Solicitation
Philpott Anchors and Instrumentation Construction
Dept of Defense · Dept of the Army · Sol. W912PM26RA04
Due in 9 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The U.S. Army Corps of Engineers, Wilmington District, wants a construction contractor to install anchors and monitoring instruments at Philpott Dam near Bassett, Virginia. The work includes spillway anchors, inclinometer drilling and many sensors (piezometers, crack meters, load cells), under a firm-fixed-price contract with 640 calendar days to finish. The solicitation is unrestricted, the stated magnitude is $5 million to $10 million, and proposals are due 10/16/2026 after eight amendments.
Watch out for
- Evaluation and proposal instructions not in the provided text. Award criteria and submission format are in Enclosure 3 and the Proposal Data Sheet, which were not provided, so you cannot tell how proposals are scored or how large they must be.
Proposal will be evaluated in accordance with Enclosure 3 - Instruction to offerors.
- Large bonding and bid guarantee. A bid guarantee up to $3 million plus performance and payment bonds on a $5-10 million job is hard for many small firms to obtain.
0019 Performance and Payment Bonds
- Specialized dam anchor and instrumentation work. Anchor drilling, testing and sensor installation at an operating dam call for specific experience and equipment, and the specifications and drawings were not provided to size the work.
- Due date moved repeatedly. The response date has been extended several times (from 19 Jun to 29 Jun, 06 Jul, 09 Oct and now 16 Oct 2026), so earlier documents show outdated dates; use the latest amendment.
09 Oct 2026 16 Oct 2026
- Long performance period with prevailing wages. 640 calendar days and Davis-Bacon wage rates raise labor cost and cash-flow risk for a small business.
640 Calendar Days
- Site access and escort rules. Personnel without proper clearance or access privileges must be escorted in sensitive areas, which can affect scheduling.
Escorting in classified and/or sensitive areas
Read from the notice and 12 attachments. 22 not read in full.
- A21 - Solicitation Amendment W912PM26RA0040008 SF 30.pdf
- A21 - Solicitation Amendment - W912PM26RA0040008 CCopy.pdf
- A21 - Solicitation Amendment W912PM26RA0040007 SF 30 Final.pdf
- A21 - Solicitation Amendment - W912PM26RA0040007 Conformed Copy.pdf
- A21 - Solicitation Amendment W912PM26RA0040006 SF 30.pdf
- A21 - Solicitation Amendment - W912PM26RA0040006 CCopy.pdf
- D2 - Solicitation Amendment W912PM26RA0040005 SF 30 Final.pdf
- D2 - Solicitation Amendment - W912PM26RA0040005 CCopy Final.pdf
- D2 - Solicitation Amendment W912PM26RA0040004 SF 30.pdf
- D2 - Solicitation Amendment - W912PM26RA0040004 Conformed Copy.pdf
- A21 - Solicitation Amendment W912PM26RA0040003 SF 30.pdf
- A21 - Solicitation Amendment W912PM26RA0040003 CCopy.pdf
- D2 - Solicitation Amendment W912PM26RA0040002 Amendment 2.pdf: over the file limit for one brief
- D2 - Solicitation Amendment W912PM26RA0040002 Conformed Copy.pdf: over the file limit for one brief
- A21 - Solicitation - W912PM26RA004 Phl Anchors Final.pdf: over the file limit for one brief
- Philpott Dam Div 01 Specifications with Revisions_Rev 1.pdf: over the file limit for one brief
- Philpott Dam Div 01 Specifications - Clean_Rev 1.pdf: over the file limit for one brief
- CESAW-Philpott Dam Specifications RTA-W912PM26RA004_25Mar2026.pdf: over the file limit for one brief
- B9 - Enclosure 3 General Proposal Amendment 8.pdf: over the file limit for one brief
- A21 - W912PM-26-R-A004 Amendment 01.pdf: over the file limit for one brief
- B9 - Enclosure 3 General Proposal Updated.pdf: over the file limit for one brief
- A21 - W912PM26RA004-AMDT0003-PACKAGE.pdf: over the file limit for one brief
- Site Visit Sign-in Sheet.pdf: over the file limit for one brief
- Site Visit Presentation.pdf: over the file limit for one brief
- B9 - Enclosure 3 General Proposal Submittsion and Tabbing Requirements.pdf: over the file limit for one brief
- B9 - Attachment 1 Proposal Data Sheet.pdf: over the file limit for one brief
- DBA_WD_Virginia_VA20260025_Mod._No._1_Rev._Date_05.18.26.pdf: over the file limit for one brief
- DBA_WD_Virginia_VA20260026_Mod._No._1_Rev._Date_05.18.26.pdf: over the file limit for one brief
- A19 - DBA_WD_Virginia_VA20260026_Mod._No._1_Rev._Date_05.18.26.pdf: over the file limit for one brief
- A19 - DBA_WD_Virginia_VA20260025_Mod._No._1_Rev._Date_05.18.26.pdf: over the file limit for one brief
- A19 - DBA_WD_Virginia_VA20260025_Mod._No._0_Rev._Date_01.02.26.pdf: over the file limit for one brief
- A19 - DBA_WD_Virginia_VA20260026_Mod._No._0_Rev._Date_01.02.26.pdf: over the file limit for one brief
- A21 - Locked Drawings.pdf: over the file limit for one brief
- A21 - Unlocked Drawings.pdf: over the file limit for one brief
Full brief
What they want
- Drill and install spillway anchors (816 LF of drilling in concrete, 786 LF of anchors) and redrill grout holes (522 LF)
- Run performance tests (12) and water tightness tests (12) on anchors, and regrout anchors (200 cubic feet)
- Inclinometer core drilling and casing (382 LF) plus 184 inclinometer sensors
- Install monitoring instruments: 13 vibrating wire piezometers, convert 4 pneumatic piezometers, 22 automated crack meters
- Install 6 anchor vibrating wire load cells and 6 anchor electromagnetic sensors
- Install 2 electrical panelboards, 1 RMU and 3 RIO cabinets
- Mobilization, demobilization, and performance and payment bonds
- Contract type
- Firm-fixed-price construction contract (19 line items, priced per item/unit)
- Period of performance
- 640 calendar days from receipt of Notice to Proceed
- Place of performance
- Philpott Dam, Philpott/Bassett, Virginia
- Estimated value
- Magnitude of construction stated as between $5,000,000 and $10,000,000
- Offers due
- 2026-10-16 1:00 PM Eastern (UTC-04:00); amendment 0008 moved the date from 09 Oct 2026
- How to submit
- Electronic submission as set out in Enclosure 3: Instructions to Offerors (not provided). Hand-carried, CD-ROM and fax submissions are not allowed. Questions go through the ProjNet Bidder Inquiry system.
