Combined Synopsis/Solicitation
Inspection & Testing of Electric and Diesel Fire Pumps, Engines, Controllers, and Oil/Water Separator at NWS Earle, BLDG R38
Dept of Defense · Dept of the Navy · Sol. N4008526R0270
Due in 7 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Navy (NAVFAC Mid-Atlantic) wants a contractor to inspect, test and report on electric and diesel fire pumps, their engines and controllers, and an oil/water separator in a pump room at Building R38, Naval Weapons Station Earle, New Jersey. The diesel equipment was fire damaged and the electric pump has sat idle, so expect hands-on diagnostics and possible pump-shaft removal. It is a one-time job, firm fixed price, set aside 100% for small businesses, to be done within about 60 days of notice to proceed.
Watch out for
- Due date changed several times. The SAM header still shows 14 Oct but Amendment 0002 and the notice move the deadline to 16 Oct 2026 at 11:00 AM Eastern; confirm with the contract specialist before you rely on it.
The Proposal Due Date will be extended from 14 October to 16 October 2026 NLT 1100 EST.
- Fire-damaged and long-idle equipment. Diesel pump gear was fire damaged and the electric pump sat unused, so hidden problems could add cost, and the SOW tells you to verify field conditions before bidding.
to the fire-damaged, the diesel equipment and the prolonged inactivity of the electric equipment
- Deep pump shafts and tight access. Pump shafts run at least 25 ft below the floor and there is no roof hatch, so pump sections may have to be pulled and cut down to fit through the doors; Government drawings are for reference only.
Equipment exceeding the dimensions of the two entry
- Conflicting schedule language. The SOW says the project must be done 8 weeks from award, Section L says 60 days from notice to proceed, and Section F lists 02 Nov 2026 to 05 Jan 2027; ask which controls.
be completed 8 weeks from the date of award.
- Confined-space and hazardous waste work. Entering the oil/water separator vault requires OSHA confined-space controls (air monitoring, retrieval systems) and you must haul and legally dispose of all oil, sludge and fuel waste; the separator has not been serviced recently.
If personnel must enter the OWS vault for inspection, all work must strictly adhere to
- Final site visit already passed or imminent. The third and final site visit is 7 Oct 2026 at 10:30 AM and attendee names were due by 8:00 AM that day; the Government strongly recommends a visit before bidding but does not require it.
Third (3) and FINAL Site Visit is scheduled for Wednesday, 07 October 2026 at 1030 EST.
- Military base access delays. Contractors and subcontractors need DBIDS or daily passes, background checks can take about 14 business days, and the Government will not pay for gate delays.
Pass a criminal history background check
- Price must be built up in detail. You must submit a price breakdown (labor hours, materials) that matches the total, and the SOW also requires labor-hour logs, so thin estimates are risky.
- Solicitation form has unfilled placeholders. Parts of the clauses (contract type, evaluation factor order, DPAS rating) still show template text, so the exact terms may be clarified by amendment.
- Contract officer email differs between documents. The Contracting Officer's copy address appears as joseph.p.henrius in the amendments and joseph.j.henrius in Section G; send a copy to the address in the amendment or check with the specialist.
Read from the notice and 6 attachments. 10 not read in full.
- Solicitation Amendment N4008526R02700002 SF 30.pdf
- Solicitation Amendment N4008526R02700001 SF 30.pdf
- RFI Responses for N4008526R0270 (09.24.2026).pdf
- Solicitation - N4008526R0270 - R38 Inspect OWS and Fire Pumps.pdf
- SOW_R38 Equipment Inspection.pdf
- SCA WD 2015-4195 (Rev 34 - 08.17.2026).pdf
- Floway Pimps-General arrangement.pdf: scanned PDF: no text to read
- 1.pdf: scanned PDF: no text to read
- 4.pdf: scanned PDF: no text to read
- 5.pdf: scanned PDF: no text to read
- 6.pdf: scanned PDF: no text to read
- 7.pdf: scanned PDF: no text to read
- 9.pdf: scanned PDF: no text to read
- 10.pdf: scanned PDF: no text to read
- 11.pdf: scanned PDF: no text to read
- 12.pdf: scanned PDF: no text to read
Full brief
What they want
- Inspect and fire-damage assessment of the diesel pump, electric pump and motor/engine, controllers and piping (borescope, rubber parts, valves)
- Pre-start electrical and mechanical diagnostics, including insulation resistance tests and checking pump shafts (at least 25 ft deep) for seizure before powering up
- No-flow and flow tests (0%, 100%, 150% of rated capacity) with vibration analysis and thermal imaging, plotted against the original pump curve
- Controller tests: automatic start on simulated pressure drop, manual start/stop, alarms to the fire alarm panel
- Written report within 10 business days: NFPA 25 forms, performance curve, deficiency list, fuel quality results, repair recommendations with cost estimates
- Oil/water separator: inspect, then clean and recharge if sludge, oil or malfunction thresholds are met; report with waste manifests
- Haul away and legally dispose of all waste (oil, fuel, coolant, sludge) and follow lockout/tagout and confined-space safety rules
- Contract type
- Firm fixed price, single line item (1 task); Request for Proposal under FAR 52.212 commercial terms
- Period of performance
- Start within 15 calendar days and finish within 60 calendar days of notice to proceed; Section F shows 02 Nov 2026 to 05 Jan 2027
- Place of performance
- Naval Weapons Station Earle Waterfront, Building R38 fire pump room (Pier 3A), 801 Highway 36, Leonardo, NJ
- How they'll choose
- Lowest Price Technically Acceptable (LPTA). Technical acceptability means demonstrated experience and satisfactory or better past performance; award goes to the lowest-priced acceptable offer. The Government intends to award without discussions.
