Solicitation
SPE30026R0050 - Solicitation - Doughnut, Bread, and Bakery Support in the Norfolk, Virginia Zone
Dept of Defense · Defense Logistics Agency · Sol. SPE30026R0050
Due in 26 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
DLA Troop Support (Philadelphia) wants one commercial distributor to supply fresh doughnuts to military land bases and ships in the Norfolk, Virginia zone, under a fixed-price indefinite-quantity contract running Nov 29, 2026 to Nov 29, 2031 (5 years, in three price tiers). The award goes to the lowest-priced offer that is technically acceptable. Offers are due Nov 4, 2026 at 3:00 p.m. Eastern, by email.
Watch out for
- Must be a real distributor, not a broker. Offers from companies that plan to subcontract ordering, warehousing and delivery can be rejected, so a small business needs its own warehouse and trucks and audit proof.
current and functioning commercial distributor of doughnut items.
- Must price every item in every tier. Leaving out any item or tier can make the whole offer technically unacceptable, so you need a price for everything on the Norfolk schedule.
Offerors are required to propose on all items in the Schedule
- Key documents were not provided. The Schedule of Items (item list, pack sizes, estimated quantities), the customer list, and a large middle section of the solicitation (about 97,000 characters) were not available, so the size and exact requirements cannot be confirmed.
- Lowest price wins on a 5-year price lock. Price decides the award and catalog prices stay in place for later ordering periods, so thin margins and cost swings are a risk; the EPA wording is not explained in the text provided.
The award(s) will be made on the basis of the lowest Evaluated Aggregate Price (for each Group, if applicable) of proposals
- Government only guarantees 10% of year-one volume. Once the guaranteed minimum is ordered the government has no further obligation to order, so you may staff and stock for far less revenue than estimated.
legal obligation as to its ordering requirements. Once this obligation is met, there is no further ordering obligation
- Strict service levels. A 97% fill rate, no substitutions (fill or kill by line), monthly reporting, and free emergency orders (2 per month per ordering activity or ship, same or next day) are hard for a small operation.
Contractor is required to maintain at a minimum a 97.0% fill-rate.
- EDI and ordering system setup. You must connect to the government STORES system with EDI (catalog 832, orders 850, invoices 810), pass testing before go-live, and buy a DoD PKI certificate ($99 to $179 per year per the solicitation).
This contract will require the contractor to have electronic commerce/electronic data
- Pricing proof required with the offer. You must back up delivered prices with supplier invoices or quotes, which takes prep time and exposes your costs.
Included in their proposal submission, offerors are required to substantiate Delivered Prices for all items in the
- Base access costs and delay. Drivers need base enrollment (estimated $250 per company plus $200 per employee per year) and it can take weeks, so it must start right after award.
Failure to have clearance may result in a vendor being turned away from the base and being unable to complete delivery.
- Reverse auction provision listed. The provision list includes a reverse auction item (L09) but its text was not provided, so prices could be bid down after initial offers.
L09 REVERSE AUCTION (OCT 2016)
- Inconsistent descriptions. The title says doughnut, bread and bakery support but the statement of work covers fresh doughnuts only, and email is called the only way to submit while a checklist also mentions DIBBS, so confirm with the contracting officer.
Electronic mail (e-mail) is the only acceptable form of transmission for submission of initial proposals or
- Strict email size limits. Proposals sent by email must be split into small pieces and each piece confirmed received, and a missing piece could mean a late or incomplete offer.
Individual email attachments should not exceed 5MB
Read from the notice and 3 attachments. 2 not read in full.
- SPE30026R0050.PDF
- Attachment 2 Request for New Item.docx
- Attachment 4- STORES EDI manual.pdf
- Attachment 1 - The Schedule of Items.xlsx: spreadsheet: not read yet
- ATTACHMENT 3 - CUSTOMER LIST.xlsx: spreadsheet: not read yet
Full brief
What they want
- Supply fresh doughnut items to DoD customers (land bases and ships) in the Norfolk, VA zone, ordered as needed through the DLA STORES system
- Price every item on the Schedule of Items for all three price tiers (Attachment 1 spreadsheet; the instructions refer to CLINs 1-12)
- Deliver FOB destination in sanitary trucks, typically 1 to 3 deliveries per week per customer, with delivery days, times and routes set after award
- Maintain an electronic catalog and handle EDI orders and invoices (810 invoice and 820 payment voucher are named in the solicitation); get a DoD PKI certificate
- Keep at least a 97% order fill rate, with no substitutions, and send monthly fill-rate reports
- Run a quality, sanitation and pest-management program and get annual third-party warehouse audits
- Handle returns, recalls and up to 2 free same-day or next-day emergency orders per month per ordering activity or ship
- Get base access (RapidGate, DBIDS or similar) for delivery drivers before performance starts
- Contract type
- Indefinite quantity contract (IQC), fixed price. The type-of-contract provision says Fixed Price with EPA (EPA usually means economic price adjustment, but the text provided does not explain it). One contract per Group; only Group 1 (Norfolk) is offered.