What to include when you submit
- Return Section 00 45 00 Representations and Certifications with the proposal
- Include unit prices rounded to two decimal places and a total for line items 0001-0019
- Provide a bid guarantee on SF 24: 20% of the bid price or $3,000,000, whichever is less
- Submit questions in writing in ProjNet Bidder Inquiry at least 10 calendar days before proposals are due
- Register in SAM before award
- Be ready to give a current financial statement within 3 days of request
- Acknowledge all amendments (0003 through 0008 are posted)
You must have
- Unrestricted competition (no set-aside)
-------------------------------UNRESTRICTED--------------------------------------------------------
- Bid guarantee of 20% of bid price or $3,000,000, whichever is less, plus performance and payment bonds (line item 0019)
The bidder shall furnish a bid guarantee in the form of a firm commitment, bid bond(b)
- Be a responsible contractor with adequate financial resources
Have adequate financial resources to perform the contract, or the ability to obtain them;
- Active SAM registration before award
All contractors must register in the System for Award Management (SAM) database before they
- Davis-Bacon (federal construction) wage rates apply for Virginia
A19 - DBA_WD_Virginia_VA20260025_Mod._No._0_Rev._Date_01.02.26
- E-Verify employment eligibility checks for the work force; list of eligible workers to the COR within three business days of award
Pre-screen candidates using E-Verify Program
Not in the notice text
- Evaluation method and factors (Enclosure 3 - Instructions to Offerors) were not provided
- Proposal format, volumes, page limits and the Proposal Data Sheet were not provided
- Technical specifications, drawings and the full solicitation were over the file limit and not read
- Middle sections of the conformed copies (clauses, sections 00 21 16 and others) were left out
- Whether the pre-proposal conference (10 Aug 2026) and site visit are already past and any questions-and-answers from ProjNet
- Exact Davis-Bacon wage rates (wage determinations VA20260025 and VA20260026) were not read
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Key facts
- Response due
- Oct 16, 2026, 5:00 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Solicitation
- Solicitation
- W912PM26RA04
- Agency
- Dept of Defense · Dept of the Army
- Office
- W074 Endist Wilmington
- NAICS
- 237990
- Product/service code
- Z2KA
- Business type
- Construction & renovation
- Place of performance
- Bassett, VA
- Contracting contact
- Jenifer Garlandjenifer.m.garland@usace.army.mil9102514314
- Versions
- 12 (amended since first posted)
Full notice text from SAM.gov
PROJECT TITLE: W912PM26RA004 - PHILPOTT DAM ANCHORS AND INSTRUMENTATION CONSTRUCTION PROJECT LOCATION: PHILPOTT, VIRGINIA SOLICITATION W912PM26RA004 - PHILPOTT DAM ANCHORS AND INSTRUMENTATION CONSTRUCTION THE MAGNITUDE OF CONSTRUCTION FOR THIS PROJECT IS BETWEEN $5,000,000.00 AND $10,000,000.00. -------------------------------UNRESTRICTED-------------------------------------------------------- HAND CARRIED PROPOSALS AND OTHER FORMS OF ELECTRONIC SUBMISSION, TO INCLUDE (CD-ROM) DISCS AND FACSIMILE TRANSMISSIONS, ARE NOT AUTHORIZED. ALL PROPOSALS MUST BE SUBMITTED ELECTRONICALLY PER ENCLOSURE 3: INSTRUCTIONS TO OFFERORS. RETURN SECTION 00 45 00 REPRESENTATIONS AND CERTIFICATIONS WITH PROPOSAL. VERBAL AND WRITTEN REQUESTS FOR INFORMATION MUST BE DIRECTED TO THE PERSON LISTED ABOVE. INQUIRIES AND REQUESTS THAT ARE DIRECTED TOANY OTHER PERSON MAY NOT BE RELAYED TO THE PROPER PERSON AND, THEREFORE, MAY NOT BE ANSWERED. SOLICITATION/TECHNICAL INQUIRIES VIA PROJNET IN SECTION 00 21 13.
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