Combined Synopsis/Solicitation
Packing and Crating Services
Dept of Defense · Dept of the Air Force · Sol. FA480327Q0003
Due in 24 daysWOSB
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
Shaw Air Force Base (20th Contracting Squadron) wants a moving-industry contractor to pack, crate and haul the household goods of military families in two South Carolina service zones (38 and 39, covering 14 counties). The work covers outbound moves, inbound deliveries and moves within the same city. It is set aside for women-owned small businesses and runs one base year (starting January 1, 2027) plus four 1-year options.
Watch out for
- Lowest price wins. Award goes to the lowest-priced acceptable offer, and an offer priced so low that it looks unrealistic can be thrown out.
An exceptionally or unrealistically low offer may pose an unacceptable risk to the Government
- RSMO certification and a moving-company operation required. Proof of RSMO certification, cargo insurance and a facility with scales and equipment are needed, which a new small business may not already have.
Proof of current Regional Storage Management Office (RSMO) Certification.
- Five years of management experience required. Failing the experience subfactor makes the offer technically unacceptable.
at least five (5) years of management experience in the Packing, Containerization and Local Drayage industry
- Large price schedule across two zones. The bid schedule runs about 145 pages with dozens of priced items per area, and leaving any item blank in an area you bid can make the offer non-responsive.
- Daily capacity commitment. You must guarantee a minimum number of hundredweight you can handle per day in every area you bid, or the bid is rejected.
Failure to do so will render the bid non responsive.
- Award may be made without discussions. You may not get a chance to fix or revise your offer, so submit your best, complete proposal the first time.
The Government intends to award a contract without discussions with respective offerors.
- Short timeline for references. Your references must send their questionnaires directly to the Air Force about a week before offers are due.
no later than 2:00 PM EDT on 29 October 2026.
- Wage determinations and liability. Pay must meet the county wage determinations, and the carrier takes on liability for what it packs and for claims.
- Documents disagree on a few points. The solicitation wants only a preliminary quality control approach with the offer and a final plan 10 days after award, while the PWS says the plan comes with the proposal; the questionnaire also cites a different solicitation number (FA480326Q0106). Ask the contracting office to clarify.
the final Quality Control Plan shall be submitted to the Contracting Officer within ten (10) calendar days of contract award
Read from the notice and 12 attachments. 3 not read in full.
- Solicitation - FA480327Q0003.pdf
- PWS - Packing and Crating.pdf
- Attachment 2 - Bid Schedule Rev 1.pdf
- Attachment 4 - Notification of Compliance with Contract Insurance Rev 1.pdf
- Attachment 3 - (PPQ) Past Performance Questionnaire Rev 2.pdf
- WD 2015-4423 Rev 35 Lancaster York.pdf
- WD 2015-4443 Rev 34 Georgetown Williamsburg.pdf
- WD 2015-4429 Rev 34 Calhoun Fairfield Kershaw Lexington Richland Saluda.pdf
- WD 2015-4431 Rev 34 Darlington Florence.pdf
- WD 2015-4435 Rev 32 Horry.pdf
- WD 2015-4459 Rev 35 Lee.pdf
- WD 2015-4457 Rev 35 Clarendon.pdf
- WD 2015-4455 Rev 35 Marlboro Marion Dillon.pdf: over the file limit for one brief
- WD 2015-4453 Rev 35 Chesterfield.pdf: over the file limit for one brief
- WD 2015-4439 Rev 31 Sumter.pdf: over the file limit for one brief
Full brief
What they want
- Pack, containerize and load outbound household goods and unaccompanied baggage (premove survey, appliance servicing, inventory and tagging, weighing, marking) at the customer's home or the contractor's facility
- Deliver, unload and unpack inbound shipments, including pickup from commercial carriers and terminals
- Handle intra-city (local) moves in both zones
- Provide local drayage (short-haul trucking), handling of Government-owned containers, and related storage and facility services
- Provide cargo insurance, handle claims, and keep accurate weight tickets, inventories and invoices
- Run a quality control program and send monthly performance metrics
- Work with the outgoing contractor during a phase-in period of up to 30 days
- Contract type
- Firm-fixed-price unit-price line items, priced per hundredweight (NCWT) with Government-estimated quantities (commercial services, RFQ)
- Period of performance
- Base year 1 Jan 2027 - 31 Dec 2027, plus four 1-year option periods and a 6-month option to extend services; a phase-in of up to 30 days is also priced
- Place of performance
- Zone 38 (Chesterfield, Clarendon, Darlington, Kershaw, Lancaster, Lee, Marlboro, Sumter counties) and Zone 39 (Dillon, Florence, Georgetown, Horry, Marion, Williamsburg counties), South Carolina, serving Shaw AFB
- How they'll choose
- Lowest price technically acceptable (LPTA). Offers are ranked by price, and only the lowest three are checked for technical and past performance acceptability
- Offers due
- 03 Nov 2026, 2:00 PM (Eastern; the notice shows 14:00 with a -05:00 offset)
- How to submit
