for
- Due dates conflict between documents. The SF 1449 cover page says quotes and questions are due in 2024, while the instructions and the notice say 10/19/2026 (questions 10/13/2026); confirm with the contracting officer before relying on a date.
Quotes are due NLT 10/19/2024 at 16:30 PDT.
- Licensing requirement does not match the work. The technical section asks for proof of a Washington license for RMW (regulated medical waste) disposal, which is not mentioned in the survey SOW, so it is unclear which license is actually required.
certifications and is licensed in the State of Washington to perform RMW
- Specialized staff training needed. Every person working on the job must already hold several Washington and federal environmental trainings, which limits who a small firm can staff.
Dangerous Waste Regulations Washington State WAC 173-303
- Wage determination is for a different area. The attached Service Contract Act wage determination covers King and Snohomish counties (Seattle area), not Spokane, which could affect wage pricing.
Area: Washington Counties of King and Snohomish
- Fast start after award. You must be on site within 60 days of award, which needs staff and schedule ready in advance.
Within 60 calendar days of contract award, Contractor will arrive on-site to accomplish the
- Paid only after completion. Invoices are submitted after completion, so you carry all costs until the job is finished.
c. Other [X] After Completion
- Quote format instructions are inconsistent. The instructions list Parts I through IV, require only Parts I through III, then label past performance as Part V while past performance is also an evaluation factor, so include all four parts to be safe.
*****CONTRACTORS ARE REQUIRED TO SUBMIT PARTS I THROUGH III IN ORDER TO
Full brief
What they want
- Hold a kickoff meeting with the medical center's safety and engineering staff within 30 days of award
- Agree on survey dates within 30 days of award and be on site within 60 days of award
- Assess and put a dollar value on liabilities for radiology equipment, refrigeration equipment, fuel tanks (AST/UST), mercury equipment, vehicle lifts and dry wells
- Review existing asbestos and lead paint surveys, plans and abatement records and quantify them; limited extra sampling is allowed
- Write a report by category: quantity, condition, exact locations, disposal or remediation costs and the rules that apply
- Provide site maps showing locations and quantities, and files in Microsoft Office or PDF
- Deliver the final report within 30 days after the on-site work ends
- Contract type
- Firm-fixed-price, one-time service (commercial services RFQ)
- Period of performance
- One-time job with no options stated: kickoff and survey dates within 30 days of award, on site within 60 days of award, final report within 30 days after the on-site assessment
- Place of performance
- Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, WA 99205
- How they'll choose
- Comparative evaluation for best overall value; quotes are compared directly to each other and the government may pick other than the lowest price. The factors are not ranked in order of importance in the text.
- Offers due
- 19 Oct 2026, 4:30 PM Pacific time. Questions are due 10/13/2026 at 4:30 PM PT.
- How to submit
- Email to Contracting Officer Brian Millington at brian.millington@va.gov
What they'll judge offers on
- Factor I - Executed quote (signed SF 1449; blocks 17a, 30a, 30b and 30c must be completed)
- Factor II - Price
- Factor III - Technical capability
- Factor IV - Past performance
What to include when you submit
- Part I - Executed quote: title page with solicitation number, company name, address, phone and authorized representative; point of contact who can obligate the company
- Part I - Signed SF 1449 page 1 (blocks 17a, 30a, 30b, 30c), signed VAAR 852.219-75 limitations on subcontracting certification, and acknowledgment of amendments
- Part II - Price: unit and extended price for line item 0001, two decimal places, calculations checked
- Part III - Technical capability: proof of required certifications and Washington State license (vendor and any subcontractor), plus a detailed narrative of how each SOW task will be done
- Part IV - Past performance: list similar federal, state, local and commercial contracts from the last 5 years with contact, dates, type and value (no minimum or maximum number)
- Prices must be held firm for 60 calendar days
- Send questions only by email; phone calls get no response
You must have
- Must be a certified Service-Disabled Veteran-Owned Small Business listed in the SBA certification database at the time of offer and at award
Offers received from entities that are not certified SDVOSBs and listed in the SBA
- Must meet the small business size standard for NAICS 541620 (shown on the form as $19 million)
$19 Million
- Vendor and any subcontractor must have the needed certifications and a Washington State license (the quote instructions refer to RMW disposal)
certifications and is licensed in the State of Washington to perform RMW
- All personnel must have training in Washington dangerous waste rules, AHERA, RRP, refrigerant handling rules and HAZWOPER
Dangerous Waste Regulations Washington State WAC 173-303
- Active SAM registration (FAR 52.204-7 is included)
SYSTEM FOR AWARD MANAGEMENT—REGISTRATION
- Must submit a signed limitations on subcontracting certification with the quote; offers without it are not considered
Signed VAAR 852.219-75 VA Notice of Limitations on Sub-Contracting
Not in the notice text
- Estimated value or budget for the survey
- Relative importance of the evaluation factors (price, technical capability, past performance)
- Which Washington State license or certification is actually required, since the instructions mention RMW disposal but the SOW does not
- Who did earlier surveys; the notice says the survey is updated regularly but names no prior contractor
- Which due date is correct, given the 2024 dates on the SF 1449 cover page
- Floor space or building details, number of buildings and size of the campus
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Key facts
- Response due
- Oct 19, 2026, 11:30 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Solicitation
- Solicitation
- 36C26027Q0057
- Agency
- Department of Veterans Affairs
- Office
- 260-Network Contract Office 20 (36C260)
- Set-aside
- Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- NAICS
- 541620
- Product/service code
- B510
- Business type
- Consulting & professional services
- Place of performance
- Spokane, WA, 99205
- Contracting contact
- Brian Millingtonbrian.millington@va.gov
Full notice text from SAM.gov
Spokane VAMC requires a contractor to provide an Environmenatl Disposal Liabilities Survey, See incorporated SOW for detalis. This will be a FFP one time service
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