Solicitation
BEARING,ROLLER,CYLI
Dept of Defense · Defense Logistics Agency · Sol. SPRTA126Q
Due in 21 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
DLA Aviation at Oklahoma City (for Tinker AFB, OK) is asking for quotes on cylindrical roller bearings (NSN 3110-00-416-9422NZ, part number 4035597) used in the F100 jet engine. The current need is 20 each (the notes also say 22, with a range of 5 to 33), due at DLA Distribution Depot Oklahoma on or before 30 June 2027. It is a critical safety item that needs Air Force source approval and first article testing unless waived, and quotes are due 30 Oct 2026.
Watch out for
- Must be an approved source before award. A new supplier cannot win without existing Air Force source approval for this part, and the Government will not delay award to review a pending application.
Government will NOT delay contract award to review pending Source Approval Requests
- Critical safety item with first article testing. This is a critical part for the F100 engine, and Bid A needs a test plan, test report and 3 first articles (1 destroyed) before production, adding cost and delay.
This is a critical part used in the F100 series turbine engine.
- Production at your own risk before first article approval. Materials and production started before approval are at your risk and cannot be charged to progress payments or termination settlements.
Before first article approval, the acquisition of materials or components for, or the commencement of production of, the
- Engine maker gets first article waiver. Pratt & Whitney is exempt from first article testing, so you may be competing against the part's prime contractor, which has the cost and schedule advantage.
Also, First article testing is waived if the offeror is the prime contractor, Pratt & Whitney.
- Evaluation and quote instructions not seen. The form sends offerors to Sections L and M for how offers are evaluated and submitted, but that part was not provided in the text, so how you will be judged is unknown.
- Quantity is unclear and may change. A note says the required quantity is 22, but the line items list 20; the final quantity may land anywhere between 5 and 33, which complicates pricing.
NOTE 5: The current required Air Force quantity is 22 (this number should be the same as Bid
- Inconsistent first article schedule. The line item note gives 120 days from test plan approval for the test report, but the first article clause table shows 60 days from contract, so the schedule must be clarified with the buyer.
NOTE: The first article test reports shall be received at OC-ALC/ENRS, 120 calendar days from the date of
- Drawings are export controlled. The technical drawings and Engineering Data List are only viewable by vendors authorized for export-controlled data, so you may not be able to price without access.
- Quote is not an offer, yet prices must be held 120 days. The form says quotations are not offers, but also says the contractor holds its prices firm for 120 days.
Subject to the terms and conditions stated herein, the Contractor agrees to hold its offered
- Open competition. The SAM.gov listing shows no set-aside, so a small business competes with companies of any size.
Full brief
What they want
- Make and deliver roller bearings, NSN 3110-00-416-9422NZ, PN 4035597 (new manufacture only, PWA 25 wrought low alloy steel)
- Price either Bid A (first article testing required) or Bid B (first article waived); do not quote both
- Bid A: write a first article test plan (due 30 days after contract) and a test report, built to the LPF-QAR-003 guidelines
- Bid A: make 3 first articles (1 is destroyed in testing at your facility; 2 are kept at your plant for inspection and may count toward the production quantity)
- Deliver 20 production bearings to DLA Distribution Depot Oklahoma, Tinker AFB, on or before 30 JUN 2027
- Provide quantity ranges between a minimum of 5 and a maximum of 33 that give the best prices
- Mark parts with a unique item identifier (IUID)
- Invoice and send receiving reports through Wide Area Workflow (WAWF)
- Contract type
- Firm-fixed-price supply order from a request for quotation (RFQ, simplified acquisition terms under FAR 52.213-4). Rated order under the Defense Priorities and Allocations System (DO-A1).
- Period of performance
- Production bearings due on or before 30 JUN 2027. For Bid A, the first article test plan is due 30 days after contract; other first article dates are in the attachments and are not consistent. No option years are stated.