- Not stated in the text that was provided (the middle of the solicitation was left out). Contacts listed are Brisa Serna (brisa.serna@us.af.mil, 803-895-5499) and Joseph Nemedy (joseph.nemedy.1@us.af.mil)
What they'll judge offers on
- Price (including option years)
- Technical: quality control approach and at least 5 years of management experience (rated acceptable or unacceptable)
- Past performance (acceptable or unacceptable; no record counts as acceptable)
- Required deliverables: signed amendments, proof of insurance, RSMO certification and cargo insurance certification
What to include when you submit
- Price every item in an area of performance on Attachment 2 (the bid schedule), and fill in the 'Bidder's Guaranteed Daily Capability' for each area you bid
- Complete SF 1449 blocks 12, 17, 23, 24 and 30
- Technical volume: a preliminary quality control approach covering the PWS service summary items, plus a list of management experience with years
- Past performance: list up to three of your most relevant contracts from the last five years (federal or commercial) and have up to three references send past performance questionnaires directly to the Government
- Past performance questionnaires from references are due by 2:00 PM EDT on 29 October 2026, and must be marked 'Source Selection Sensitive/For Official Use Only'
- Include signed copies of all amendments, proof of insurance under FAR 52.228-5, proof of current RSMO certification and proof of cargo insurance certification
- Do not include a price for the option to extend services; the Government adds 50% of the last option year to the evaluated price
- Clearly identify any exceptions to the terms and conditions with a full rationale
- Attachment 4 (notification of compliance with insurance requirements) is included and appears to be a form for the offeror to sign
You must have
- Women-owned small business set-aside (WOSB program), NAICS 488991 with a $34 million size standard
THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:100
- At least 5 years of management experience in packing, containerization and local drayage
at least five (5) years of management experience in the Packing, Containerization and Local Drayage industry
- Current Regional Storage Management Office (RSMO) certification
Proof of current Regional Storage Management Office (RSMO) Certification.
- Insurance as required by FAR 52.228-5, including proof with the proposal
Proof of Insurance in accordance with FAR clause 52.228-5 and the coverages specified within.
- Cargo insurance certification
Proof of Certification of cargo insurance.
- Daily capacity: for each area you bid, your guaranteed daily capability must meet or beat the Government's minimum (for example 30 NCWT outbound, 30 NCWT inbound and 150 NCWT intra-city in Zone 38)
Failure to do so will render the bid non responsive.
- Service Contract Act wage determinations apply by county (wage determinations 2015-4423, -4443, -4429, -4431, -4435, -4459, -4457 and others are attached)
- Base access: contractor personnel need installation passes and ID badges
Current contractor
No contractor is named. The phase-in item mentions a transfer of service between the incumbent and the new contractor, so this appears to be a follow-on.
Not in the notice text
- How and where to submit the offer (the middle of the solicitation, including instructions to offerors, was left out of the text provided)
- Full list of required representations, certifications and clauses
- Insurance coverage amounts and the rest of the PWS (storage, facilities, claims, containers and vehicles), which were partly left out
- Complete pricing line items and annual quantities; only part of the 145-page bid schedule was provided
- Estimated contract value; none is stated
- Wage rates for Chesterfield, Sumter, Marlboro, Marion and Dillon counties (those wage determinations were not read), and the middle of the other wage determinations
- Whether a site visit or questions deadline exists (not seen in the provided text)
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Key facts
- Response due
- Nov 3, 2026, 7:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA480327Q0003
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA4803 20 Cons Lgca
- Set-aside
- SBA Certified Women-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15)
- NAICS
- 488991
- Product/service code
- V003
- Business type
- Transportation, logistics & vehicles
- Place of performance
- Shaw AFB, SC, 29152
- Contracting contact
- Brisa Sernabrisa.serna@us.af.mil8039655499
What similar contracts paid
39 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 28% of the dollars in this market over the last 3 fiscal years.
Typical contract$77.2KMiddle half: $48.1K to $469K
Typical per year$443KValue divided by years of performance
Before you respond
Full notice text from SAM.gov
This requirement is to provide a Packing and Crating Service for In-Bound, Out-Bound and Intra-city requirements to the customer for all transportation of household goods for zone 38 (South Carolina Counties of Chesterfield, Clarendon, Darlington, Kershaw, Lancaster, Lee, Marlboro, and Sumter) and zone 39 (South Carolina Counties of Dillon, Florence, Georgetown, Horry, Marion, and Williamsburg). The period of performance consists of a base year and four (4) options to extend services.
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