Combined Synopsis/Solicitation
HVAC REPAIR JV RESOURCE_JORDAN VALLEY
Department of the Interior · Bureau of Land Management · Sol. 140L4326Q0127
Due in 14 daysSmall business
AI summary Beta
The Bureau of Land Management (Oregon State Office, Portland) wants a small business to replace a failed 2.5-ton heat pump system at the Jordan Valley Guard Station in Jordan Valley, Oregon. The contractor recovers the old refrigerant, swaps the heat pump condenser and air handler, and recharges with R-32 or compatible refrigerant. It is a total small business set-aside, firm fixed price, estimated under $25,000, to be finished 31 days after notice to proceed.
Watch out for
- Site visit and question deadlines are very early. The site visit is October 7 and written questions are due October 8, weeks before the October 23 quote deadline, so a new bidder may miss both.
Wednesday October 7, 2026 at 1p.m. M.D.T.
- Bonds required on a job under $25,000?. The solicitation says the project is below $25,000 yet also requires performance and payment bonds; the SF-1442 bond and offer guarantee boxes are blank, so ask before you price bond costs.
Contractor shall furnish all executed Performance and Payments bonds in accordance with clause 52.228-15
- Refrigerant spec is inconsistent. The work says to remove R-22 from the system but charge it with R-32, and calls R-32 'no longer in production'; the old unit and target refrigerant need clarifying before you price equipment.
Contractor shall remove R-22 from the existing system prior to
- Davis-Bacon paperwork. Federal construction wage rates apply, and invoices must include certified payrolls, which is extra admin on a small job.
Certified payrolls and Statement of Compliance in accordance with clause 52.222-8.
- Spill plan and spill kit required. A written SPCC plan under 40 CFR Part 112 and a petroleum spill kit on site are required before work, which is more than a typical HVAC swap.
The Contractor shall develop an SPCC Plan as
- Lowest price wins. After passing the experience check, price alone decides the award with no tradeoffs, so margins will be thin.
Technically Acceptable (LPTA) which meet or exceed the acceptable standards for technical factor
- Conflicting evaluation language. One provision says award goes to the quote most advantageous to the government, price and other factors considered, while Section M says LPTA.
Award will be made to the responsible firm whose quote is most advantageous to the Government
- Tight window and site rules. Work must finish within 31 days of notice to proceed, only during daylight hours on weekdays, with fire-season rules possible, so equipment lead time matters.
on Saturday, Sunday, or Federal holidays unless authorized by the COR.
Full brief
What they want
- Recover all refrigerant from the existing system and dispose of it properly
- Remove the failed unit from the existing HVAC system
- Supply and install a new 2.5-ton single-stage heat pump condenser (30,000 BTU) and multi-poise air handler
- Evacuate the system and charge it with R-32 or compatible refrigerant
- Submit manufacturer data (five copies) for approval before installing, and prove the system is fully working
- Write a spill (SPCC) plan, keep a spill kit on site, and clean up and haul away waste each day
- Provide warranties: 10-year compressor, 5-year parts, 1-year labor
- Contract type
- Firm fixed price construction
- Period of performance
- Start within 10 days and finish within 31 days after notice to proceed; the SF-1442 shows a performance period of 10/30/2026 to 11/30/2026. No options.