- Offers due
- 16 October 2026, 11:00 AM Eastern (extended by Amendment 0002; earlier dates were 7 Oct and 14 Oct)
- How to submit
- Signed electronic proposal by email to Jessica Mercurio (jessica.a.mercurio.civ@us.navy.mil) with a copy to Joseph Henrius (joseph.p.henrius.civ@us.navy.mil). No mail or fax. DoD-SAFE may be used for attachments; request a drop-off link by 10:00 AM on the due date.
What they'll judge offers on
- Price (total proposed price; must be complete and mathematically accurate)
- Technical acceptability: past performance rated satisfactory or better in any category within the past 3 years (no relevant history is rated neutral/acceptable)
What to include when you submit
- Cover page with solicitation number and title, company name, address, phone, website, UEI, CAGE code, TIN and point of contact
- Signed SF 1449 with explicit acknowledgement of all amendments
- Fill in the total price for the line item in Section B and add a full price breakdown (labor hours, materials, etc.) that adds up to that total
- Proof of active SAM registration with reps and certs current, and FAPIIS current
- VETS-4212 report confirmation if applicable, or a short statement of why you are exempt
- Bid must stay valid at least 60 days after the due date
- Questions (RFIs) were due 16 Sep 2026 and go only to Jessica Mercurio
You must have
- Small business only: 100% set aside for small business concerns under NAICS 811310
this Requirement has been 100% Set-Aside for Small Business Concerns
- Active SAM registration with current representations and certifications, plus UEI and CAGE code
- Insurance: general liability $500,000 per occurrence, auto liability, workers compensation and employer's liability, with a certificate given to the Contracting Officer before work starts
Comprehensive General Liability: $500,000 per occurrence.
- Past performance of satisfactory or better in any category within the last 3 years (or no relevant history, which is treated as acceptable)
In the absence of relevant past performance data, the Offeror will receive a neutral
- Project Superintendent, Quality Control Manager and Site Safety and Health Officer (one person may fill all three if qualified); SSHO must meet EM 385-1-1 qualifications with 2 years of experience and no lost-time incidents
SSHO shall meet the qualifications as outlined in EM 385-1-1 Appendix A, Section 1 and shall
- All contractor workers need base access: valid REAL ID or passport, proof of permanent residence if applicable, and a passed criminal history check; badging can take about 14 business days
Pass a criminal history background check
- No bonding required
Bonding Requirements: None
Current contractor
None named. The Government says no vendor currently services the oil/water separator.
