Sources Sought
Five Year Contract for Nutrition and Food Service Software and Support, VISN 20
Department of Veterans Affairs · Sol. 36C26027Q0070
Due in 17 days
AI summary Beta
The VA's Northwest Network (VISN 20) is doing market research for a five-year contract for nutrition and food service software and support at its medical centers in Washington, Oregon and Idaho. It names Computrition, Inc. as the maker of the software it wants and says the current contract is with that company. This is a Sources Sought notice, not a solicitation; responses by email are due October 26, 2026 at 5:00 PM Pacific.
Watch out for
- Brand-name requirement tied to one manufacturer. The VA names Computrition, Inc. as the maker of the software, so only Computrition or an authorized reseller is likely to be a realistic source.
products peculiar to one manufacturer (Computrition, Inc.)
- Sources Sought only, not a bid opportunity yet. No quote can be submitted now and the VA does not promise to issue a solicitation, so this only helps shape the acquisition strategy.
it does not constitute a Request for Quotation (RFQ), or a promise to issue an RFQ in the future.
- Heavy VA IT security and integration requirements. The software must work with VA's CP3S system by HL7 interface, support PIV sign-in, IPv6 and VA standard desktops, and follow VA Handbook 6500 rules, which is costly for a small vendor.
The Contractor shall provide both food service and clinical nutrition software using HL7 interface to connect to the CP3S system already in use within VISN 20
- Multiple sites across three states. Nine named VA locations in WA, OR and ID are served, with training, implementation and support at each site as requested.
Additional locations within VISN 20 may be added later during the term of this contract.
Read from the notice and 1 attachment.
- Sources Sought 36C26027Q0070 Sam.gov Publish.docx
Full brief
What they want
- Off-the-shelf nutrition and food service software for VISN 20 medical centers (patient profiles with HL7 links, meal tray tickets, meal orders, tube feeding and nourishment labels, menus, inventory, food ordering export to the prime vendor, production reports)
- Computrition, Inc. programs and modules as requested by each site, with delivery, training and implementation (for example Food Service Operations Management, Nutrition Care Management, Room Service Connect Plus, Tray inMotion, Label Elite)
- EHR conversion services: interface checks, training, pre- and post-cutover testing, troubleshooting
- HL7 interface connecting to the CP3S system already used in VISN 20, using Oracle database users and a central application server
- Start-up support: flow analysis, on-site days and telephone support
- Ongoing software updates, toll-free phone support, a customer support website and remote support over VPN
- Contract type
- Not stated. This is a Sources Sought notice for a potential long-term contract; orders may be placed by each VISN 20 facility.
- Period of performance
- February 1, 2027 through January 31, 2032: one base year plus four one-year options
- Place of performance
- VA facilities across VISN 20 (Seattle, Tacoma, Portland, Vancouver, Walla Walla and Spokane WA; White City, Roseburg OR; Boise ID); VISN 20 office in Vancouver, WA. Remote work allowed with Government approval, via Citrix access.
- Contract vehicle
- Not stated as limited to a schedule; the notice asks whether you hold a Federal Supply Schedule (FSS) contract, including under Group 66 III Cat 605-2A
- Offers due
- October 26, 2026, 5:00 PM (PT)
- How to submit
- Email to Contract Specialist Christine Thomas at christine.thomas1@va.gov
- Page limits
- Capability statement: maximum three pages
What to include when you submit
- Give company name, address, point of contact, phone, email, and SAM UEI (the notice also lists DUNS)
- Mark your business size (SDB, 8(a), HUBZone, SDVOSB, VOSB, EDWOSB, WOSB, small business or large business)
- State whether you hold a Federal Supply Schedule, and whether it is under Group 66 III Cat 605-2A
- Submit a brief capability statement showing you have the resources, personnel and experience to provide the software described in the Performance Work Statement
- Clearly mark any information you consider sensitive or proprietary
- This is not a quote or proposal; unsolicited quotes will not be accepted
You must have
- Ability to supply the software of one named manufacturer, Computrition, Inc.; the VA says the products are peculiar to that manufacturer
products peculiar to one manufacturer (Computrition, Inc.)
- Must provide Computrition programs and modules with delivery, training and implementation
Provide Computrition, Inc. programs and modules consistent with and as requested by each VISN location individually.
- Software must meet VA security rules, including PIV card sign-in (FIPS 201 approved product list)
Contractor delivered applications and systems shall be on the FIPS 201-2 Approved Product List (APL).
- Contractor personnel face the same background investigation requirements as VA staff with similar access
are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information.
- Section 508 accessibility compliance (WCAG 2.0 A and AA) for delivered software and content
- Valid SAM.gov registration (UEI) is requested in the response; no set-aside is used
Current contractor
Computrition, Inc. is the current contractor.
Not in the notice text
- Estimated contract value or quantities of users, sites and modules are not stated
- Contract type and how the VA plans to buy (sole source, brand-name competition or reseller competition) are not stated
- Evaluation method and factors are not stated because no solicitation has been issued
- Whether the VA will set the future buy aside for small business is not stated (this notice says no set-aside used)
- Number of on-site days for start-up support is not specified
- The notice says a correction was made to the submission requirements; the attached document is the current version
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Key facts
- Response due
- Oct 27, 2026, 12:00 AM UTC
- Posted
- Oct 7, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C26027Q0070
- Agency
- Department of Veterans Affairs
- Office
- 260-Network Contract Office 20 (36C260)
- Set-aside
- No Set aside used
- NAICS
- 513210
- Product/service code
- DA10
- Business type
- IT, software & telecom
- Place of performance
- Vancouver, WA, 98661
- Contracting contact
- Christine Thomaschristine.thomas1@va.gov
- Versions
- 4 (amended since first posted)
Full notice text from SAM.gov
See attached Sources Sought Notice. Correction made to submission requirements.
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