- Place of performance
- Delivery to Tinker AFB, OK (DLA Distribution Depot Oklahoma for production parts; AFLCMC/LZPED at Tinker AFB for first article reports). Parts are made at the offeror's own facility (F.O.B. origin).
- Offers due
- 30 OCT 2026, close of business. The SAM.gov listing shows 2026-10-30 14:00 (-05:00), so confirm the exact time with the buyer.
- How to submit
- Send quotations to the issuing office in Block 5A: DLA Weapons Support at Oklahoma City, DLR Procurement Operations (AO), 3001 Staff Drive, Tinker AFB OK 73145-3070, attention Aric Harmon (aric.harmon.1@us.af.mil, phone 405-737-7621). The visible text does not say whether email is accepted.
What to include when you submit
- Price each line item separately, or state ZERO DOLLAR CHARGE.
- Quote Bid A or Bid B, not both. If you qualify for a first article waiver, quote only Bid B (CLIN 0001AF).
- Provide quantity ranges that give the best prices, between a minimum of 5 and a maximum of 33.
- Complete any representations and certifications attached to the request.
- If you cannot quote, indicate so on the form and return it to the Block 5A address.
You must have
- Must be an approved source for this part before award. The Government will not wait for pending Source Approval Requests, so the application should be sent as early as possible.
To be eligible for contract award, offerors must be approved sources, in accordance
- The qualification document attached to the notice only accepts requests from companies that have made this item or similar items; companies with no experience, or those who would reverse engineer, are not evaluated.
Category III and IV SARs submitted under this QR will not be evaluated.
- To get approved you must show recent delivery of the part or a similar part, with purchase orders and shipping documents within 3 years for critical safety items.
These documents must be from a date within three (3) years for CSI, and
- Access to export-controlled drawings and the Engineering Data List, available only to approved vendors through the SAM.gov notice.
- Roller bearing sourcing restriction: the contract includes the DFARS clause restricting acquisition of ball and roller bearings (text of the clause is not reproduced here).
252.225-7016 RESTRICTION ON ACQUISITION OF BALL AND ROLLER BEARINGS (JAN 2023)
- Quality system: comply with the higher-level quality standard shown on each line (ISO 9001 or AS9100).
The Contractor shall comply with the standard(s) listed below.
- Item unique identification (IUID) marking is required.
IUID Required: Yes
- Registered in SAM with an electronic business point of contact, and registered in WAWF for invoicing.
Current contractor
No incumbent or previous contract is named. The documents name Pratt & Whitney as the prime contractor exempt from first article testing, and the part is described as an F100 engine bearing.
Not in the notice text
- How offers will be evaluated (Sections K, L and M) is not in the text that was read.
- The detailed quotation submission instructions (email, format, required forms) are not in the text that was read.
- About 96,600 characters in the middle of the main solicitation were left out of what was read; this likely includes the remaining clauses, representations and certifications, and instructions.
- The estimated dollar value of the contract is not stated.
- The engineering drawings and Engineering Data List are export controlled and are not in these documents; LPF-QAR-003 (the first article test guideline) is mentioned as attached but was not included.
- The final quantity is not fixed (20 in the line items, 22 in a note, 5 to 33 possible).
- First article delivery dates conflict between the line items, the FAR 52.209-3 table and the DD Form 1423.
- Which quality standard (ISO 9001 or AS9100) applies on each line is not clear because the check boxes did not come through.
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Key facts
- Response due
- Oct 30, 2026, 7:00 PM UTC
- Posted
- Sep 30, 2026
- Notice type
- Solicitation
- Solicitation
- SPRTA126Q
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- DLA Aviation at Oklahoma City, Ok
- NAICS
- 336412
- Product/service code
- 3110
- Business type
- Aircraft, ship & vehicle parts
- Place of performance
- Tinker AFB, OK
- Contracting contact
- Aric Harmonaric.harmon.1@us.af.mil
Full notice text from SAM.gov
NSN: 3110004169422NZ PN: 4035597 AMC: 1C
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