- Place of performance
- Bureau of Land Management Jordan Valley Guard Station Compound, 1600 US Hwy 95 West, Jordan Valley, OR 97910
- Estimated value
- Estimated magnitude below $25,000
- How they'll choose
- Lowest price technically acceptable (LPTA): quotes must first pass the pass/fail experience factor, then the lowest price wins after a fair-and-reasonable check; no tradeoffs
- Offers due
- Friday, October 23, 2026 by 5 p.m. MDT (UTC-06:00)
- How to submit
- Email to Jacqueline Sotelo (jacqueline_sotelo@ios.doi.gov) and Matthew Duane (matthew_duane@ios.doi.gov); not through FedConnect
What they'll judge offers on
- Factor 1 - Relevant Experience (pass/fail: at least two similar HVAC projects within six years)
- Factor 2 - Price (fair and reasonable; lowest acceptable price)
What to include when you submit
- Submit two separate parts: a technical proposal with no price information, and a price proposal
- Technical part: list at least two similar HVAC projects completed within six years, with customer, contract number, title and location, prime or sub role, award date, initial and final amounts, completion dates, description (photos if possible) and challenges
- Price part: complete the Section B price schedule with unit price and extended total, including all labor, materials, transportation, overhead and profit
- Include the completed Standard Form 1442 and all acknowledged amendments
- Complete the representations and certifications and keep them current in SAM
- Questions in writing to both contacts by Thursday, October 8, 2026, 5 p.m. MDT
- If you cannot use the Treasury Invoice Processing Platform (IPP), send a written waiver request with the quote
- If the offeror is a partnership or joint venture, all partners must sign in Section K
You must have
- Small business (total set-aside) under NAICS 238220; size standard $19 million
The solicitation will be issued as a total small business set aside under NAICS code 238220
- Active registration in the System for Award Management (SAM)
SYSTEM FOR AWARD MANAGEMENT-REGISTRATION
- At least two similar HVAC projects completed within the last six years
Projects shall include at least two (2) projects
- Performance and payment bonds may be required (conflicts with the stated project size; see red flags)
Contractor shall furnish all executed Performance and Payments bonds in accordance with clause 52.228-15
- Liability insurance naming the United States, at least $500,000 each person, each occurrence and for property damage
$ 500,000 each occurrence
- Comply with Clean Air Act sections 608 and 609 for refrigerant handling and labeling
applicable requirements of sections 608 and 609 of the Clean Air Act
- Pay Davis-Bacon construction wage rates under wage determination OR20260093 and send certified payrolls with invoices
Construction Wage Requirements Determination no. OR20260093 05/18/2026
- Written spill prevention (SPCC) plan accepted by the Contracting Officer before work starts
The Contractor shall develop an SPCC Plan as
- Use domestic construction materials (Buy American)
NOTICE OF BUY AMERICAN REQUIREMENT
Not in the notice text
- Attachment 1 (specifications), Attachment 2 (drawings and site plan) and the wage determination are listed in Section J but only the solicitation text was provided
- Whether performance and payment bonds are actually required (the SF-1442 item 12a and offer guarantee entries are blank)
- Make, model and capacity of the existing unit (the spec only says to meet the existing unit's airflow)
- About 4,000 characters of boilerplate in the middle of the solicitation were left out
- The notice's place of performance field is blank (the document gives Jordan Valley, Oregon)
- The SF-1442 delivery location lists the Vale District Office, while work is at the Jordan Valley Guard Station
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 23, 2026, 11:00 PM UTC
- Posted
- Sep 24, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 140L4326Q0127
- Agency
- Department of the Interior · Bureau of Land Management
- Office
- Oregon State Office
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 238220
- Product/service code
- Z1NB
- Business type
- Construction & renovation
- Contracting contact
- Sotelo, Jacquelinejacqueline_sotelo@ios.doi.gov5038086060
Full notice text from SAM.gov
The objective of this contract is to recover all refrigerant from the system, remove and replace 2.5 ton heat pump, heat pump condenser and air handler; properly evacuate and charge system R-32 or compatible.
Similar open opportunities
- CON | Z1DA | REPLACE OR CHILLERS | 580-23-105 | PRESOLICITATIONThe VA Medical Center in Houston, TX plans a construction contract to remove and replace two operating room chillers in Building 100.
- Green Mountain National Forest Storage tank cleaning and inspection at Hapgood PondThe Forest Service (Green Mountain National Forest) wants a contractor to clean and inspect a water storage tank at the Hapgood Pond Recreation Area in Peru, Vermont.
- CON | Z2DA | REPLACE CHILLER 1 B104 | 580-24-111 | PRESOLICITATIONThe VA medical center in Houston, TX plans to replace a failed 1,000-ton chiller (plus transformer, piping, valves and controls) in Building 104.
- Joint Base MDL - Kitchen Exhaust Hood MaintenanceThe 87th Contracting Squadron at Joint Base McGuire-Dix-Lakehurst, New Jersey, wants a contractor to maintain and certify commercial kitchen exhaust hoods, including plenum water…
- FMC Devens - Replace Boiler Burners (3) Project 26Z2BF8The Federal Bureau of Prisons at FMC Devens in Ayer, Massachusetts wants a contractor to replace three boiler burners under a firm-fixed-price construction contract.