- Period of performance
- About 5 years, Nov 29, 2026 to Nov 29, 2031, in three tiers: Tier 1 Nov 29, 2026 to Nov 28, 2028 (24 months), Tier 2 Nov 29, 2028 to May 28, 2030 (18 months), Tier 3 May 29, 2030 to Nov 29, 2031. No options. A start-up period after award is not counted in Tier 1.
- Place of performance
- Norfolk, Virginia zone: land-base and ship customers in the Norfolk area (the customer list is in Attachment 3, which was not provided)
- How they'll choose
- Lowest Price Technically Acceptable (LPTA). Award goes to the lowest evaluated aggregate price among offers that are technically acceptable. Estimated quantities are multiplied by your unit prices to get the aggregate, and each line price is also checked for fairness and reasonableness.
- Offers due
- November 4, 2026 at 3:00 p.m. Eastern Time (SAM deadline field: 2026-11-04T15:00:00-05:00)
- How to submit
- Email to Deana.Gayda@dla.mil and Lauren.Thaire@dla.mil. The checklist also mentions submitting through DLA's DIBBS bid board system.
- Page limits
- No page limits stated in the text provided. Email limits: no single attachment over 5MB and no single email over 10MB.
What they'll judge offers on
- Technical acceptability (no exceptions to solicitation terms, all submission requirements met, current commercial doughnut distributor with passing third-party warehouse audit)
- Price (lowest evaluated aggregate price; pricing required for all items and all tiers)
What to include when you submit
- Send one complete, signed copy of the solicitation (SF 1449) plus signed amendments, if any
- Fill in SF 1449 Block 17a (CAGE code, contact, email) and the Block 17B remittance address and Unique Entity ID, and sign Blocks 30a to 30c
- Return all solicitation attachments, including Attachment 1 (Schedule of Items spreadsheet) with prices for every item; fill in vendor name, CAGE code and Unique Entity ID in cells B3, B4 and B5
- Include third-party warehouse audit report(s) or sanitation inspection certificates showing a passing score
- Include a current wholesale price list, catalog price schedule or other commercial pricing documents
- Back up your delivered prices with invoices or quotes for all groups offered on (see the 52.212-1 addendum, para. D item 2)
- Submit a separate list of places of performance (distribution centers or warehouses), marking backups as backups, and check the intends / does not intend box under FAR 52.215-6
- Complete all representations and certifications, or include your SAM online reps and certs registration
- List your authorized negotiators (names, titles, phone, email)
- If emailing in several parts, number each email (for example 1 of 8), label each document by the requirement it meets, and confirm receipt with the contracting staff
You must have
- No set-aside: the notice says no set-aside was used, so this is open to businesses of any size
- Must be a current, functioning commercial doughnut distributor with its own warehousing and delivery, not a pass-through (3PL) company
current and functioning commercial distributor of doughnut items.
- Third-party warehouse audit (for example AIB certification or state or federal sanitation inspection) with a passing score, submitted with the offer and then annually
audit report(s) must demonstrate that a passing score(s) was/were received.
- Active SAM registration
All contractors who choose to conduct business with the Department of Defense must now be registered in the System of Award
- Computer system able to take electronic orders and send EDI transactions (STORES interface), plus a DoD PKI certificate
The awardee will be required to have a computer system capable of accepting delivery orders and processing Electronic Data
- All doughnut items must be made in the United States (Buy American Act)
This regulation mandates that all food items, including doughnut items, provided under the instant
- Base access enrollment (RapidGate, DBIDS or similar) for each delivery driver, paid by the contractor
Failure to have clearance may result in a vendor being turned away from the base and being unable to complete delivery.
- Standard federal representations and certifications are required (for example covered telecommunications, FASCSA, inverted domestic corporation, delinquent tax or felony, place of performance); NIST SP 800-171 is referenced in provision 252.204-7008
Current contractor
No incumbent is named. The attached STORES EDI manual carries an older solicitation number (SPE300-23-R-0044), which may point to an earlier DLA contract, but the text does not say who held it.
Not in the notice text
- Schedule of Items (Attachment 1): the actual items, pack sizes, estimated quantities and number of CLINs were not provided
- Customer list (Attachment 3): which bases and ships are covered, and where deliveries go, was not provided
- Estimated dollar value and the guaranteed minimum and maximum amounts (the chart is not in the text provided)
- A large middle section of the main solicitation (about 97,000 characters, including later sections of the statement of work and the start of the Part 12 provisions and proposal instructions) was left out
- Whether offers can also be sent through DIBBS or by email only
- How the Economic Price Adjustment (EPA) mentioned in the type-of-contract provision works
- Minimum quality and shelf-life requirements for each item, which are in the schedule
- Page limits for the offer, if any
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Key facts
- Response due
- Nov 4, 2026, 8:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- SPE30026R0050
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- DLA Troop Support
- Set-aside
- No Set aside used
- NAICS
- 311812
- Product/service code
- 8920
- Business type
- Food & food service
- Place of performance
- Norfolk, VA
- Contracting contact
- Lauren Thairelauren.thaire@dla.mil
Full notice text from SAM.gov
Solicitation SPE300-26-R-0050 has been posted to support military customers located in the Norfolk VA zone. This solicitation closes November 4, 2026 at 3 pm ET. Please see attachments for all documents in the solicitation package.
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