Not in the notice text
- Estimated contract value or budget
- Reference drawings for the pumps, caissons and controllers (several are scanned images that could not be read)
- Exact pump section lengths and connection types (Government says verify in the field)
- Which period-of-performance language controls (8 weeks from award, 60 days from notice to proceed, or the dates in Section F)
- Whether the DPAS rating applies (the clause box was left unchecked)
- Middle portion of the solicitation (some clause text) and the wage determination were partly cut off in the provided text
- Part of a long attachment was left out, so the brief may miss requirements
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Key facts
- Response due
- Oct 14, 2026, 3:00 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- N4008526R0270
- Agency
- Dept of Defense · Dept of the Navy
- Office
- Navfacsyscom Mid-Atlantic
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 811310
- Product/service code
- H212
- Business type
- Equipment repair & maintenance
- Place of performance
- Leonardo, NJ, 07737
- Contracting contact
- Jessica Mercuriojessica.a.mercurio.civ@us.navy.mil7328662825
- Versions
- 6 (amended since first posted)
Full notice text from SAM.gov
UPDATE AS OF 10/05/2026: 1. An additional Site Visit has been scheduled for Wednesday, 07 October 2026 at 1030 EST. Contractor will meet Gov. Representative at the Waterfront Visitor Control Center parking lot on Wednesday, 07 October at 1030 EST hours sharp. Do NOT go directly to the project site. All attendees will be escorted in a van provided by the Government: GPS: GPS: 801 Highway 36-N, Leonardo, NJ, 07737. All interested Contractors must send a list of attendees NLT 0800 EST, Wednesday, 07 October so that adequate transportation can be arranged to: Engineering Tech., Azeb Hailu (azeb.a.hailu.civ@us.navy.mil) 2. The Proposal Due Date will be extended from 14 October to 16 October 2026 NLT 1100 EST. An amendment has been uploaded reflecting the date change. 3. All RFI's are to be sent exclusively to the contracting personnel listed within the solicitation documents (jessica.a.mercurio.civ@us.navy.mil). UPDATE AS OF 09/30/2026: 1. An additional Site Visit has been scheduled for Friday, 02 October 2026 at 1030 EST. Contractor will meet Gov. Representative at the Waterfront Visitor Control Center parking lot on Friday, 02 October at 1030 EST hours sharp. Do NOT go directly to the project site. All attendees will be escorted in a van provided by the Government: GPS: GPS: 801 Highway 36-N, Leonardo, NJ, 07737. All interested Contractors must send a list of attendees NLT 0800 EST, Friday, 02 October so that adequate transportation can be arranged to: Engineering Tech., Azeb Hailu (azeb.a.hailu.civ@us.navy.mil) 2. The Proposal Due Date remains unchanged at 14 October 2026 NLT 1100 EST. An amendment will not be issued for this Site Visit notice. UPDATE AS OF 09/28/2026: Amendment 0001 has been released and uploaded to this SAM.gov notice, officially reflecting the proposal due date change to 14 October 2026. UPDATE AS OF 09/24/2026: RFI Responses have been uploaded as of 9/24/26. Several attachments referenced in the RFI Response have also been uploaded. A 2nd Site Visit has been scheduled for 09/29/2026 @ 10:30AM EST. See RFI Response document for Site Visit Instructions. Proposal Due Date will be extended from 10/7/2026 to 10/14/2026. An amendment will be posted reflecting the date change NLT 09/28/2026. SOLICITATION INFORMATION 1. This Request for Proposal (RFP) is being solicited in accordance with the Federal Acquisition Regulations (FAR) Part 19.502-2 Total Small Business Set-Asides and the Partnership Agreement between the Department of Defense and the U.S. Small Business Administration. Competition under the FAR part 6.2 - Full and Open Competition After Exclusion of Sources – this Requirement has been 100% Set-Aside for Small Business Concerns. 2. The purpose of the Request for Proposal (RFP) is to procure construction services to Inspection and Testing of Electric and Diesel Fire Pumps, Engines, Controllers, and Oil/Water Separator at Building R38, in support of Naval Weapons Station (NWS) Earle. Services are to be performed at Colts Neck, New Jersey. 3. Special clauses and requirements, including wages, work hours, safety and security regulations, etc. for this specific site/location of the work shall be defined herein and be repeated in any resultant contract. 4. Bonding Requirements: None 5. The mandatory Period of Performance: The contractor shall begin performance within 15 calendar days and complete it within 60 calendar days from date of issuance of Notice to Proceed. 6. Bid shall be valid no less than 60 days after offers are due. 7. The NAICS for this solicitation is: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. 8. One (1) Site Visit is scheduled for Wednesday, 9 September 2026 at 1030 EST. Contractor will meet Gov. Representative at the Waterfront Visitor Control Center parking lot on Wednesday, September 9th at 1030 EST hours sharp. Do NOT go directly to the project site. All attendees will be escorted in a van provided by the Government: GPS: 801 Highway 36-N, Leonardo, NJ, 07737. All interested Contractors must send a list of attendees NLT 1000 EST, Tuesday, September 8th so that adequate transportation can be arranged to: Engineering Tech., Azeb Hailu (azeb.a.hailu.civ@us.navy.mil) Additional information for this solicitation can be found WITHIN the solicitation documents. Offerors are instructed to review all available information. Information regarding Site Visit, Requests for Information, Proposal Submission requirements, Basis of Award, Bonding Requirements, ETC are located within the solicitation SF 1449 document.
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